Type of Appointment: Full-Time, Management Personnel Plan (MPP II)

Anticipated Hiring Amount: Up to $120,000 Annually (Commensurate with qualifications and experience)

Work Hours: Monday – Friday 8:00 am-5:00 pm

Benefits Include: (15) Paid Holidays, up to (24) Paid Vacation Days, Comprehensive Health, Dental, and Vision Benefits, CalPERS Pension Plan, Read the CSU's Comprehensive Benefits Package 

Recruitment Closing Date: February 19th 2025

THE DEPARTMENT:

The primary function of the Procurement Services Department is to purchase goods and services through collaborative approaches, by leveraging spend and managing suppliers to optimize costs, improve supplier performance, and lowering risk for University requirements. This includes ensuring that the University complies with all contract rules and laws, as established by the government, including State of California and the Chancellor's Office.

DUTIES AND RESPONSIBILITIES:

• Procurement Operations Manages complex daily operations involving procurements, contracts, construction contracting, bidding, Invitation for Bid (IFB), Request for Proposals (RFP), specification review, spend analysis, policy compliance, insurance, bond review, and annual reporting. Assists the Director with developing, implementing, and monitoring new and/or revised policies and procedures to ensure compliance with federal and state laws as well as CSU policies and guidelines. Reviews and recommends improved business processes with the Director to effectively manage the Procurement Office. Assists management on particularly sensitive procurement and contracts issues. Responsible for maintaining and updating the Procurement and Contracts website and forms. Assists with PeopleSoft administration as needed.
• Leadership Responsible for the effective leadership and management of Procurement Office staff. Responsible for making recommendations to the Director with regards to staff issues, hiring, organizational structure, and staff assignments. Provides guidance and direction to staff on routine and complex procurement and contract issues. Communicates the strategic direction of the office to team members and external departments. Ensure employees are appropriately tasked, classified, compensated, and evaluated based on their roles within the unit. Provide for staff development and opportunities for participation in process improvement activities.
• Communications and Training Facilitates communications between staff and the campus community to ensure that the Procurement Office is consistently providing resources, such as training, web forms, manuals, flow charts, and process guidelines to meet the needs of the campus. As an alternate to the Director, the Manager represents the department on various committees both university and system-wide pertaining to issues to do with these functions. Assists Director with responses to internal and external audits related to university expenditures and recommends corrective actions as necessary.
• Data Analysis and Reporting Develop metrics to measure effectiveness of department operations. Develop reporting mechanisms and procedures and recommend improvements where necessary. Generate a variety of reports for analysis of data and/or distribution to management; receives and analyzes various reports and acts upon the data as appropriate.

QUALIFICATIONS:

• Bachelor's Degree -  or equivalent with a major in Marketing, Business Administration, Finance, Public Administration, or closely related field.
• DL NUMBER - Driver License, Valid and in State
• Equivalent to three to five years of progressive experience in a procurement or contracting operation in a major segment of a business function with responsibility for interpreting and ensuring compliance with state codes and statutes, regulations, and public policies.
• Applicant must be highly knowledgeable in the Procurement and Contracting profession within a public or private institution. Knowledge utilized includes accounting policies and practices, office methods and procedures, statistical and arithmetic presentation of data, uses of computers in the procurement and contracting functions, and principles of business management. Working knowledge of an educational procurement and contract department, its business law requirements, rules, public code, and regulations is also utilized.
• Ability to apply procurement and contracting principles to the analysis of complex contracting issues; utilize problem-solving techniques including solutions to complex procurement and contracts problems and concerns; understand and apply applicable public and education code, rules, regulations, policies, and procedures, make sound decisions and recommendations regarding accounting activities; lead and direct the work of others; communicate effectively in writing and orally; establish and maintain effective working relationships with others, experience and proven ability in providing customer service to a wide range of constituents across an organization. Working knowledge of and ability to apply and train staff in generally accepted procurement and contracting principles and procedures, state law, and record-keeping techniques.
• General knowledge of personnel management techniques and demonstrated supervisory skills and abilities. Must have strong communication skills, both written and verbal. General knowledge of personnel management techniques and supervisory skills and abilities.

PREFERRED QUALIFICATIONS:

• A master's degree in business, public administration, or related field.
• Certified Purchasing Manager (CPM), Certified Public Purchasing Officer (CPPO), or Professional Procurement Certification is also preferred.
• California State University, higher education, or government contracting experience.
• Experience with automated financial systems involving an integrated relational database; PeopleSoft applications preferred.
• Experience in the administration of support services areas in higher education.
• Experience in a public organization with a diverse employee population in a collective bargaining environment.
• Additional Preferred Knowledge, Skills, and Abilities: Construction Contracting Experience Process Improvement: Lean Methods

Equity, Diversity, and Inclusion

At Cal Poly Pomona, we are committed to the urgent and ongoing work of creating and sustaining an inclusive campus where all students, faculty, and staff are welcomed, respected and can flourish to achieve their dreams of success.

We believe diversity strengthens community. Cal Poly Pomona proudly holds designations as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI). In 2022, the campus launched the Black Thriving Initiative recognizing that Cal Poly Pomona’s future as a university must be linked to the success of its Black community.

More information about our campus initiatives can be found on the Office of Inclusive Excellence’s website.

Out of State Work

The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information, go to the California State University Out-of-State Employment Policy.

Background Check

Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to the California State University Background Check Policy.


Employment Eligibility Verification

Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information, go the I-9 Acceptable Documents website.

Conflict of Interest

This position is a “designated position” in the California State University’s Conflict of Interest Code. The successful candidate accepting this position is required to file financial interest disclosure forms subject to state regulations. For more information, go to the Conflict of Interest policy.

Outside Employment Disclosure

Executive and Management Plan Personnel employees must disclose all current outside employment at the time of hire as a precondition of hire and at the following times after hire: annually in July, within 30 days of accepting outside employment, and upon their manager’s request. For more information, go to the Outside Employment Disclosure policy.

Child Abuse/Neglect Reporting Act (CANRA)

The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Read more at the California Child Abuse and Neglect Reporting Act policy.

Security & Fire Safety

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona’s Annual Security Report and Annual Fire Safety Report are available for viewing at the Cal Poly Pomona’s Annual Security Report and Cal Poly Pomona’s Annual Fire Safety Report.

Pay Transparency Nondiscrimination

As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster.

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu. For more information, go to Employment Notices.

Equal Employment Opportunity

Cal Poly Pomona is an Equal Opportunity Employer, committed to promoting an inclusive and diverse workforce. The university subscribes to all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and veteran or military status. We engage the talents of all qualified workers, regardless of their background. More information is available at Equal Employment Opportunity statement.

Other Notices

For other important employment notices, we invite you to visit Cal Poly Pomona’s Employment Notices web page.