Job Summary

Reporting to the Associate Director of Resources & Operations of Moss Landing Marine Labs, the Environmental Health and Safety Officer is responsible for planning, implementing, and conducting an overall safety program for the Moss Landing Marine Laboratories (MLML). The incumbent performs professional work in the field of chemical, biological, and radiation safety as well as occupational health in connection with health hazards, laboratory and workplace safety to include proper usage of lab and classroom spaces. Implements the SJSU Injury and Illness Prevention Program (IIPP), the Chemical Hygiene Plan (CHP), and advises leadership on any revision needed to conform to the latest State and Federal regulations or changes to site conditions and/or operations. Acts as lead resource regarding safety at MLML. Ensures compliance with CSU emergency response systems, proper use of chemicals, biologicals, lab equipment, and hazardous waste. Responsible for communicating protocols for chemical use, biological use, storage and disposal to the MLML community of faculty, students, staff and researchers. Responsible for overseeing county inspections, including hazardous materials and fire safety, and liaison to the College of Science Safety Team and SJSU Environmental Health and Safety (EHS). Distributes training materials and ensures that training has occurred and is documented; acts as lead resource for coordinating and providing all required and recommended safety and awareness training and EHS software application support for faculty, staff, and students, assisting supervisors with training and documentation. Supports MLML faculty in maintenance of the specimen and sample archives.

Key Responsibilities

• Conducting lab and shop safety inspections, maintenance of hazard reports/correction records
• Coordinate with Associate Director of Resources & Operations, Executive Director, Facilities Supervisor, Diving Safety Officer, Marine Operations Manager, IT staff, the Director of EHS, and the College of Science (CoS) leadership on the resolution of safety issues
• Collaborate with IT and SJSU Emergency Management personnel to identify appropriate applications for collecting, validating, and maintaining inventory and updated means of communications with MLML personnel and affiliates for emergency communications and management
• Ensure chemical inventories are updated and reconciled annually
• Ensure chemicals are stored, labeled and used appropriately, assist Principal Investigators (PIs) in development of chemical standard operating procedures (SOPs) and work to ensure users are trained on those SOPs
• Act as lead resource to PIs by providing guidance and support on ensuring appropriate PPE, spill kits, and other safety equipment and supplies are identified
• Identify safety supplies and equipment needs for academic purposes to procure and provision to teaching faculty including, for example, disposable lab coats, nitrile gloves, and eye protection in collaboration with MLML Faculty and Resource Analyst
• Provide safety, use, and best practice training for shared equipment including, for example, autoclaves, x ray equipment, microscopes
• Coordinate or complete, where possible, ongoing maintenance of instructional and other shared scientific/research equipment

Knowledge, Skills & Abilities

• Ability to communicate with constituents in a professional and respectful manner
• Ability to influence and communicate effectively with Supervisors and Associates
• Ability to work effectively and efficiently under pressure while managing competing demands and tight deadlines
• Knowledge of local, state and federal regulatory agencies and requirements
• Ability to create and deliver engaging training materials to a large audience
• Ability to deliver messaging in a way that is comprehensible to its intended audience
• Ability to research and analyze data from a variety of sources and generate reports including skill in identifying, investigating, analyzing and recommending solutions to problems or challenges
• Ability to understand and analyze complex problems from a future-oriented and broad interactive perspective and readily develop proactive and sustainable solutions
• Ability to independently research, interpret, develop, communicate and implement regulations, codes, policies, procedures, guidelines and precedents for assigned projects and initiatives
• Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies/procedures
• Ability to discern what should be confidential and to maintain confidentiality
• Ability to train others and provide lead work direction
• Ability to make independent decisions and exercise sound judgment
• Fluent in the use of standard computer and web-based applications such as the Microsoft Office Suite and the Google Suite
• Ability to demonstrate, through personal example, a caring, collaborative and open culture and environment which values the individual, teamwork, ethical conduct, exemplary customer service and quality results
• Ability to communicate effectively and work harmoniously with a diverse group of individuals at all levels within the campus. Work often involves front line contacts with a variety of individuals requiring active analysis, problem solving and effective interpersonal skills
• Ability to establish and maintain effective working relationships and serve as a primary contact and subject matter expert for other departments and individuals across the campus and with outside agencies
• Ability to effectively interpret, organize and present information, ideas and concepts in written or presentation format and use consultative, collaborative and facilitation skills to obtain decisions required to move forward toward implementation
• Ability to independently recognize and accommodate changing priorities; meet deadlines/goals; and complete routine tasks despite intermittent interruptions. This includes managing multiple tasks and working proactively to avoid crisis and backlog.
• Ability to operationalize sustainability concepts into all aspects of performing job duties
• Thorough knowledge of the theory and practice of chemicals and chemical safety and protection

Required Qualifications

• A Bachelor's degree and/or equivalent training
• Four (4) years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs

Preferred Qualifications

• Master’s Degree in Science or Engineering and/or a Bachelor’s degree from a four year college/university in Environmental Science, Industrial Hygiene, Occupational Health & Safety, Public Health, Industrial or Chemical Engineering
• Previous work experience in an environmental health and safety program at a major university
• Equivalent to at least Three (3) years of full-time, progressively responsible experience in administering and developing environmental health and safety programs 

Compensation

Classification: Administrative Analyst/Specialist – Exempt II
Anticipated Hiring Range: $6,570/month - $8,820/month
CSU Salary Range: $5,537/month - $10,014/month

San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary.

Application Procedure

Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:

• Resume
• Letter of Interest

All applicants must apply within the specified application period: December 3, 2024 through December 17, 2024. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.

Contact Information

University Personnel
jobs@sjsu.edu
408-924-2252

CSU Vaccination Policy

The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu.

Additional Information

Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.

The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.

SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS)

All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity.

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: 

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu.

Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf. The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu.

Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director.

Equal Employment Statement

San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus).