Working Title: Administrative Analyst, Student Success & Engagement

Classification Title: Administrative Analyst/Specialist, Non-Exempt

Posting Details 

Priority Application Date (Posting will remain open until filled): Sunday, November 3, 2024 @ 11:55pm PT

Hiring Preference

Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.

Position Summary

Under the general direction of the Director of the Office of Student Engagement (OSE) in the College of Business (COB), the Assistant to the Director will be responsible for the operations of the office including procurement, travel, budgets (General Fund, Trust, Lottery, ProCard, etc.), and overseeing timekeeping and student payroll functions. The incumbent will work with significant independence, performing a variety of complex and confidential tasks requiring a high level of initiative, judgement, priority setting and discretion. Responsibilities and activities are related to the support of a range of undergraduate programs for over 4000 undergraduate students and a wide and comprehensive scope of programs, events and services.

The incumbent will be the lead interface with campus and vendor personnel for all on and off campus events, programs and activities.  The incumbent will spearhead operational issues for the OSE which requires extensive contact with students, faculty and staff and external stakeholders such as employers and scholarship sponsors.  The incumbent will support and facilitate the direction of several special events during a typical semester and must possess a thorough and in-depth knowledge and understanding of the organizational structure and functions of the OSE, COB and University to provide the required assistance to the Director and other administrators, staff and faculty.

The incumbent will be responsible for exercising initiative and judgement in the performance of the effective operations of the office, using the knowledge of the COB academic, fiscal and administrative policies and procedures. The role includes significant budgetary and expense work including a major responsibility for the proper expenditure of all OSE accounts including the collection, analysis and distribution of results and outcomes.

FLSA: Non-Exempt (Eligible for overtime compensation)

Anticipated Hiring Range: $3,879 per month - $4,700 per month

CSU Classification Salary Range: $3,879 per month - $7,488 per month

Best-in-class Benefits: Click here to learn more

CSU Total Compensation: Click here to learn more

Salary Grade/Range: 1

Recruitment Type: Regular (Probationary)

Time Base: Full-Time

Pay Plan: 12 months 

Work Hours: Monday - Friday, 8:00am - 5:00pm. Occasional evenings and weekends will be required.

Telecommuting Options: Hybrid Work Available - This position has the option to work from home up to one (1) day per week, after successful completion of a training period.

CSU Telecommuting Program Sacramento State is participating in the CSU Telecommuting Program. The opt-in program is available for positions within the Management Personnel Plan (MPP), Academic Professionals of California (APC) union, or California State University Employees Union (CSUEU). All CSU employees, regardless of telecommuting status, must still comply with the CSU’s Out of State Employment Policy.

Department Information 

The California State University, Sacramento – College of Business (COB) develops engaged, responsible, and inclusive leaders that enrich communities around the world. The Faculty in the COB are committed to providing the highest quality of education and serving as resources to its students. Founded in 1947, the COB offers six graduate degrees and one undergraduate degree. The COB has been accredited by the Association to Advance Collegiate Schools of Business (AACSB), the world leader in business school accreditation and a hallmark of excellence achieved by only 5% of colleges worldwide, since 1963. The COB is committed to diversity, equity, and inclusion in all its activities.

For more information, please visit: https://www.csus.edu/college/business-administration/undergraduate/

Minimum Qualifications 

Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

Required Qualifications 

Experience

1. Experience providing administrative support to Administrator or Executive level positions.
2. Experience working with and supervising diverse groups and individuals.
3. Experience providing leadership and working collegially and collaboratively to meet organizational goals and initiatives.
4. Experience in planning and managing the operational activities of a unit.

Knowledge, Skills and Abilities

5. Excellent interpersonal skills.
6. Excellent skill level in MS Outlook including Outlook, Word, PowerPoint, and Excel with preference for some knowledge of MS Access as well.
7. Excellent time-management skills.
8. Ability to understand and communicate comprehensive and detailed knowledge of the University and College of Business Administration policies and procedures pertaining to undergraduate and graduate student services.
9. Ability to communicate clearly, professionally, and persuasively with enthusiasm with administrators, faculty, staff and students as well as external stakeholders on and off campus.
10. Demonstrated ability to analyze information, identify problems, and arrive at reasonable and sound decisions.
11. Ability to manage multiple programs with competing deadlines.
12. Demonstrated knowledge of meeting and event management, including budgeting, planning, organizational development, decision making, tracking, contracts, and policy implementation to carry out successful events on and off campus.
13. Ability to interpret and apply policies and procedures independently and use judgement and discretion to act when a precedent does not exist.
14. Ability to analyze operational procedural problems and develop, recommend and evaluate proposed solutions.
15. Ability to maintain confidentiality.
16. Ability to understand accounting procedures and budgetary requirements of the University and College
17. Ability to review student academic records and relate them to course requirements.
18. Ability to run the Office of Student Engagement independently including acquiring supplies, budget management, minutes taking and follow-up.
19. Ability to provide lead work direction to staff, and student staff.
20. Ability to provide accurate and efficient qualitative and quantitative analysis on a variety of data sets related to comprehensive programs, services, and program assessment.
21. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community

Work Schedule

   22. Ability to travel and work early mornings, evenings and weekends as needed for special events.

Condition of Employment

• Ability to successfully pass a background check.

Preferred Qualifications 

1. Experience with University academic and financial computing environments, e.g., CFS-Financials, CMS-Human Resources/Student Administration and Data Warehouse (SacVault).
2. A knowledge of foundation obtained through training and administrative work experience involving study, analysis, and/or evaluation leading to assisting in the development or improvement of administrative policies, procedures, practices or programs.
3. Knowledge of University reporting policies and procedures.
4. Knowledge of MS Access, CRM or equivalent database software.
5. Data analysis using MS Access and Excel.
6. Knowledge of web-based programs and software.
7. Knowledge of social and professional networking sites such as LinkedIn, Facebook, Instagram, Twitter, etc.
8. Ability to support the Director on the collection and analysis of AACSB reporting data and documents.
9. Ability to generate and distribute promotional materials such as flyers, brochures, videos, and supporting materials using computer software.

Documents Needed to Apply

• Resume
• Cover Letter

Failure to upload required documentation may result in disqualification.

About Sacramento State

Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission:

“As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success; teaching, research, scholarship and creative activity; justice, diversity, equity and inclusion; resource development and sustainability; dedicated community engagement, and wellness and safety.

As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued.  Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. 

To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.

Equal Employment Opportunity

California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.

It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html.

The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html.

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request from the Office of Clery Compliance & Training by emailing clery@csus.edu.

Under the Clery Act, this position may be designated as a Campus Security Authority (CSA) depending upon the role on campus and/or job duties. If this position is identified by the Director of Clery Compliance & Training as a CSA position, you will be notified via email and will be assigned the appropriate training in CSU Learn.

Background Check Disclaimer

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.

COVID-19 Vaccination Policy

Effective May 2023, per the CSU COVID-19 Vaccination Policy, it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. 

Out of State Employment

Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Eligibility Verification

Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa).

Note to Applicants:

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.