Working Title: Administrative Support Coordinator I
Classification Title: ASC I
Posting Details
Priority Application Deadline: Thursday, September 17th @ 11:55pm PST (Posting will remain open until filled)
Hiring Preference
Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.
Working independently under general supervision and with lead work direction, the Administrative Support Coordinator I provides ongoing office and instructional support coordination within the College of Arts & Letters. The incumbent provides various clerical and administrative coordination and support to Department Chairs, faculty, staff and students. Serving as a department resource and first-line point of contact for general inquiries, primary responsibilities include support and coordination for departmental operations, communications, student employees, events and travel. The incumbent serves as a cross-departmental resource to ensure continuity of administrative operations.
FLSA: Non-Exempt (Eligible for overtime compensation)
Anticipated Hiring Range: $4,047 per month (Step 1) - $4,211 per month (Step 3)
CSU Classification Salary Range: $4,047 per month (Step 1) - $5,896 per month (Step 20)
Salary step placement will be determined based on relevant qualifications and professional experience.
Best-in-class Benefits: Click here to learn more
CSU Total Compensation: Click here to learn more
Recruitment Type: Regular (Probationary)
Work Hours: Monday - Friday 8 a.m. - 5 p.m., Evening and weekend hours as needed.
Arts & Letters is a community where your voice, culture, and creativity shape everything we do. We bring together students from all walks of life to learn, create, and grow—side by side. Through shared stories, bold ideas, and deep collaboration, we build a space where everyone belongs and brilliance thrives. Here, your journey is honored, and your future is imagined with purpose.
Care is our foundation. Faculty and staff create a vibrant, inclusive community where students are supported, challenged, and inspired. Our faculty mentor with compassion and bring boundary-breaking research into the classroom. Our staff nurture belonging, sustain our operations, and ensure every student feels seen. Together, we cultivate connection, purpose, and possibility.
https://www.csus.edu/college/arts-letters/
Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.
These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.
1. Demonstrated ability to maintain a welcoming, respectful, and inclusive work environment with diverse faculty, students, staff, and community members.
2. Experience to be fully functional in all technical aspects of work assignments.
3. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures.
4. Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages.
5. Ability to coordinate front-line office support, communications, records, calendars, supplies, facilities requests, and routine administrative workflow.
6. Ability to independently organize work, handle multiple priorities, meet deadlines, maintain accurate records, and follow up on pending items.
7. Strong written and verbal communication skills and ability to prepare correspondence, forms, agendas, minutes, lists, spreadsheets, and reports.
8. Ability to maintain confidentiality and use judgment and discretion when handling sensitive information.
9. Working knowledge of budget policies and procedures.
10. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections.
11. Proficiency with standard office and campus systems, including Microsoft Office 365, Outlook, Excel, Teams, CMS/PeopleSoft, CFS, P2P/CSUBUY, Concur, CHRS, ASTRA, CourseLeaf, OnBase or similar document-routing systems, and department websites.
12. Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist.
13. Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature.
Conditions of Employment
- Satisfactory completion of the background check process.
14. Experience providing front-line administrative support in an academic department, college, school, or comparable higher education setting.
15. Experience supporting department communications, event logistics, routine purchasing/travel documentation, student assistant scheduling, academic records, and faculty/staff/student service.
Documents Needed to Apply
Resume and cover letter.
Failure to upload required documentation, may result in disqualification.
About Sacramento State
Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. T
The lush, 300-acre park-like campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the "Farm-to-Fork Capital," is one of the most ethnically diverse and livable cities in the country, with a population of half of a million.
Sacramento State proudly serves as a Hispanic-Serving Institution (HSI), Asian American and Native American Pacific Islander-Serving Institution (AANAPISI), and Black-Serving Institution (BSI). The university enrolls around 31,000 students from the Greater Sacramento Region, throughout California, across the nation, and around the world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission:
“As California's capital university, Sacramento State transforms lives by preparing all students to lead, serve, and succeed. We are committed to our designations as a Hispanic Serving Institution, an Asian American Native American Pacific Islander Serving Institution, and a Black Serving Institution, and to intentionally serving students reflective of these designations and all students who have been historically underserved in education.”
As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.
To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.
Equal Employment Opportunity
California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.
It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/people-climate/human-resources/benefits/reasonable-accomodation.html
The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/support/csu-learn.html.
Jeanne Clery Campus Safety Act Notification:
Pursuant to the Jeanne Clery Campus Safety Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery .
The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request by emailing the Clery Director at clery@csus.edu.
Under the Clery Act, this position may be designated as a Campus Security Authority (CSA) depending upon the role on campus and/or job duties. If this position is identified by the Director of Clery Compliance as a CSA position, you will be notified via email and will be assigned the appropriate training in CSU Learn.
Education Code 89521 Requirements
Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.
Background Check Disclaimer
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.
Out of State Employment
Sacramento State, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.
As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.
Eligibility Verification
Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa).
Note to Applicants:
Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.