Salary and Benefits

PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,687.00 per month to $7,955.00 per month.

Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver.

For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package.

This position may be eligible to participate in the Cal State East Bay hybrid telecommute program subject to management approval. 

Classification

Confidential Administrative Support II

About Cal State East Bay

Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability.

About the Position

Please Note: Review of applications will begin on September 22, 2025.

This position provides support for the Faculty Affairs duties of the Associate Provost. Primarily working independently, this individual handles all retention, tenure and promotion processes for the 335 tenure and tenure track faculty at East Bay. In addition, the individual is responsible for all paperwork processes associated with the hire, evaluation and range elevation of the approximately 400 lecturers hired each semester. Other duties include: correspondence with faculty regarding participation in the FERP program; management of sabbatical/difference in pay/leave of absence requests by the faculty; letters and correspondence connected to Emeritus faculty; and preparation of correspondence for the Provost on matters such as market salary adjustments, promotion increases, and leaves.

The position assures that all Personnel Action Files maintained in Academic Affairs are as up-to-date and accurate as possible. May be responsible for responding to personnel audits, information requests, and other responses on other legal/union matters. Helps maintain storage and disposal of documents.

Other duties to include: assisting the Associate Provost with faculty honors ceremony, student honors ceremony, commencement program, and the answering of inquiries.

Responsibilities

• Assures all processes connected to tenure, promotion, retention, sabbaticals, FERP participation and emeritus status are accurate and timely.
• Assures that all processes connected to the hire, evaluation and range elevation of lecturers are accurate and timely.
• Assists in the preparation of scripts, programs and other materials required for Faculty Honors, Student Honors, Week of Recognition, and Commencement.
• Assures that are Personnel Action Files maintained in the Office of the Provost and in storage are complete and have the information required for retention under the CSU retention schedules.
• Answers inquiries regarding faculty processes, policies, calendars, and other matters.
• Trains individuals in the faculty contract policies and processes; works with selected individual to train administrative assistants in the colleges on contracts and other faculty affairs issues. Works on migrating academic affairs files to the newest version of CHRS.
• Creates lists of active faculty for the Senate. Tracks legislation passed by the Senate and its impact on academic affairs processes and calendars. May be required to produce list of those lecturers eligible for senate service.
• Assures that policies and calendars on the Academic Affairs website are current and accurate.

Required Qualifications

• Experience working in an academic department, college office, or academic office.
• Proficiency with MS Word, Excel, and PowerPoint and Google applications.
• Ability to maintain extremely accurate files that will withstand audit scrutiny at any time.
• Ability to work quickly and confidentially on matters that impact faculty retention, salaries, and other matters.
• Ability to work well with faculty and staff.
• Ability to answer inquiries promptly.
• Ability to train administrative support staff in the colleges and departments on procedures and individual(s) in the Office of Academic Affairs to create faculty contracts, track tenure and promotion and other faculty processes.
• Ability to keep the Senate Office and the Office of the Online Campus up-to-date on committee memberships, impact of new senate policies on faculty processes, and other matters.
• Ability to serve as a resource for the transition to the CHRS system.
• Must be resourceful, confidential and proactive; may be required to obtain information needed for grievances and other legal matters.
• Ability to serve as a resource person to the Office of University Communications and the President’s Office on matters connected to faculty (such as active status, correct spelling and pronunciation of names, current titles, and years of service).
• Must be able to write well and draft memos for signature by the Provost and the Associate Provost. 

Minimum Qualifications

• A Bachelor’s degree in a related field or an equivalent combination of directly related experience, education and training.
• Demonstrated proficiency and competence in performing work responsibilities relevant to this position.

Preferred Skills and Knowledge

• Familiarity with the California Faculty Associate (CFA/CSU CBA) contract.
• Knowledge of CSU East Bay Senate policies: especially Sabbaticals, FERP, post-tenure review, RTP, range elevation, lecturer evaluation and others.

Condition(s) of Employment

Satisfactory completion of a background check that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment.  Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position.

All background checks are conducted through the university's third party vendor, Accurate.

EEO Statement

As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body.

Other Information

All California State University campuses, including Cal State East Bay, are smoke and tobacco-free.  For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html

Sponsorship

Cal State East Bay is not a sponsoring agency for Staff or Management positions.

Mandated Reporter

The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment.