Working Title: Administrative Support Coordinator

Classification Title: Administrative Support Coordinator II

Posting Details 

Priority Application Date (Open until filled): Tuesday, May 26, 2026 @ 11:55pm PT

Hiring Preference

Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.

Position Summary

Under the direct supervision of the Assistant Vice President for Campus Life/Senior Director for Student Organizations & Leadership, the Administrative Support Coordinator is primarily responsible for providing general office, clerical, and administrative support for students, faculty, and/or staff. Assignments and projects often involve interaction and coordinating with other work groups to gather routine information and/or solve problems.

The incumbent is responsible for a full range of work activities including the processing of mail, maintaining files and records, scheduling and arranging appointments, providing budget support, processing documents and records, gathering data, preparing standard reports, and interacting with and solving problems for work unit customers (including students) and staff. The incumbent provides administrative and budgetary support to the fundraising efforts of the department.

The incumbent works independently with general instructions to support the administrative functions of Student Organizations & Leadership and may provide coordination and/or lead work direction responsibilities.

Assignments involve the regular use of judgment and discretion and require the management of multiple work priorities.  The incumbent must interpret and apply policies and procedures and at times must address problems with practical, thorough and creative solutions.  Ingenuity may be necessary to adapt guidelines and procedures to meet new needs.

FLSA: Non-Exempt (eligible for overtime)

Anticipated Hiring Range: $4,367 per month (Step 1). Anticipated hiring rate is near or at the minimum of the classification salary range.

CSU Classification Salary Range: $4,367 per month (Step 1) - $6,362 per month (Step 20)

Best-in-class Benefits: Click here to learn more

CSU Total Compensation: Click here to learn more

Salary Grade/Range:  2

Recruitment Type: Regular (Probationary)

Time Base: Full-Time

Pay Plan: 12 months 

Work Hours: Monday - Friday 8:00 a.m. - 5:00 p.m. Summer Hours (May - August) will be 7:30am - 4:00pm with a 30 minute lunch. Work hours dependent on department needs.

Department Information 

Student Organizations & Leadership (SO&L) advocates for students and contributes to learning, development, and retention by providing opportunities for involvement, leadership, and empowerment through a wide variety of organizations and programs. These experiences nurture campus pride and student success to advance an inclusive and equitable community.

Please visit our website for additional information: https://www.csus.edu/student-life/student-organizations/

Minimum Qualifications 

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Required Qualifications 

1. Experience providing clerical and administrative support functions.  
2. Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist.
3. Thorough knowledge of office methods, procedures, and practices.
4. Ability to use general office equipment and a full range of office support technology and systems.
5. Excellent written and oral communication skills; effective listening skills; strong attention to detail and organizational skills.
6. Ability to perform standard business math, and make simple projections requiring some inference, including tracking and comparing data.
7. Work as the front-line contact with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills.
8. Demonstrated competence in effectively presenting information in writing.
9. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community.

Condition of Employment

• Ability to pass a background check

Preferred Qualifications

10. Knowledge of University system software (i.e., CFS, CHRS, CMS-SA, Finance Data Warehouse, PeopleAdmin)
11. Knowledge of student engagement platform (CampusGroups).
12. Experience maintaining, monitoring, and reconciling budgets.
13. Knowledge of governmental financial record-keeping methods.
14. Ability to learn, interpret independently, and apply a variety of complex policies and procedures. Able to identify deviations from applicable policies.
15. Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions.
16. Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions.

Documents Needed to Apply

• Resume
• Cover Letter

Failure to upload required documentation may result in disqualification.

About Sacramento State

Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State proudly serves as a Hispanic-Serving Institution (HSI), Asian American and Native American Pacific Islander-Serving Institution (AANAPISI), and is recognized by the California Legislative Assembly as a Black-Serving Institution. The university enrolls around 31,000 students from the Greater Sacramento Region, throughout California, across the nation, and around the world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission:

“As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success; teaching, research, scholarship and creative activity; justice, diversity, equity and inclusion; resource development and sustainability; dedicated community engagement, and wellness and safety.

As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued.  Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. 

To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.

Equal Employment Opportunity
California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.

It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html.

The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/support/csu-learn.html.

Jeanne Clery Campus Safety Act Notification: 

Pursuant to the Jeanne Clery Campus Safety Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . 

The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request by emailing the Clery Director at clery@csus.edu.

Under the Clery Act, this position may be designated as a Campus Security Authority (CSA) depending upon the role on campus and/or job duties. If this position is identified by the Director of Clery Compliance as a CSA position, you will be notified via email and will be assigned the appropriate training in CSU Learn.

Background Check Disclaimer

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.

Out of State Employment

Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Eligibility Verification

Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa).

Note to Applicants:

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.

Learn more about working at the California State University and the impact of our mission.