Chancellor's Office Statement
Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Assistant Director, Management and Accounting Practices Office. The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year.
Salary
The anticipated salary hiring range will be between $10,251 and $10,834 per month, commensurate with qualifications and experience.
The salary range for this classification is $4,812 to 15,449 per month.
Classification
Administrator II
Position Information
The California State University, Office of the Chancellor, is seeking an Assistant Director, Management and Accounting Practices Office to develop, educate and train the Chancellor’s Office (CO) and campus financial accounting communities on accounting practices and reporting requirements; facilitate in the development and maintenance of financial policies, procedures and guidelines; and provide security maintenance and functional financial system application support for the CO. Under the direction of the Director, MAPO, this position will collaborate with subject matter experts to research, develop, facilitate, and/or deliver common practice trainings that affect the systemwide (SW) and the CO financial services community. The incumbent will manage the review and update of CO and SW financial services policies. The incumbent will participate in systemwide initiatives, as needed, and work on other duties as assigned by Director.
Responsibilities
Under the general direction of the Director, Management and Accounting Practices Office, the Assistant Director, Management and Accounting Practices Office will perform duties as outlined below:
Financial Services Training
-Facilitate the planning meetings with key FS personnel and facilitate and coordinate the instructor led training sessions for CO and SW personnel related to the annual year end fiscal close.
-Identify relevant topics for training provided to CO staff with focus on the operations of the FS department, and other topics as deemed appropriate.
-Research, develop, facilitate and/or deliver common practice training sessions, that affect the operations of the Financial Services community within the CO and all Systemwide (SW) campuses, regularly.
- Delivers monthly open lab training for Chancellor’s Office.
- Directs physical planning of instructor-led training events.
-Deliver new employee training for the CO and SW community (as needed).
-Maintain training presentations (recorded and other) in the Financial Services Training Library.
Documentation – CO & SW
-Collaborate with the key Financial Services and Business and Finance areas to update and maintain the Legal and GAAP Manuals.
-Update the CSU Policy Library as required for new and existing CO and SW policies.
-Manage the review and update of CO and SW policies related to Financial Services.
-Solicit and lead subject matter experts to collaborate and produce CO and SW guidelines and Business Process Guides (BPG) or Quick Reference Guides.
-Research issues and propose solutions to various constituencies for comment and concurrence on common practices.
-Advise CO and SW FS community on a variety of accounting and reporting related topics and sound practices.
Assist with Financial Information Systems Tasks
-Assist, as needed, with supervision of the maintenance and security updates of the CFS (PeopleSoft), Laserfiche and Oracle ARCS systems.
-Assist, as needed, with the month, quarter and year-end close processes completed by the FIS department.
-Assist, as needed, requests that come to the department are completed within the specified service level agreement for the type of request.
-Oversee the activities within the Financial Information Systems (FIS) department of MAPO, when Director is unavailable.
-Assist with cross-training within the department.
Special Projects as Assigned
-Attend and participate in Financial Standards Advisory Committee (FSAC) meetings and transcribe meeting notes.
-Assist in development of FS department site which encompasses FS tasks at the CO.
-Assist in creation of on-boarding hub for all FS departments at the CO and SW.
-Assist in the design and implementation of a new training website with focus toward new FS employees SW.
-Stand-in for Director in Director’s absence as needed.
-Mentor and cross-train team members.
-Create a department environment of collaboration and cohesiveness.
-Assist Director on projects and other assignments as assigned.
Qualifications
This position requires:
-Position requires a bachelor’s degree from an accredited four-year college or university with an emphasis in accounting or business-related concentration and 5+ years in financial services functions including 3+ supervising staff.
-5+ years of CSU experience or higher education experience in the financial services.
-Experience recording and editing training sessions (live and virtual).
-Experience in developing, creating, facilitating and delivering training to a wide-ranging audience.
-Strong leadership and facilitation skills
-Strong research, investigative, and analytical skills.
-Knowledgeable and experienced in writing policies, process guides (“how to” guides) and training documents.
-Ability to review documented processes to identify and update possible inefficient processes.
-Ability to multi-task efficiently.
-Expert in utilizing the Microsoft suite of applications – Excel, Word, PowerPoint, SharePoint, etc.
-Experience using the PeopleSoft ERP system and other finance related systems.
-Must possess the ability to collaborate with Subject Matter Experts to develop training materials and deliver training.
-Exceptional interpersonal and customer service skills.
-Experience creating and using survey applications similar to Survey Monkey or QuestionPro.
-Excellent written and oral communication skills.
Application Period
Priority consideration will be given to candidates who apply by May 17, 2024. Applications will be accepted until the job posting is removed.
How To Apply
Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application.
Equal Employment Opportunity
The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070.
Title IX
Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix
E-Verify
This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA).
If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS).
COVID19 Vaccination Policy
Per the CSU COVID-19 Vaccination Policy, it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications.
Mandated Reporter Per CANRA
The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
Conflict of Interest
The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter.
CSU Out of State Employment Policy
California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.
Background
The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position.