Salary and BenefitsPLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,453.00 per month to $5,500.00 per month.

Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver.

For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package.

This position may be eligible to participate in the Cal State East Bay hybrid telecommute program subject to management approval. 

Classification

Accountant I

About Cal State East Bay

Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability.

About the Position 

The Financial Services department includes General Accounting, Accounts Payable, Student Financial & Cashier Services, Bay Card/University Club Services, Accounts Receivable, and Procurement & Support Services. This role is an Accountant I within the University Accounting unit.

Reporting to the General Accounting Manager, this position primarily works within the Accounting & Fiscal Services General Accounting unit but may work in other Fiscal Services areas, including Accounts Payable, Auxiliary Organizations, and additional areas. The Accountant I job duties include but are not limited to: collecting, processing and analyzing accounting transactional data; working with both month-end and year-end processes; and coordinating with the completion of various auditor requests. In addition, this position assists in monitoring sponsored program financial activity and administration of Foundation funds.

Responsibilities

Assure the proper recording and documentation of financial transactions and contribute to audit process:

• Run monthly processes.
• Prepare recurring and adjusting journal entries.
• Prepare assigned annual legal entries and GAAP entries.
• Processes expenditure transfers.
• Prepare fluctuation analysis and audit sample selections.
• Prepare general ledger account reconciliations (i.e. endowment/current use gifts).
• Prepare and update lead sheets and other supporting schedules.
• Prepare clear, concise, referenced work papers that support the assigned work.
• Review automated allocation entries for accuracy, completeness and appropriateness.
• Review funds and accounts for abnormal balances, accuracy, completeness and appropriateness.
• Verify that the chart field string is correct and appropriate when processing all transactions.
• Verify delegation of authority when processing transactions.
• Enter assets in PeopleSoft Asset Management module and reconcile.

Prepare, analyze, and interpret financial reports, statements, and records:

• Conduct extensive financial data compilation, querying and drilling on large volumes of financial data; and use integrated financial systems and/or other types of records management systems.
• Run reports, public queries and review for abnormal balances, accuracy, completeness and appropriateness and report results.
• Reconcile reports and financial data with financial statements on file.
• Correct and reconcile account balances to external data.
• Prepare routine financial reports and statements.

Examine documents for conformance to established policies and procedures and Generally Accepted Accounting Principles (GAAP); compliance:

• Examine financial documents for completeness, accuracy, and conformance with established policies and procedures and general accounting standards.
• Provide input to the documentation and maintenance of business processes, standards and procedures.
• Prepare and maintain clear, concise, business process guides that explain how to perform the work assigned.
• Be knowledgeable of University and Auxiliaries policies and procedures and keep current on changes and new policies and procedures related to Accounting.
• Apply the University and Auxiliaries policies and procedures when performing tasks.
• Document and maintain business processes, standards and procedures, trust fund agreements.

Identify actual or potential problems and recommend corrective action:

• Compute and estimate the effect of proposed changes on operating programs or accounting operations.
• Resolve problems associated with incorrect entries, deviations from established procedures, and other inconsistencies with accounting principles.
• Immediately report noncompliance with the University accounting practices and procedures.

Other Duties as Assigned:

• Provide initial troubleshooting of financial systems problems and participate in the design and installation of financial systems upgrades and required testing and verification of results.
• May be assigned responsibility for providing training, guidance, and assistance to other employees and may provide work direction to other professional and/or technical staff.
• Other duties as assigned that are appropriate for the Accountant I classification.

Minimum Qualifications

Experience:

• Equivalent to two (2) years of professional level of accounting experience.

Education:

• Equivalent to a Bachelor’s degree with a major in accounting, business administration, finance or a closely related field  OR a combination of education and experience which provides the required knowledge and abilities.

Knowledge, Skills and Abilities:

• General knowledge of Generally Accepted Accounting Principles (GAAP).
• Knowledge of office methods and procedures.
• Knowledge of statistical and mathematical presentation of data.
• Advanced proficiency with current word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems. 
• Ability to interpret and follow instructions and policy guidelines.
• Ability to analyze financial and statistical data and draw conclusions.
• Ability to utilize problem solving techniques.
• Ability to establish and maintain effective working relationships with others.
• communicate effectively with others inside and outside the unit, including conveying technical information to non-Accountants.

Preferred Skills and Knowledge

• A Bachelor's degree in Accounting.
• Experience with ORACLE Peoplesoft Finance Application.
• Advanced skill level in Excel.
• Experience in general ledger reconciliation.
• Strong customer service skills.

Condition(s) of Employment

Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment.  Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position.

All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department.

EEO Statement

As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body.

Other Information

All California State University campuses, including Cal State East Bay, are smoke and tobacco-free.  For more information, please visit our website here.

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. 

Sponsorship

Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer.

Mandated Reporter

The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment.