Working Title: Space Management Analyst
Classification Title: Administrative Analyst/Specialist II
Posting Details
Priority Application Deadline (Posting will remain open until filled): Monday, July 15, 2024 @ 11:55pm PST
Hiring Preference
Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.
Position Summary
This position reports to and receives general direction from the Director of Space Management (SM). This position provides guidance, analysis, and strategic planning related to space requests and scheduling all types of activities and events in University State owned facilities and implements effective solutions. It is responsible for high profile and/or complex campus and community special event planning and management, which includes organizing and leading meetings, acting as a liaison for customer with relevant campus service departments, scheduling facilities and generating event documentation, processing billing, attending events as needed, and coordinating event site logistics. This position is responsible for maintaining University space related data which involves conducting physical space audits/inspections, updating relevant databases, analyzing space data, and providing reports and recommendations to the SM Director and higher administration for efficient space utilization and space planning. Additionally, this position oversees classroom furniture inventory, maintenance, and placement and assists SM Director with department budgetary transactions and oversight. This position provides lead work direction and trains students and support staff and performs a variety of specialized functions requiring independent analysis and sound judgement; problem-solving; operations and systems analysis; policy analysis, research and recommendation; collaboration, coordination, and consultation with internal and external customers; and innovative solutions that have high visibility and broad impact to the campus. Job duties also require a thorough and extensive knowledge of relevant policies, procedures, laws, and regulations; University facilities; and appropriate technical and computer skills. A commitment to continuous quality improvement and providing the highest level of customer service possible is also a prerequisite for this position.
FLSA: Exempt (not eligible for overtime compensation)
Anticipated Hiring Range: $5,834 per month – $6,338 per month, commensurate with candidate’s educations, experience, skills and training.
CSU Classification Salary Range: $5,273 per month - $9,537 per month
Best-in-class Benefits: Click here to learn more
CSU Total Compensation: Click here to learn more
Recruitment Type: Regular (Probationary)
Work Hours: Monday-Friday 8:00 AM – 5:00 PM, other occasional hours as needed. May be eligible for a partial telework schedule upon management approval following a training period.
Space Management is a unit of Facilities Management within the Division of Administration & Business Affairs. Space Management is delegated the authority and responsibility to govern space use and schedule academic and State-owned, controlled and operated campus space on behalf of Sacramento State. Space Management coordinates the use of university-controlled facilities for classes, final examinations, and events and implements and communicates space use charges and terms and conditions.
https://www.csus.edu/administration-business-affairs/space-management/
Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
EXPERIENCE
1. Experience learning, interpreting, applying and explaining a variety of complex policies and procedures to internal and external customers.
2. Experience in organizing and leading meetings/projects and presenting data and findings to a variety of customers.
3. Experience providing training and supervision and/or lead work direction.
4. Extensive customer service experience with staff, faculty, administration, students and/or the public.
5. Experience with event scheduling, planning, and management and coordination of event services.
6. Experience in performing basic budgeting and monitoring expenses.
ABILITIES
7. Ability to lead others, promote teamwork, build cooperative and harmonious working relationships, generate positive outcomes, and achieve program goals and objectives.
8. Ability to work effectively, both independently as well as collaboratively, with strict attention to detail and a high degree of accuracy.
9. Ability to take initiative and independently plan, organize, multi-task and prioritize job duties in a fast-paced environment; meet deadlines; be resourceful.
10. Ability to provide functional technical support in relevant room use, scheduling, reporting, software interface, documentation, processes, and requirements. (e.g., Astra Schedule, CMS SA, Crystal Reports)
11. Ability to independently investigate, analyze, comprehend, troubleshoot, and provide appropriate and creative solutions to space related problems and course of action that have broad administrative impact.
12. Ability to work outside of normal business hours during peak periods and/or as needed.
KNOWLDEGE AND SKILLS
13. High-level skills in computer and report processing, file manipulation, data entry, and database management.
14. Proficiency in computer software applications such as Microsoft Office suite (Outlook, Word, Excel, Access, Teams, etc.), Adobe Acrobat, Screen Capture Software (SnagIt), Text and Webpage Editors, Internet Browsers, Graphics software, Video/Web Conferencing tools, and Windows operating system.
15. Excellent writing skills to produce clear, well organized, concise, publishable reports, procedures, training documents, emails, correspondence, and policy documentation.
16. Effective verbal and listening skills with the talent to make presentations.
17. Problem-solving skills, with demonstrated sound judgement evaluating, interpreting, and applying policies and procedures and relevant laws and regulations.
18. Excellent interpersonal skills with a commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituencies including staff, faculty, administration, students and the public at large.
CONDITIONS OF EMPLOYMENT
- Ability to pass background check.
Preferred Qualifications
19. Bachelor’s degree from an accredited institution
20. Proficient skills using Astra Schedule, CMS (Common Management System) HR and SA, CFS Finance, Cognos, Concur Travel, Crystal Reports, Aim, ServiceNow, CSU Buy, Cascade Web Content Management, Sac State Ready, Print Shop Pro, and other internal campus systems.
21. Experience working in an institution of higher education and with academic class scheduling.
22. Working knowledge of Sacramento State institution, its culture, mission, strategic plan, physical environment, facilities and floor plans, and relevant scheduling policies and procedures.
Documents Needed to Apply
Resume and cover letter.
Failure to upload these documents to the online applications may result in disqualification.
About Sacramento State
Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission:
“As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success; teaching, research, scholarship and creative activity; justice, diversity, equity and inclusion; resource development and sustainability; dedicated community engagement, and wellness and safety.
As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.
To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.
Equal Employment Opportunity
California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.
It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html.
The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html.
Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request from the Office of Clery Compliance & Training by emailing clery@csus.edu.
Under the Clery Act, this position may be designated as a Campus Security Authority (CSA) depending upon the role on campus and/or job duties. If this position is identified by the Director of Clery Compliance & Training as a CSA position, you will be notified via email and will be assigned the appropriate training in CSU Learn.
Background Check Disclaimer
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.
COVID19 Vaccination Policy
Effective May 2023, per the CSU COVID-19 Vaccination Policy, it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications.
Out of State Employment
Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.
As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.
Eligibility Verification
Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa).
Note to Applicants:
Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.