Classification:   Facilities Project Supervisor
Hours:  Full-time / 40 hours per week  
FLSA:  Non-exempt  

Anticipated Hiring Salary Range:  $7,709 to $8,583* mo.
CSU Salary Schedule
*CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs.

Priority Screening Date: March 9, 2025
Recruitment Status:  Open Until Filled

Internal Posting: For CSUMB Applicants Only

ABOUT CSUMB

California State University, Monterey Bay is a mid-sized university in California’s Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement, CSUMB is part of the nation’s largest four-year public university system, California State University, which educates nearly 460,000 students every year. 

With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students’ lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB’s sustainability goal is to be carbon neutral by 2030. 

The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University.

As one of the 23 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean.

PURPOSE:

Under the general supervision of the Associate Director of Facilities Maintenance & Operations, the Facilities Project Supervisor is a working supervisor skilled in one or more trades. The Facilities Project Supervisor is responsible for supervising and coordinating the work of one or more small groups or crews consisting of skilled multi-trade crafts workers and assistants involved in the maintenance, repair, construction and renovation of various facilities and structures.  The Facilities Project Supervisor acts as key liaison with customers, coordinates job estimates, and ensures supplies and materials and labor are available for jobs.

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:

1. Supervises and works with one or more groups or crews of skilled journey-level and semi-skilled assistants to perform improvements, set ups, repairs and supply general facility services to campus, buildings and equipment.  Cooperates with other Facilities Services & Operation leads, sharing assigned resources to maximize overall departmental capabilities and productivity. Provide instruction and training direction to staff.  Perform all work in accordance with established safety procedures. Maintain a safe and clean work environment.  Provide direction to less skilled workers in trade and safety practices.Maintains records and retrieves data related to work performed using manual and/or computerized record-keeping systems; prepares standard reports; and consults and works with other trades workers. Maintains a safe and clean work environment, to include assigned tools, equipment, and vehicle in good working order, and enters equipment and service information into computer maintenance management system. Provides instruction and direction to unskilled and semi-skilled assistants; performs all work in accordance with established safety procedures.
2. New Construction, Remodels, Periodic Building Rework:  Coordinates work schedules and work assignments to meet the overall construction/modification objectives and ensures proper sequencing of work; ensures availability of material and equipment; provides a high level of inspection to ensure satisfactory results and that appropriate building and safety codes are met.  Collaborates with campus planning and other departments to develop scope, schedule and close out for work assigned to Facilities as part of remodels, new construction and periodic building rework.
3. Interfaces with customers relative to pending work requests to clarify scope and schedule.  Involves other trades in evaluating scope items beyond area of expertise as needed.  Uses sound judgment in prioritizing and/or deferring work, seeks management guidance on questionable or particularly challenging requests.
4. Uses computerized system to manage workload to include assigning work orders to individuals, balancing work load between assigned staff, and ensuring that needed parts are available to complete workload in a timely manner.  Maintains accurate manual and/or computerized records of labor and parts consumed.  Prepares standard reports from computerized system to characterize utilization of labor parts and other resources. Advise in the selection and storage of spare parts and building materials for stock.
5. Responsible for the selection, scheduling, direction and work acceptance (for quality and completion) of specialized contractors engaged in the routine repair and maintenance of the campus not normally performed by University employees, or when circumstances require the use of an outside contractor.  Communicates the scope and schedule of contractor work to internal customers and is the interface between the customer and the contractor.
6. Recommends initiatives and changes to improve quality of services. Identifies and determines cause of problems; develops and presents recommendations for improvement of established processes and practices. Maintains contact with customers and solicits feedback for improved services. Maximizes productivity through use of appropriate tools; planned training and performance initiatives. Researches and develops resources that create timely and efficient workflow.  Develops and recommends budget, as assigned. Informs supervisor of project status and deviation from goals.  Ensures completeness, accuracy and timeliness of all operational functions. Prepares progress reports, as required. Prepares and submits reports as requested and required. Implements guidelines to support the functions of the unit. Properly represent yourself and your team (Shop/FS&O/Division/University).  Follows and promotes the University’s Vision Statement, Quality Policy and Core Values. Contributes, participates, and functions in a team environment. Acts with consideration towards others when working in their areas, operating equipment, tools, and vehicles, etc. Must communicate and conduct business in a professional manner.
7. Responds to, or directs assigned staff to respond to, service requests campus wide. Troubleshoots, locates, diagnoses and repairs basic equipment malfunctions or directs others to perform same. 

Other Functions:

1. Consults with and provides support to, and engages in cross training with other Skilled Crafts workers. 
2. Rotates call back shifts (after-hours) with other Facilities Maintenance staff.
3. Safely analyzes and responds to emergency situations, participates in decisions that leads to a safe resolution of a situation, participates in planning for potential future situations.
4. Communicates through computer e‑mail, central computer calendar system, telephone voice mail systems and two‑way radio systems.
5. Provides limited absence coverage of other lead or supervisory positions in Facility Services.
6. Operates and maintains computer-based maintenance management system (TMA).
7. Reads, interprets and works from drawings and specifications, Equipment manuals, provides design development input on capital projects.
8. Performs other duties and special projects as assigned.

KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge: Work requires thorough knowledge of methods, materials, tools and equipment used in the building and construction trades; effective supervisory practices and techniques; job design and work sequencing related to construction projects; and applicable state and federal safety, building and construction codes and regulations.

Abilities: Must possess journey-level skill in a building or construction trade. Must be able to operate all applicable building tools and equipment; plan and direct the work of skilled crafts workers and their assistants; determine and coordinate staffing, material and equipment needs for multiple jobs and projects; perform basic design work; read blueprints; work from plans and specifications; prepare rough sketches; analyze and respond appropriately to emergency situations; ensure accuracy and maintenance of assigned record-keeping systems; prepare reports; read and write at a level appropriate for the position; and perform arithmetic calculations as required by the position. Incumbents may be required to possess a California Driver’s License valid for the operation of any vehicle or equipment they are required to maintain and operate.

MINIMUM QUALIFICATIONS:

These abilities normally would be acquired through two years of experience working as a journey level crafts worker in one or more building trades including one year in a lead/supervisory capacity. Must have demonstrated achievement of journey-level skills equivalent to those acquired through the completion of an applicable apprenticeship program.

PREFERRED QUALIFICATIONS/DESIRABLE EXPERIENCE:

Two years of experience working as a journey-level crafts worker in one or more building trades including & one year in a lead/supervisory capacity. Journey-level experience in Plumbing, Hazard Materials, HVAC, and/or Automatic Controls. Ability to use personal computers and word processing software such as Microsoft Word.  Strong knowledge and experience with TMA maintenance management software systems. 

SPECIAL CONDITIONS OF EMPLOYMENT & POSITION DESIGNATIONS:

• All offers of employment are contingent upon the successful completion of a background check (including a criminal records check).
• The person holding this position will have a duty to report to the Campus Title IX Officer information pertaining to discrimination, harassment, sexual misconduct, sexual exploitation, dating violence, domestic violence, stalking, and retaliation and is required to comply with the requirements set forth in CSU Executive Order EO 1095, EO 1096, and EO 1097​ as a condition of employment.
• The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083  as a condition of employment. 
• This position has been designated as a sensitive position with responsibility or access/possession of building master or sub-master keys for building access; access to controlled or hazardous substances and responsibility for operating commercial vehicles, machinery or equipment that could pose environmental hazards or cause injury, illness, or death
• Must possess and maintain a valid license to drive in the State of California, pass the Defensive Training Class, and be insurable under the University's liability coverage.
• Occasional evenings and/or weekend work may be required.

PHYSICAL ENVIRONMENT:

Maintenance environment with a high level of background noise.  Position requires working indoors in university buildings, outdoors, and on campus grounds year-round, including during inclement weather.  Includes working in the presence of loud noise, vibration, dark and/or confined spaces, moving mechanical parts, dust, automobile exhaust and paint fumes.  Requires the use of a video display terminal and standard office equipment. Requires travel between campus offices and off-campus locations.

PHYSICAL REQUIREMENTS:

Position requires full range of motion to perform strenuous manual labor, including but not limited to, lifting and moving moderate sized equipment up to 50 pounds (moving up to 100 pounds is required rarely) and moving up to three hundred (300) pound items (desks, refrigerators, lab equipment, etc.) with the use of moving equipment.  This position also requires sitting, standing, bending, climbing, reaching, pushing, pulling, applying force, manual dexterity and eye-hand coordination.

PHYSICAL ENVIRONMENT:

Office environment with standard equipment and tasks. The position requires working at a computer and desk for extended periods of time.  May require travel between campus offices and off-campus locations. 

The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates.  

BENEFITS/PERKS: 

CSUMB offers a premium benefit package that includes outstanding vacation, health, dental and vision plans; membership in the California Public Employees Retirement System (CalPERS); and 15 paid holidays a year. For more information, visit Employee Benefits Summary. As a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information.

APPLICATION PROCEDURE:

For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB. Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned.

CSUMB is not a sponsoring agency for staff or management positions.

Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at (831) 582-3389 or emailinghumanresources@csumb.edu. All employees must be eligible for employment in the U.S.

GENERAL INFORMATION:

CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/.

CSUMB is a smoke and tobacco-free campus.

EQUAL OPPORTUNITY EMPLOYER:

CSUMB is an Equal Opportunity employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability.