Classification:  Administrator III
Hours:  Full-time / 40 hours per week
FLSA:  Exempt

Anticipated Hiring Salary Range:  $13,333 to $15,000* mo.
CSU Salary Schedule
*CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs.

Priority Screening Date:  March 7, 2025
Recruitment Status:  Open Until Filled - Internal Only Recruitment

ABOUT CSUMB

California State University, Monterey Bay is a mid-sized university in California’s Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement, CSUMB is part of the nation’s largest four-year public university system, California State University, which educates nearly 460,000 students every year. 

With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students’ lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB’s sustainability goal is to be carbon neutral by 2030. 

The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University.

As one of the 23 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean.

PURPOSE:

Under the general direction of the Dean of the College of Science, the Associate Dean is responsible for maintaining smooth, efficient, and effective college operations. The Associate Dean provides leadership and oversight for: enrollment management, program quality, assessment, academic personnel, student success, facilities planning and management; safety, and university relations.  The Associate Dean assists with strategic planning and implementation of initiatives related to the Mission and Vision of the College and the University.  The Associate Dean helps ensure compliance with policies and procedures, researches issues, analyzes institutional data, prepares reports, makes recommendations for changes in policy or procedures, and handles confidential problems that arise in the college.  The Associate Dean serves in the Dean’s capacity in the absence of the Dean.

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:

1.    Supports the Dean in all aspects of college leadership:

• In consultation with the Dean, assists with strategic planning and provides leadership for college-wide initiatives aligned with the College’s Mission and Vision
• Helps the Dean to establish and maintain a professional, positive, collegial, collaborative culture throughout the College
• Assists with the management of all College programs, operations, and facilities including interfacing with Campus Planning and Development on space and resource needs
• Assists Dean in establishing and maintaining positive internal and external relations with diverse populations and constituencies, including: faculty, staff, students, community partners, alumni, donors, supporters, and external agencies

2.    Enrollment management, budget and program quality:

• Leads ongoing data- and evidence-based enrollment management efforts in College; works with staff to review, manage, and report on enrollment and related budget issues
• Leads review of curriculum proposals, curriculum changes, and new program development; sits on the College Curriculum Committee as ex-officio

• Leads program review, assessment, and accreditation efforts in College, including maintenance of an effective assessment process and the coordination of Program Review; works with the Faculty Associate on Assessment to achieve these goals
• Provides oversight for the management of existing office, teaching and research facilities, and assists the Dean in planning for renovated and/or new facilities;
• Facilitates effective and innovative use of technology for instruction, assessment and support purposes throughout the College.
• Provides oversight of health and safety policy, procedures and compliance within the College

3.    Personnel:

• Assists the Dean in the retention, tenure and promotion (RTP) process in the College including consultation on RTP reviews
• Provides administrative oversight for department chairs in hiring and evaluating temporary faculty
• Assists the Dean in supporting department chairs. Includes troubleshooting and facilitating resolution of conflict between college personnel
• Serves as lead MPP for issues relating to administrative and technical staff in the college, including oversight of annual evaluations

4.    Student success:

• Works with the Dean in supporting student success in the college, including, but not limited to: advising; student issues; improving graduation and retention rates; General Education progress; major and minor requirements; complaints; and appeals
• Fosters course and program redesign projects and other curricular initiatives targeted at improving student learning and retention, including associated faculty development programs and grant-writing in support of college-level programs

5.    University relations:

• Represents the Dean on numerous committees and working groups
• Liaison with other departments and units, including but not limited to: Graduate and Undergraduate Studies, Advising Center, Admissions, Registrar, and Information Technology
• Effectively represents the College in university-wide and inter-divisional settings
• Assists the Dean with preparation of annual reports, college website and communications, and other reports on programs within the College

KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge of the disciplines and programs represented in the College of Science. Demonstrated understanding of and commitment to CSUMB’s Vision.  Demonstrates organizational awareness and communicates accurately and effectively about administrative policies, procedures, and business practices. Demonstrates attention to and knowledge of safety and risk issues, including those associated with facilities.

Leadership skills that help others to understand and commit to the vision and goals of the College and University. Strong interpersonal and analytical skills in written and verbal communication, including skills involving quantitative and qualitative analysis, and co-creative decision making.  Skill in identifying needed resources and utilizing existing resources efficiently. 

Demonstrated ability to: work effectively with faculty and staff; maintain confidentiality and interact well with diverse populations and different university constituencies, including faculty, staff, administrators, students, and alumni. Ability to: plan, direct, and administer policies and programs; interpret technical procedures, contracts, or regulations; work effectively in planning and executing facilities-related projects.   Desire to work in a team-based, dynamic environment and ability to adapt to changing priorities. Displays commitment to excellence and the University and College mission.

MINIMUM QUALIFICATIONS:

The Associate Dean must have a terminal degree in one of the disciplines represented in the College, and a record of research, scholarly, and/or creative achievement to warrant tenure in an academic department in the College.  A minimum of four (4) years administrative experience as department chair, program coordinator, director or similar position is also required.

PREFERRED QUALIFICATIONS:

• Commitment to transparency, collaboration, and continuous improvement
• Demonstrated ability to work independently and be self-directed in prioritization of tasks and initiatives
• Demonstrated ability to provide analysis of college and university data to inform evidence based decisions
• Technical fluency with Oracle/PeopleSoft, CSU Common Management System or equivalent student information system; Microsoft Office Professional Suite, and Google mail and calendaring programs   
• The ideal candidate will have skills, knowledge and leadership experience in the following areas that are aligned with CSUMB's core values and vision:
• Collaborative, ethical, effective, timely and solutions-oriented communication and decision making
• Outcomes-based education and assessment of student learning
• Service learning, reciprocal community partnering and/or field-based experiences in teaching and learning
• Promoting and fostering of global awareness throughout the College and the campus capacity to value an interdisciplinary approach
• Enhancing community relations and promoting the role of the College in the campus and externally
• Implementing innovative technologies in learning environments, and utilizing technology for improvement of teaching and learning
• Involvement in strategic planning and policy development, advocacy, and management skills

SPECIAL CONDITIONS OF EMPLOYMENT & POSITION DESIGNATIONS:

• All offers of employment are contingent upon the successful completion of a background check (including a criminal records check).
• The person holding this position will have a duty to report to the Campus Title IX Officer information pertaining to discrimination, harassment, sexual misconduct, sexual exploitation, dating violence, domestic violence, stalking, and retaliation and is required to comply with the requirements set forth in CSU Executive Order EO 1095, EO 1096, and EO 1097 as a condition of employment. 
• This position has been designated as a sensitive position with responsibility for the care, safety and security of people (including children and minors), animals and CSU property; authority to commit financial resources of the university through contracts greater than $10,000; access to, or control over, cash, checks, credit cards, and/or credit card account information; responsibility of access/possession of building master of sub-master keys for  building access; access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards).
• This position is a designated position in the California State University’s Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.
• This position is required to comply with confidentiality requirements outlined in the Department of Education Family Educational Rights and Privacy and California's Educational Code Chapter 13 regarding sensitive student issues.
• This position is designated as a Campus Security Authority (CSA).  The position is required to participate in training at the direction of the Clery Director and must also promptly report allegations of reportable crimes according to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, its accompanying regulations; the California State Education Code, Chapter 15.5, of the Donahoe Higher Education Act, Section 67380; and the California State University system-wide policy, Code EO 1107.
• Must possess and maintain a valid license to drive in the State of California, pass the Defensive Training Class, and be insurable under the University's liability coverage.
• May require occasional evenings and/or weekend work.

PHYSICAL ENVIRONMENT:

Office environment with standard equipment and tasks. The position requires working at a computer and desk for extended periods of time.  May require travel between campus offices and off-campus locations. 

The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates.  

BENEFITS/PERKS: 

This is a management-level position with an attractive benefits package, which includes: a vacation accrual rate of 16 hours per month; an excellent choice of medical, dental, and vision insurance; long-term disability coverage; life insurance; educational incentives; membership in the California Public Employees Retirement System (CalPERS); and 14 paid holidays a year. For further information, please visit Employee Benefits Summary. As a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information.

APPLICATION PROCEDURE:

For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB. Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned.

CSUMB is not a sponsoring agency for staff or management positions.

Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at (831) 582-3389 or emailing humanresources@csumb.edu. All employees must be eligible for employment in the U.S.

GENERAL INFORMATION:

CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/.

CSUMB is a smoke and tobacco-free campus.

EQUAL OPPORTUNITY EMPLOYER:

CSUMB is an Equal Opportunity employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability.