Chancellor's Office Statement
Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Director, Source-to-Pay Solutions. The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year.
Salary
The anticipated salary hiring range is up to $11,667 per month, commensurate with qualifications and experience.
The salary range for this classification is $6,563 to $21,066 per month.
Classification
Administrator III
Position Information
The California State University, Office of the Chancellor, is seeking a Director, Source-to-Pay Solutions to lead the management and optimization of end-to-end procurement processes and technology platforms. This role encompasses sourcing, purchasing, supplier management, and payment activities. This role is responsible for developing and executing the strategic vision for CSU’s procurement systems, ensuring alignment with overall business goals, optimizing operational efficiency, and driving continuous improvement in procurement practices. The Director will lead a cross functional team of procurement, accounts payable, information technology professionals, and software implementation consultants who will collectively collaborate closely with stakeholders across the organization to deliver a best-in-class procurement solution. These modular applications are currently being configured to reside in a single unified CSU instance of the Jagger digital platform which will be integrated into CSU’s ERP systems. This unified instance of Jaggaer is intended to be a collaborative systemwide web-based platform shared across the twenty-three campuses of the CSU and the Office of the Chancellor.
This position is approved for telecommuting (two days telecommuting, three days in office (in-person)) with onsite work at the main headquarters located in Long Beach, California.
Responsibilities
Under the general direction of the Chief Procurement Officer, the Director, Source-to-Pay Solutions will:
-Spearhead the procurement systems team, cultivating an environment that drives excellence, champions innovation, and embraces continuous improvement.
-Lead the design, development, and maintenance of Source-to-Pay software systems, leading a team to deliver solutions that align with stakeholder business objectives and information requirements.
-Manage and lead the team to successful delivery of CSU Procurement team goals through creation of lean process improvements, automation of business practices and enhancement of systems capabilities. Ensure the translation of business philosophy into best practices based on system options.
-Implement the approved strategic vision, expanding the program to maximize organizational value and visibility. Cultivate a culture of continuous improvement across all systems.
-Collaborate with cross functional stakeholder groups including, but not limited to Contracts, Procurement, Accounts Payable, Finance, Information Technology, Construction, and various other faculty and staff personnel across the CSU to develop and implement standardized policies, procedures, processes, and training in accordance with industry best practices.
-Proactively identify and recommend innovative technological solutions that align with business objectives and drive organizational growth.
-Directs the organization-wide optimization of Source-to-Pay methodologies and workflows.
-Leverages deep domain knowledge to analyze user requirements, design innovative solutions, and optimize processes that enhance system functionality and user experience. Responsible for the operational level partnership with the campuses on the CSU systemwide S2P systems.
-Cultivate and strengthen strategic partnerships with software providers).
-Train faculty and staff to utilize systemwide procurement software applications as appropriate to allow them to perform functions related to their university roles.
-Lead a team responsible for comprehensive daily systems operations, encompassing user access management, permission configuration, issue resolution, and other critical IT support functions.
-Delegate and monitor projects and assignments.
-Conduct comprehensive SWOT analyses of CSU system, assessing strengths, weaknesses, opportunities, and threats. Evaluate operational requirements, capability gaps, and organizational processes to identify, document, and recommend strategic improvement opportunities.
-Ensure all deliverables, internal and external, are of the highest quality and deadlines are met in an efficient and timely manner
-Develop and maintain dashboards and reports to monitor procurement performance and compliance.
-Develop and lead a high-caliber procurement systems team through strategic recruitment, comprehensive training, and ongoing mentorship.
-Liaises with senior management and stakeholders across the organization to provide strategic advice and support
-Provides subject matter expertise and leadership on institutional committees and strategic initiatives as requested.
-Foster professional development and career growth opportunities for team members.
-Pursue continuous professional growth through active participation in skill development and training as appropriate.
-Demonstrate the characteristics of professionalism in attire, attitude, conversation, behavior, and attentiveness to others and to promote a positive and collaborative team environment.
-Perform other reasonably related duties if requested by their supervisor or other leadership personnel.
-Staff members will assist and support their colleagues during times of peak workload as appropriate and as approved by their supervisor.
Qualifications
This position requires:
-A Bachelor's degree from a four-year college or university with a degree in business, economics, finance, or public policy/administration or an equivalent combination of education and experience is required.
-Specific demonstrated applicable experience implementing, managing, or maintaining enterprise grade Source-to-Contract (S2C) and/or Procure to Pay (P2P) systems/suites such as Jaggaer, Oracle, SAP Ariba, Coupa, GEP, or equivalent is required.
-A minimum of eight (8) years' of progressively responsible experience in a purchasing, contracting, or a related area, and project and/or change management experience is required.
-Experience leading eProcurement system implementations or similar projects is required.
-Strong written and oral communication skills required.
-Excellent organizational, client service, and interpersonal skills essential. Must effectively engage diverse internal and external stakeholders, including businesses of all sizes. Ability to navigate sensitive contract administration situations diplomatically required.
-Strong data manipulation and database management skills as well as spreadsheet and analytical skills required.
-Collaborates effectively with colleagues at all levels, delivering high-quality results independently and efficiently.
-Ability to work independently with minimal supervision and direction required.
-Ability to assess complex processes, devise innovative solutions, and guide teams in adopting more efficient methodologies.
-Ability to work extended hours when necessary.
-Periodic travel is required.
Preferred Qualifications
-A Master’s degree in public or business administration is preferred.
-Experience in public sector and/or higher education is highly preferred.
-Experience with ensuring compliance with State reporting or program regulations preferred.
-Desktop systems applications including word processing, Excel for spreadsheet, Web design software, MS Access, as well as database query and reporting tools; experience with on-line workflow collaboration tools such as SharePoint is preferred.
Application Period
Priority consideration will be given to candidates who apply by September 25, 2024. Applications will be accepted until the job posting is removed.
How To Apply
Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application.
Equal Employment Opportunity
The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070.
Title IX
Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix
E-Verify
This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA).
If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS).
COVID19 Vaccination Policy
Per the CSU COVID-19 Vaccination Policy, it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications.
Mandated Reporter Per CANRA
The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
Conflict of Interest
The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter.
CSU Out of State Employment Policy
California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.
Background
The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position.