Temporary Accounts Payable Lead

(Administrative Analyst/Specialist - Exempt I)

Compensation and Benefits

Anticipated Hiring Salary Range: $4,600 - $5,000 per month

Full CSU Classification Salary Range: $4,598 - $8,318 per month

• This full-time (equivalent to 40 hours per week) position is temporary and expected to end on or before December 31, 2025. Extension of this assignment is contingent upon sufficient additional funding and satisfactory performance.

The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.

Job Summary

This position reports directly to the Accounting Manager and is a member of Accounting Services. Accounting Services is under the Division of Administration and Finance which reports to the Vice President of Administration and Chief Financial Officer.

Under the general supervision of the Accounting Manager, the Accounts Payable Lead is responsible for providing direction and leadwork oversight to the Accounts Payable and Accounts Receivable unit. The Accounts Payable Lead will plan, coordinate, and monitor Accounts Payable and Receivable activities to maintain an appropriate level of service for daily AP and AR operations with adherence to GAAP standards.

This position works independently with minimal supervision, performs highly complex and challenging accounts payable work that requires broad understanding of accounts payable practices, policies, guidelines, as well as state and university regulations. The Accounts Payable Lead will use their accounts payable expertise to provide expert advice and guidance on the appropriate processes and procedures to resolve unique issues. This position serves as a key member of process improvement initiatives and will be responsible for revising or creating new procedures. The Accounts Payable Lead will be well-versed in all front and back-office roles and duties, with the ability to provide backup support as needed. This position will support the Accounting Manager in general oversight, advisement, training, and coaching of accounts payable technicians. This position will provide overflow support for technical projects and initiatives.

Key Qualifications

• Comprehensive knowledge of financial record-keeping, mathematical and general office methods, procedures, and practices.
• Knowledge of Generally Accepted Accounting Principles (GAAP).
• Comprehensive knowledge and proficiency in the use of Microsoft Word, Excel, PC internet and email.
• Knowledge and adherence to all relevant regulations and policies and procedures.
• General knowledge of the principles of lead work direction and organizing workflow, establishing priorities and promoting teamwork to optimize effectiveness.
  • Skill/Ability to:
    • Perform critical thinking analysis to diagnose and resolve problems.
    • Effectively organize and manage multiple tasks in a fast-paced team-oriented environment.
    • Review financial documents for accuracy, completeness, validity, and adherence to standards.
    • Communicate clearly and concisely, both orally and in writing, and prepare written documents and correspondence.
    • Apply problem solving techniques; research, interpret and apply written rules, regulations, accounting procedures and practices to the analysis of basic accounting problems.
    • Provide customer service, support and serve as a resource to staff, faculty and external agencies in responding to inquiries and providing information.
    • Computer skills to appropriately troubleshoot and use financial systems and relevant software applications
    • Provide lead work direction and training to other accounts payable staff.
    • Establish and maintain cooperative working relationships and promote a positive, service oriented collegial work environment.
    • Interpersonal, and communication skills, including ability to work effectively with people of diverse backgrounds and ability to collaborate across organizational lines.

To view the full list of qualifications and job responsibilities, please click the Position Description button above.

Education and Experience

• Equivalent to a bachelor’s degree in business administration, accounting, or related field.
• Four years of accounts payable and analytics experience in a high-volume accounts payable department, using integrated financial package or suite.
• Or a combination of experience and education which has provided the above knowledge and abilities which at minimum includes equivalent to eight years of complex accounts payable experience or closely related financial record-keeping experience.
• Experience providing leadwork oversight over staff.
• • Preferred Qualifications:
    • 5+ years of lead or supervisory experience.
    • 10+ years of complex accounting experience.
    • Experience using PeopleSoft in a government or university environment.

Department Summary

Accounting Services is dedicated to facilitating the primary mission of the University by seeking the most cost-effective methods of delivering services while continuing to implement improvement of services to students, employees and all other customers. 

Deadline & Application Instructions

Applications received by December 8, 2024 will be given full consideration by the search committee.

• Applications received after that date will be forwarded at the request of the Hiring Manager and/or search committee.

Please click “Apply Now” to complete the employment application for California State University, Fresno. Interested applicants must complete the application and attach the following: 1) their most recent resumé/vitae, 2) a cover letter that addresses their specific qualifications and interest, and 3) contact information for three professional references.

Fresno State

California State University, Fresno is one of 23 campuses in the California State University System. The University's mission is to boldly educate and empower students for success through our values of Discovery, Diversity and Distinction. The current student population is more than 25,000, including a large percentage of students with diverse and culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state, nation, and across the globe.

Metropolitan Fresno, with a multi-ethnic population of over 527,000, is located in the heart of the San Joaquin Valley. The campus is within driving distance of Yosemite, Kings Canyon and Sequoia National Parks, San Francisco, Los Angeles, the Monterey Peninsula, beaches, sailing, lakes, and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce.

Equal Employment Opportunity Information

California State University, Fresno is committed to maintaining and implementing employment policies and procedures in compliance with applicable state and federal equal employment opportunity laws and regulations. Executive Orders 1096 and 1097 prohibit discrimination, harassment, and retaliation on the basis of a protected status: race, color, religion, national origin, ancestry, age, sex (including gender identity), sexual orientation, marital status, pregnancy, mental disability, physical disability, medical condition and covered veteran status. Fresno State's commitment to diversity informs our efforts in recruitment, hiring, and retention. We are proud to be an affirmative action and equal opportunity employer.

COVID19 Vaccination Policy

Per the CSU COVID-19 Vaccination Policy, it is strongly recommended that all employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications.  Questions may be sent to hr@csufresno.edu.

Supplemental Information

Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with California State University, Fresno. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Fresno State has identified as sensitive.

The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be a "designated position" under the California State University's Conflict of Interest Code. This will require the filing of a Statement of Economic Interest on an annual basis and the completion of training within six (6) months of assuming office and every two (2) years thereafter.

Fresno State is a tobacco-free, smoke-free and vapor-free campus.

Fresno State is not a sponsoring agency for staff or management positions. (e.g. H1-B Visas)