Type of Appointment: Part-Time, Probationary

Collective Bargaining Unit: California State University Employees Union – Unit 9

Job Classification: Administrative Analyst/ Specialist

Anticipated Hiring Amount: $3,879 - $5,027 per month

Work Hours: Monday – Friday 8:00 am-5:00 pm

 

THE DEPARTMENT

The Office of Academic Resources is within the Division of Academic Affairs. Academic Resources (AR) develops, communicates, and leads divisional processes for fiscal management of budgets, positions, and hiring plans, and provides training and consultative support in the full range of activities associated with all-funds and multi-year budgeting and financial management in Academic Affairs. AR is the lead office for divisional long-term space assignment, management of academic space, and divisional engagement in facility upgrades and renovation projects. AR collects, aggregates, analyzes, and reports information to support short- and long-range planning, assessment, analysis, and action in divisional activities including fiscal and human resources management, strategic enrollment management, and space assignment and management. AR contributes to the success of the Cal Poly Pomona community in its areas of responsibility by providing proactive and professional leadership, mentoring, communication and advocacy. AR engages in day-to-day consultation and collaboration with offices in other university divisions and is a key liaison in advancing divisional objectives.

 

DUTIES AND RESPONSIBILITIES

• Provide Analysis and Support for Computer Purchasing and Deployment Consult with IT&IP desktop support for recommendations for equipment replacement and deployment. Analyze budget and needs in order to make recommendations on the best deployment of resources to meet faculty needs division-wide and staff needs within the central offices of Academic Affairs. Prepare computer orders, track through the procurement process, provide active follow-up as equipment is delivered and installed, and work with Procurement on the property inventory so that new systems are correctly documented and old ones are removed.
• Provide Budget Analysis for the Provost’s Office and Academic Resources Develop expertise in resource needs and provide analysis for the Provost’s Office and the Academic Resources Office. Design and prepare budget reports and analyze expenditures to inform management decisions on a predetermined and predictable schedule, exercising judgment on the format and content. Use sound judgment in day-to-day financial operations to initiate and recommend specific transactions to execute programmatic functions. Develop alternatives and recommend the best course of action. Assist with processes and paperwork as needed. Act as an information resource for others.
• Provide Review and Decision Support for Financial Transaction Processing Analyze paperwork provided by colleges and other areas in Academic Affairs requesting a financial commitment that must be reviewed by the office before further processing. Provide written summary information for management. Develop and maintain expertise on related procedures.
• Copier Purchasing and Maintenance Provide analysis for copier/printer equipment needs including extensive vendor contact to determine the most cost-effective method for meeting the needs of all Academic Affairs departments within the Student Services Building. Process updated lease and maintenance agreements. Estimate in advance and make recommendations on copy volume.
• Communication and Training Support Collaborate with the Executive Director and other members of the finance team to create and send standard communications that convey policy and promote consistent standards. Use developed expertise with presentation software for tutorial development. Track and update summary subscriptions in Tableau.
• Participate as Academic Resources Team Member Gather and analyze information to improve the functioning of the Academic Resources office, combining a working knowledge of fiscal resources, processes, and policies with judgement and discretion on how changes will impact not only this office but other campus areas as well. Participate in projects and activities as a member of the academic resources team.

 

QUALIFICATIONS

• Bachelor's degree AND/OR the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

• Valid Driver License.
• Working knowledge of general practices, programs, and/or administrative specialty; basic knowledge of and ability to apply fundamental concepts; working knowledge of budget policies and procedures; ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty; knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them.

• Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques; ability to organize and plan work and projects, including handling multiple priorities; ability to make independent decisions and exercise sound judgment; ability to compile, write, and present reports related to program or administrative specialty; demonstrated ability establish and maintain cooperative working relationships.  

 

Preferred Qualifications

• Ability to reason logically and use independent and creative thinking and writing on assigned projects; ability to handle sensitive and confidential situations; ability to analyze processes and recommend improvements; ability to manage multiple projects and meet deadlines; ability to run meetings and speak to groups effectively. Demonstrated expertise in campus procurement and inventory tracking processes, with insight into the reasoning behind policies and practices.

 

Equity, Diversity, and Inclusion

At Cal Poly Pomona, we are committed to the urgent and ongoing work of creating and sustaining an inclusive campus where all students, faculty, and staff are welcomed, respected and can flourish to achieve their dreams of success.  

We believe diversity strengthens community. Cal Poly Pomona proudly holds designations as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI). In 2022, the campus launched the Black Thriving Initiative recognizing that Cal Poly Pomona’s future as a university must be linked to the success of its Black community.

More information about our campus initiatives can be found on the Office of Inclusive Excellence’s website. 

 

Out of State Work

The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California.   The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information, go to https://calstate.policystat.com/policy/10899725/latest/.

 

Background Check

Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to https://calstate.policystat.com/policy/13813878/latest/.

 

CSU Classification

This position is part of the CSUEU bargaining unit, the CSU Classification Standards for this position are located on the following site, https://www.calstate.edu/csu-system/careers/compensation/Pages/Classification-Standards.aspx. The CSU Salary Schedule is located on the following site: https://www.calstate.edu/csu-system/careers/compensation/Pages/salary-schedule-documents.aspx. The classification salary range for this position according to the respective skill level is minimum $3,879 and maximum $7,488 per month. Please refer back to the anticipated hiring range for the appropriate salary rate for this particular position.

 

Employment Eligibility Verification

Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.  For more information, go to https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents.

 

Conflict of Interest (Include this verbiage when the position being recruited has been designated as covered by the Conflict of Interest Code)

This position is a “designated position” in the California State University’s Conflict of Interest Code.  The successful candidate accepting this position is required to file financial interest disclosure forms subject to state regulations.  For more information, go to https://www.cpp.edu/eoda-hr/departments/hrpar/coi.shtml.   

 

Child Abuse/Neglect Reporting Act (CANRA) (Include this verbiage when the Mandated Reporter box in the position description is checked)

The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at https://calstate.policystat.com/v2/policy/10927154/latest/.

 

Security & Fire Safety 

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona’s Annual Security Report and Annual Fire Safety Report are available for viewing at: https://www.cpp.edu/pdfs/annual_security_report.pdf and https://www.cpp.edu/housing/documents/fire_safety_report.pdf.

 

Pay Transparency Nondiscrimination

As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.  For more information, see the Pay Transparency Nondiscrimination Provision poster.

 

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu. For more information, go to Employment Notices.

 

Equal Employment Opportunity

Cal Poly Pomona is an Equal Opportunity Employer, committed to promoting an inclusive and diverse workforce. The university subscribes to all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and veteran or military status.  We engage the talents of all qualified workers, regardless of their background. More information is available at Equal Employment Opportunity statement.

 

Other Notices

For other important employment notices, we invite you to visit Cal Poly Pomona’s Employment Notices web page.