Type of Appointment: Full-Time, Probationary

Collective Bargaining Unit: California State University Employees Union - Unit 9

Job Classification: Administrative Analyst/Specialist – Exempt II

Anticipated Hiring Amount: $5,273 - $6,420 per month

Work Hours: Monday – Friday 8:00am-5:00pm

 

THE DEPARTMENT

Environmental Health & Safety (EH&S), a department in the Division of Administrative Affairs, is responsible for planning, implementing, and administering the campus Environmental Health and Safety Programs and for providing technical consultation, training, and inspection to ultimately ensure compliance with established laws and maintain a safe place to work, study, and play for faculty, staff, students, and visitors.

 

DUTIES AND RESPONSIBILITIES

Minor and Major Capital Project Safety Review and Support

• Serves as primary contact for EH&S programs at routine project meetings. Utilized thorough knowledge of industry and regulatory standards to provide input and guidance on complex safety requirements including, but not limited to environmental sampling, equipment and staff safety certifications, stormwater permit requirements, fall protection, and emergency egress.
• Serves as the primary contact for EH&S program at meetings to address safety requirements for minor and major capital projects, as needed. Provide input in planning and development activities to ensure regulatory and university policies and guidelines are met.
• Serves as departmental lead for environmental sampling for construction projects. Utilize thorough knowledge of industry and regulatory standards to make something recommendations, review and interpret sampling results, and communicate results to internal and external staff, as needed. Ensures appropriate notifications are being sent by Project Managers to assure that students, staff, and faculty are safe during construction.
• Serve as a subject matter expert in providing content for notifications for complex, high visibility, and/or sensitive topics such as asbestos or mold. Utilizes FPM databases and spreadsheets to independently determine and prioritize weekly project inspections and follow-up work to ensure compliance with internal and external regulations and standards.
• Act as lead and coordinate with other EH&S personnel as needed to ensure coverage of safety inspections and audit of FPM projects and work areas.
• Provide direction and guidance to other EH&S personnel to ensure developed standards are met. As lead for the program, will be accountable for ensuring necessary work is performed to the standards expected. Utilize thorough knowledge of industry standards, regulatory requirements, and appreciable judgment in development and implementation of policies and procedures to address safety concerns and noncompliance, which are not covered by existing policies and procedures.
• Develop and implement safety audit and inspection checklist, and methods for scheduling audits and inspections, for minor and major capital projects.
• Cultivate and manage effective working relationships with FPM project management personnel, construction contractors, vendors, and regulatory agency personnel. Serve as primary departmental contact for construction related work.

Environmental and Occupational Health and Safety/ Industrial Hygiene

• Serve as the primary EH&S contact for hot work program operations. Communicate campus policies and procedures to internal campus employees and external contractor performing work on university property.
• Utilized extensive knowledge of regulatory requirements and industry practices to inspect areas in which hot work operations are being performed as needed to ensure compliance with university and regulatory requirements.
• Serve as a primary EH&S contact for confined space program operations. Communicate campus policies and procedures to internal campus employees and external contractors performing work on university property utilizes extensive knowledge of regulatory requirements and industry practices to inspect areas in which confined space operations are being performed, and university-owned equipment, as needed to ensure compliance with university and regulatory requirements.
• Serve as primary EH&S contact for department safety coordinator program. Utilized knowledge of campus operations and industry standards to deliver safety training that will benefit safety coordinators to improve and maintain a safe campus environment. Responsible for providing direct support and consultation for heat illness, ladder safety, prescription eye protection, and pesticide management programs.
• Utilize knowledge of current and anticipated future regulations and industry best practices to develop and update policies and procedures related to this program's areas as needed.
• Communicate program requirements to internal and external partners and provide training and education to ensure programs are implemented.
• Provide technical support and assistance to the Occupational Safety and Health Specialist with the following safety programs including but not limited to lockout tagout, electrical safety, job hazard analysis, ergonomics, fall protection, and environmental sampling.
• Utilizes knowledge of current and anticipated future regulations and industry best practices to develop and update policies and procedures related to these programs areas as needed communicate program requirements to internal and external partners to provide training and education to ensure programs are implemented.
• Responsible for leading, coordinating, and supporting the Shop Safety Committee and developing, implementing, and managing the campus Shop Safety Program. Assist with health and safety exposure and risk assessments, conducting indoor air quality investigations, occupational health surveys and auditing, coordinate with third party consultants for a specialized testing, report results to requestors and update database.
• Utilize knowledge of current and anticipated future regulations and industry best practices to prioritize and identify needs. Maintain relationships with campus employees and external consultant and acts as representative of the university when interacting with external consultants.
• Effectively communicate complex and potentially sensitive information to involved parties. Utilize extensive knowledge of regulatory requirements, university policies and procedures, and best management practices to perform inspections and document findings. Utilize knowledge of campus operations to report finding to appropriate administrators to ensure compliance.
• Responsible for the Storm Water Protection Program on campus. Provides technical expertise for storm water services for construction and industrial projects. Plan, organize, and administer the permitting, inspection, monitoring, and data management of stormwater construction projects.
• Coordinate the investigation of a stormwater runoff, industry related storm water quality, and water quality problems, complaints, and violations of the storm water regulations. Initiates and conduct site visits, communicate with campus clients, and recommend solutions and or mitigation measures.
• Respond to sight issues by coordinating with compass stakeholders and contractors performing construction triggering A SWPP plan to implement best management practices and corrective actions as needed.
• Evaluate BMP's designs and provide suggestions. Coordinate SWPP plan development and implementation. Prepare regulatory reports, correspondence with agencies, and metrics for internal auditing purposes.
• Serve as the primary EH&S contact for state fire Marshall on fire related incidents. Respond to, and follow up, on all fire incidents with the state fire Marshall.

 

QUALIFICATIONS

• Bachelor's degree AND/OR the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
• Four (4) years of related experience

 

Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations; demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management; expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions; ability to work with representatives from public and private entities and handle potentially sensitive situations; demonstrated consultative skills in working with internal and external constituent groups; ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus; ability to train others on new skills and procedures and provide lead work direction.

 

Preferred Qualifications

• Two (2) years of relevant work experience in Environmental Health and Safety, construction safety, occupational safety, and environmental compliance.
• Strong working knowledge of occupational safety, constructions safety, hazard classification, exposure control and environmental health including a functional knowledge of various regulatory statutes, requirements and laws associated with Occupational Health and Safety.
• Ability to apply safety and occupational health laws, regulations, principles, theories, practices, and procedures to address technical matters related to occupational health standards and regulations.
• Able to communicate effectively, exercise discretion and demonstrate diplomacy skills.
• Occupational safety, construction safety, environmental compliance, and detail oriented.
• OSHA 30-Hour for Construction certified or able to complete certification within 6 months of hire.
• 40-Hour HAZWOPER certified or able to complete certification course within 6 months of hire.
• Familiar with the CSU and/or the Cal Poly Pomona campus, departments, and organizational structure.

 

Equity, Diversity, and Inclusion

At Cal Poly Pomona, we are committed to the urgent and ongoing work of creating and sustaining an inclusive campus where all students, faculty, and staff are welcomed, respected, and can flourish to achieve their dreams of success.   We believe diversity strengthens community. Cal Poly Pomona proudly holds designations as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI). In 2022, the campus launched the Black Thriving Initiative recognizing that Cal Poly Pomona’s future as a university must be linked to the success of its Black community. More information about our campus initiatives can be found on the Office of Inclusive Excellence’s website.

 

Out of State Work

The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California.   The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information, go to https://calstate.policystat.com/policy/10899725/latest/.

 

Background Check

Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information.  In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to https://calstate.policystat.com/policy/13813878/latest/.

 

Employment Eligibility Verification

Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.  For more information, go to https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents.

 

Conflict of Interest

This position is a “designated position” in the California State University’s Conflict of Interest Code.  The successful candidate accepting this position is required to file financial interest disclosure forms subject to state regulations.  For more information, go to https://www.cpp.edu/eoda-hr/departments/hrpar/coi.shtml.  

 

Security & Fire Safety

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona’s Annual Security Report and Annual Fire Safety Report are available for viewing at: https://www.cpp.edu/pdfs/annual_security_report.pdf and https://www.cpp.edu/housing/documents/fire_safety_report.pdf.

 

Pay Transparency Nondiscrimination

As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.  For more information, see the Pay Transparency Nondiscrimination Provision poster.

 

CSU Classification Salary Range

This position is part of the CSUEU bargaining unit, the CSU Classification Standards for this position are located on the following site, https://www.calstate.edu/csu-system/careers/compensation/Pages/Classification-Standards.aspx. The CSU Salary Schedule is located on the following site: https://www.calstate.edu/csu-system/careers/compensation/Pages/salary-schedule-documents.aspx. The classification salary range for this position according to the respective skill level is minimum $5,273 and maximum $9,537 per month. Please refer back to the anticipated hiring range for the appropriate salary rate for this particular position.

 

Reasonable Accommodation 

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu. For more information, go to Employment Notices.

 

EEO

Cal Poly Pomona is an Equal Opportunity Employer, committed to promoting an inclusive and diverse workforce. The university subscribes to all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and veteran or military status.  We engage the talents of all qualified workers, regardless of their background. More information is available at Equal Employment Opportunity statement.

 

Other Notices

For other important employment notices, we invite you to visit Cal Poly Pomona’s Employment Notices web page.