Job Title

Assistant to the Dean, College of Education

Classification

Administrative Analyst/Specialist - Exempt I

AutoReqId

545687

Department

Dean’s Office, College of Education

Division

College of Education

Salary Range

Classification Range $4,598 - $8,318 per month

(Hiring range depending on qualifications, not anticipated to exceed $4,598 - $5,528 per month)

Appointment Type

Ongoing

Time Base

Full Time

Work Schedule

Monday – Friday, 8:00 AM – 5:00 PM

Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)

About CSUF

Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program.

Job Summary

It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish.  

About the Position: 

The College of Education is home to more than 1200 credential and graduate students. The College of Education’s work focuses on closing the opportunity gap. The College’s impact is notable given the fact that we credential the largest number of teachers of any public institution in the state of California and have the largest Ed.D. program in the CSU system. We seek an exceptional individual to join our team as the Assistant to the Dean, College of Education (Administrative Analyst/Specialist - Exempt I). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness.

Reporting to the Dean, the Assistant offers high-level administrative, strategic, analytical, operational and programmatic support to the College of Education leadership team and staff, including the Dean, the Dean's Office, college-based centers and institutes, the Centers' five departments, and three interdisciplinary programs. This role also provides high-level strategic support to various signature programs within these units, which are funded by both internal and external sources. Serves as the primary liaison between the Dean and internal administrative personnel, faculty, staff, as well as external stakeholders, maintaining professionalism and sensitivity. Analyzes and interprets university policies and provides analysis and interpretation to college and department personnel to execute responsibilities effectively and within policies. Conducts research and analysis for presentations, reports and communication to internal and external stakeholders and partners on the mission and goals of the college. Oversees office operations, including creating, assessing and evaluating internal processes to improve efficiency. Provides strategic support to align program and department programs, communications and events with the college and university’s mission, values and goals. Initiates and independently plans, organizes, coordinates and executes college events, including securing venues, working with vendors and stakeholders, and coordinating the support work of other office personnel. Oversee all college social media accounts including Facebook, Instagram, X and LinkedIn. Other duties as assigned.

Diversity Statement

All College of Education students leave with a perspective that recognizes, acknowledges, and respects the knowledge and strengths all students bring from their communities (e.g., cultural, ethnic, disability, and linguistic). This perspective is known as Just Equitable and Inclusive Education (JEIE) and is evident in all our programs. College of Education students use this perspective to make community-based assets an integral component of curricular and pedagogical development. In this way, our graduates learn to value and draw upon students’ backgrounds not only to support them in developing skills leading to success in the broader society, but also as a mechanism to transform our communities. We believe that all faculty and staff who work for the college must share these same commitments.

Click here http: https://ed.fullerton.edu/jeie/ to learn more about Just, Equitable and Inclusive Education (JEIE).

It is required that you provide a JEIE statement that demonstrates your commitment to Just, Equitable and Inclusive Education. Your application will be considered incomplete without this requirement. Please be sure to address the following:

• What diversity means to you.

• A description of your experiences with a diverse range of students/people.

• A description of how issues of diversity have impacted you personally or professionally.

Essential Qualifications

Bachelor’s degree from an accredited four-year college or university and/or the equivalent training and administrative work experience involving the study, analysis, evaluation, development or improvement of administrative policies, procedures, practices or programs plus two years of related experience.

Working knowledge of and the ability to apply standard theories, principles, practices, and techniques applicable to the program or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Ability to take initiative and plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved.  Skilled in research, development, and evaluation of policies and programs. Ability to collect, evaluate, and interpret data to develop sound conclusions and make appropriate recommendations. Expertise investigating and analyzing problems with broad administrative impact and implications. Ability to anticipate problems and address them proactively. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. Ability to train others on new skills and procedures and provide lead work direction.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position.  

Preferred Qualifications

Successful experience as an Administrative Support Coordinator and/or Administrative Analyst in the CSU system. Extensive experience in evaluating, developing, or enhancing CSU policies, procedures, or programs. Demonstrated experience leading an office that values belonging, mutual respect, attention to detail, and exceptional customer service. Excellent interpersonal skills with the ability to collaborate across units and divisions. Proven ability to manage multiple priorities with a customer-service orientation. Demonstrated effectiveness in working with administrators, faculty, staff, and students with a high degree of integrity. Experience in planning and coordinating events and meetings. Experience in coordinating communications and engagement with external partners, including alumni, donors, and academic and professional community members. Experience coordinating and/or managing budgets, travel, procurement, facilities, and scheduling. Experience working with student programs, including those funded by Instructional Related Activities (IRA) funds. Experience mentoring staff and student assistants.

License/Certifications

A valid California driver's license.

Special Working Conditions

Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator

Additional Information

California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with the requirement outlined in CSU Executive Order 1083, revised July 21, 2017.

Multiple positions may be hired from this recruitment based on the strength of the applicant pool.

If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position.

Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.

Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process.  

Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. 

California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas).

Hiring Preference

On-Campus CSUEU Employees