Chancellor's Office Statement

Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Administrative Analyst, Energy, Sustainability and Transportation. The CSU Chancellor's Office is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year.

Salary

The anticipated salary hiring range is up to $64,560 per year, commensurate with qualifications and experience.

Work Arrangements

This position is located in Sacramento, CA.

Flexibility to telecommute two days a week, with three days on-site at the main headquarters in Sacramento, California.

Premium Benefits

Comprehensive Health, Dental, and Vision Benefits

15 paid holidays a year

Tuition waiver education program (also applies to eligible family members)

Membership in the California Public Employees Retirement System (PERS)

More details here: Comprehensive Benefits Package

Classification

Administrative Analyst/Specialist – Exempt I

Compensation Notice

CSU Classification Salary Range: $63,288 - $92,208 per year (Step 1 - Step 20); Step placement will be determined based on relevant qualifications and professional experience. Step placement upon appointment is not expected to exceed Step 2 ($64,560 per year). Future increases, including step advancement, are subject to contract negotiations.

Position Information

The California State University, Office of the Chancellor, is seeking an Administrative Analyst, Energy, Sustainability and Transportation to independently administrator and analyze operational, financial, and programmatic activities for the Energy Sustainability and Transportation unit. The position performs administrative and analytical work related to program coordination, compliance, budget analysis, reporting, and systems development in support of unit and CSU systemwide objectives.

Responsibilities

Under the general direction of the Chief of Energy, Sustainability and Transportation, the Administrative Analyst, Energy, Sustainability and Transportation will perform duties as outlined below:

-Prioritizes and performs routine clerical tasks including file management, travel arrangements and reimbursements, scheduling of meetings, and attendance independently.

-Performs financial and budget analysis for the EST unit, including monitoring operating budgets, trust funds, purchase orders, and expenditures; prepare recurring and ad hoc reports to support planning and decision-making. Administrative duties include responding to daily inquiries via phone from campus professional and support staff, internal constituents, preparing memos, letters, drafts and correspondence as required.

-Assists campuses with STARS reporting questions and credit evaluation as needed.

-Assists campuses with MERs energy reporting, analyzes and verifies campus input for accuracy.

-Prepares final review Mechanical Review Board and affinity group meeting items, reports to the Legislature, and/or outside agencies.

-Drafts Public Works contract documentation, including support for technical scope development; prepare contract materials for managerial review and approval in accordance with CSU policies and regulatory requirements.

-Analyzes insurance documentation and vendor compliance requirements, serving as a liaison with internal departments and external entities to ensure adherence to CSU policies, contractual obligations, and regulatory standards.

-Performs varied or specialized administrative and analytical duties and/or service as a program administrator including utility usage and cost information, renewables and energy data, STARS reporting, facilities maintenance data, etc. Performs programmatic and analytical contributions to systemwide Shared Services sustainability programs, including contracted services provided to campuses, as assigned by and in collaboration with the Shared Services Manager, through evaluation of program requirements, review of campus deliverables, assessment of data quality and compliance with reporting standards, and provision of analytical guidance to advance program objectives. Prepares authorizations to proceed, quarterly reports, correspondence and other documents as related to Energy, Sustainability and Transportation Chancellor’s Office program.

-Maintains accountability for administrative systems and tools, including calendars for high-visibility meetings, reporting platforms, and workflow systems; evaluate system functionality and recommend enhancements to support operational effectiveness.

-Develops and manages strategic planning resources for goal, task and project tracking using Smartsheet or equivalent software.

-Produces reports from various databases (STARS database, Sustainability Database, Energy Information System, Energy Efficiency Partnership, and Capital Projects).

-Assists in the collating and distributing of presentation and training materials, and logistical coordination for any and all training held at the Chancellor’s Office or online.

-Provides logistical support and planning assistance for unit meetings and conferences.

-Oversees and maintains the department calendar for high visibility meetings and associations with distinctive attention to multi-level details.

-Coordinates with Chancellor’s Office Communications Department to maintain and update ES& T web information.

-Documents processes and procedures and maintain the administrative analyst desk manual to reflect current model practices.

-Provides assistance and back-up support to other units as needed.

-Provides functional oversight of student assistants where applicable.

Qualifications

This position requires:

-Bachelor's degree in life science, environmental science or related fields.

-A minimum of four years of progressive administrative experience and/or 2 years of analytical experience.

-Ability to establish and maintain cooperative working relationships.

-Ability to function well in high volume, deadline-driven environment.

-Thorough knowledge of English grammar, spelling and punctuation; thorough knowledge of office methods, procedures and practices.

-Proficient and accurate in basic math.

-Ability to coordinate many different clerical tasks, determine relative importance of each, set deadlines, prioritize and complete projects accordingly; ability to learn, independently interpret and apply a variety of academic and organizational policies and procedures; ability to identify appropriate applications of written policies and procedures; ability and interest to learn the operations of a department.

-Ability to apply judgment, discretion and initiative in performing clerical work in a variety of subjects, programs or projects; ability to draft and prepare clean, concise and accurate cover memoranda in final form and correspondence requiring selection of materials and references from a variety of sources; ability to check work for accuracy; ability to keep records and files; ability to screen mail, telephone calls and visitors.

-Knowledge of the AASHE STARS program and experience with credit analysis and platform interaction.

-Basic knowledge of energy and utility data principles.

-Experience creating and utilizing Smartsheet or similar tools for project tracking and program management.

-Proficient in Microsoft Office Suites: Word, Excel, PowerPoint.

Application Period

Priority consideration will be given to candidates who apply by July 2, 2026. Applications will be accepted until the job posting is removed.

How To Apply

Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application.

Equal Employment Opportunity

Consistent with California law and federal civil rights laws, the CSU provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070.

Title IX

Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix

E-Verify

This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA).

If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS).

COVID19 Vaccination Policy

Per the CSU COVID-19 Vaccination Policy, it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications.

CSU Out of State Employment Policy

California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Background

The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position.

Learn more about working at the California State University and the impact of our mission.