Job Summary

Reporting to the Director of Resources and Operations, the Community Events Specialist plans and supports curricular and community programming events for the College of Humanities and the Arts (COHA) and its academic units. This position plays a key role in collaborating with faculty, staff, and students to ensure consistent, high-quality event production that reflects the College’s mission, vision, and brand identity. Working closely with the Director of Public Programming, the Marketing Coordinator, and the Project Specialist, the Community Events Specialist develops, organizes, and executes a wide range of university and public events involving faculty, students, community leaders, and external partners. The role requires occasional evening and weekend work in support of scheduled events.

Key Responsibilities

• Plan, coordinate, and manage Artistic Excellence Programming Group (AEPG) and community outreach events for COHA and its departments
• Develop event timelines, track budgets, and coordinate staffing, logistics, and facility use
• Ensure compliance with university and Tower Foundation procurement, reimbursement, and risk management policies
• Collaborate with Marketing and Communications staff to design promotional materials and content for events
• Manage requisitions, payments, and reconciliations for event budgets
• Serve as the primary point of contact for event-related procurement questions and financial tracking
• Plan and execute a variety of college events, from small receptions to large-scale galas
• Hire, train, and supervise student assistants supporting event operations
• Maintain event calendars, directories, websites, and social media platforms to promote engagement
• Collect post-event feedback and prepare summary reports to evaluate event outcomes and return on investment

Knowledge, Skills & Abilities

• Ability to handle multiple work priorities, organize and plan work and projects
• Ability to perform accurately in a detail-oriented environment
• Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions
• Ability to maintain confidentiality and appropriately handle sensitive communications with employees and external agencies
• Ability to compose and appropriately format correspondence and reports
• General knowledge of standard office technology and systems, and software applications such as word processing, spreadsheet, and database management
• Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the department
• Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist
• Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area
• Strong oral and written communication skills
• Must possess excellent customer service and public relations skills

Required Qualifications

• A Bachelor's degree and/or equivalent training
• Administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs

Preferred Qualifications

• BA/BS related to disciples in Humanities & the Arts or business
• Four (4) years of related experience in office management, event management, project management and customer service
• Experience with computers, relational databases, and spreadsheets applications
• Experience in the supervision and training of staff and familiarity with university policies and department procedures

Compensation

Classification: Administrative Analyst/Specialist – Non Exempt
Anticipated Hiring Range: $32.44/hour - $35.82/month (Step 9 – Step 14)
CSU Salary Range: $27.69/hour - $40.34/hour (Step 1 – Step 20)

San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary.

Application Procedure

Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:

• Resume
• Letter of Interest

All applicants must apply within the specified application period: November 20, 2025 through December 7, 2025 This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.

Contact Information

University Personnel
jobs@sjsu.edu
408-924-2252

CSU Vaccination Policy

The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu.

Additional Information

Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.

The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.

SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS)

All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity.

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: 

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu.

Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf. The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu.

Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director.

Equal Employment Statement

San José State University is an equal opportunity employer. The university prohibits discrimination based on age, ancestry, caste, color, disability, ethnicity, gender, gender expression, gender identity, genetic information, marital status, medical condition, military status, nationality, race, religion, religious creed, sex, sexual orientation, sex stereotype, and veteran status. This policy applies to all San José State University students, faculty, and staff, as well as university programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Reasonable accommodation is made for applicants with disabilities who self-disclose. San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.