Department Administrative Assistant
(Administrative Support Coordinator I)

Compensation and Benefits

Anticipated Hiring Salary: $3,865.00 per month 

Full CSU Classification Salary Range: $3,864.00 - $6,072.00 per month

• This is a full-time (equivalent to 40 hours per week), probationary, non-exempt position. 

The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.

Job Summary

Under the general supervision of the Department Chairs for Criminology and Geography and City & Regional Planning, the individual will provide administrative and clerical support for both departments. With similar responsibilities in both departments, the successful individual will provide support for both departments, with time split between both departments at approximately 50%. The successful individual will assist the chairs and faculty to ensure that all University and College requirements and deadlines are accurately and promptly met. This position requires considerable discretion and judgment in order to effectively coordinate and support all functions related to delivery of essential department programs, academic and options certificates and services. This individual will serve as the office coordinator.

Key Qualifications

• Knowledge of office methods, procedures, and standard practices, including principles of customer service.
• Thorough knowledge of English grammar, spelling and punctuation, and be able to clearly communicate orally and in writing.
• Working knowledge of budget policies and procedures.
• Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages.

Skill/Ability to:

• Work with frequent interruptions while organizing and prioritizing multiple assignments.
• Accept on-going changes (operational/personnel) adjust priorities and be responsive to short notice requests and deadlines.
• Independently interpret and apply a wide variety of policies and procedures where specific guidelines my not exist.
• Maintain effective working relationships with faculty, students, and staff from diverse ethnic, cultural, and socio-economic backgrounds and the ability to maintain a flexible collaborative manner.
• Draft and compose correspondence and standard reports.
• Perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections.
• Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to campus wide programs.
• Exceptional organizational and time management skills with attention to detail and data accuracy.
• Ability to create and maintain program records and provide data for review.
• Maintain files and records.

To view the full list of qualifications and job responsibilities, please click the Position Description button above.

Education and Experience

• High school diploma or GED equivalent, and three years of progressively responsible general office experience which includes full functional knowledge of and skill in standard administrative office procedures, practices and equipment; as well as the ability to understand and operate in a variety of organizational structures. 

Deadline & Application Instructions

Applications received by February 21, 2025 will be given full consideration by the search committee.

• Applications received after that date will be forwarded at the request of the Hiring Manager and/or search committee.

Please click “Apply Now” to complete the employment application for California State University, Fresno. Interested applicants must complete the application and attach the following: 1) their most recent resumé/vitae, 2) a cover letter that addresses their specific qualifications and interest, and 3) contact information for three professional references.

Fresno State

California State University, Fresno is one of 23 campuses in the California State University System. The University's mission is to boldly educate and empower students for success through our values of Discovery, Diversity and Distinction. The current student population is more than 25,000, including a large percentage of students with diverse and culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state, nation, and across the globe.

Metropolitan Fresno, with a multi-ethnic population of over 527,000, is located in the heart of the San Joaquin Valley. The campus is within driving distance of Yosemite, Kings Canyon and Sequoia National Parks, San Francisco, Los Angeles, the Monterey Peninsula, beaches, sailing, lakes, and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce.

Equal Employment Opportunity Information

California State University, Fresno is committed to maintaining and implementing employment policies and procedures in compliance with applicable state and federal equal employment opportunity laws and regulations. Executive Orders 1096 and 1097 prohibit discrimination, harassment, and retaliation on the basis of a protected status: race, color, religion, national origin, ancestry, age, sex (including gender identity), sexual orientation, marital status, pregnancy, mental disability, physical disability, medical condition and covered veteran status. Fresno State's commitment to diversity informs our efforts in recruitment, hiring, and retention. We are proud to be an affirmative action and equal opportunity employer.

COVID19 Vaccination Policy

Per the CSU COVID-19 Vaccination Policy, it is strongly recommended that all employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications.  Questions may be sent to hr@csufresno.edu.

Supplemental Information

Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with California State University, Fresno. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Fresno State has identified as sensitive.

The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be a "designated position" under the California State University's Conflict of Interest Code. This will require the filing of a Statement of Economic Interest on an annual basis and the completion of training within six (6) months of assuming office and every two (2) years thereafter.

Fresno State is a tobacco-free, smoke-free and vapor-free campus.

Fresno State is not a sponsoring agency for staff or management positions. (e.g. H1-B Visas)