Working Title: Contract Specialist I

Classification Title: Administrative Analyst/Specialist Exempt I

Posting Details 

Priority Application Date (Posting will remain open until filled): Monday, November 11, 2024 @ 11:55pm PST

Hiring Preference

Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.

Position Summary

Under general direction from the Procurement & Contract Services Manager/Chief Procurement Officer, this position performs routine (journey-level) contract management work. Works under moderate supervision, with limited latitude for the use of initiative and independent judgment. The Contract Specialist I may seek guidance from others when addressing non-routine problems. Additionally, this role may assist other staff in performing work of greater complexity. The Contract Specialist I is accountable for ensuring that the University's delegated authority is effectively implemented and administered in strict adherence to CSU Policies, as well as all pertinent state and federal laws and regulations. An incumbent will provide support to more tenured Contract Specialists in preparing, processing, and managing various contract documents. This includes, but is not restricted to, Academic Internship and Service Learning Site Agreements (IN-SL), Interagency Agreements (IA), License Agreements (LA), Revenue Agreements, Athletic Travel Agreements (AT), Memorandums of Understanding (MOU), task order releases under Job Order Contracts (JOC), Task Order Construction Agreements (TOCA), Task Order Service Agreements (TOSA), and additional contracting and/or procurement related duties as required by the University.

FLSA: Exempt (Not eligible for overtime compensation)

Anticipated Hiring Range: $4,598 per month - $4,771 per month, commensurate with the candidate's education, experience, skills, and training.

CSU Classification Salary Range:  $4,598 per month - $8,318 per month

Best-in-class Benefits: Click here to learn more

CSU Total Compensation: Click here to learn more

Salary Grade/Range:  2

Recruitment Type: Regular (Probationary)

Time Base: Full-Time

Pay Plan:  12 months 

Work Hours: Monday - Friday 7:30 AM - 4:00 PM. A partial telecommute schedule may be available, subject to management approval, after a training period to be determined.

Department Information 

The University's Procurement & Contract Services Department provides the campus community with cost efficient and effective services for all acquisitions and contracting needs.

https://www.csus.edu/administration-business-affairs/internal/procurement-contracts/

Minimum Qualifications 

Required Qualifications 

1. Proficient in overseeing the entire contract lifecycle, including drafting, revising, approving, filing, and distributing contracts ensuring adherence to insurance, bonding, and legal prerequisites.
2. Experience in utilizing both manual and electronic methods to manage contract terms and conditions, along with the proficient application of contract-related policies and procedures to guarantee accurate compliance and execution.
3. Experience providing comprehensive contracting support within a fast-paced, high-volume, work setting, while effectively addressing inquiries from diverse stakeholders.
4. Experience collaborating with multidisciplinary teams to accomplish strategic goals and initiatives.
5. Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
6. Ability to resolve customer complaints and concerns.
7. Knowledge of contract documents and specifications.
8. Ability to analyze and interpret financial data and prepare financial reports, statements, and/or projections.
9. Ability to analyze and solve problems.
10.  General knowledge of procurement rules and regulations.
11. Ability to make administrative/procedural decisions and judgments.
12. Creative cost analysis skills.
13. Skill in the negotiation and establishment of contractual arrangements for goods and services.
14. Ability to assess contract compliance and product/service quality.
15. Proficiency in Microsoft Word, Excel, Outlook, Teams; Adobe, and e-signature programs.
16. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community.

Preferred Qualifications 

1. Knowledge of government and/or educational institution procurement and contracting policies and procedures including but not limited to student placement and internship agreements, interagency agreements, public works, and revenue agreements.
2. Knowledge of California State Contracting Manual in addition to State and Federal laws and regulations regarding procurement and contracts.
3. Four years of contracting experience within Higher Education.

Documents Needed to Apply

Resume and cover letter

Failure to upload required documentation may result in disqualification.

About Sacramento State

Sacramento State is located in the heart of California’s capital city, five miles from the State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission:

“As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success; teaching, research, scholarship, and creative activity; justice, diversity, equity, and inclusion; resource development and sustainability; dedicated community engagement, and wellness and safety.

As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued.  Our commitment is more than simply ensuring that our campus is free from bias and discrimination but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching, and learning. 

To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.

Equal Employment Opportunity
California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.

It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability-related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html.

The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html.

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery.
The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union.

Background Check Disclaimer

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.

COVID19 Vaccination Policy

Effective May 2023, per the CSU COVID-19 Vaccination Policy, it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. 

Out of State Employment

Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.

As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Eligibility Verification

Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa).

Note to Applicants:

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.