CAHSS Budget Analyst

College of Arts, Humanities, and Social Sciences Dean’s Office

Job #550049

Close Date: Sunday, August 24, 2025

(Internal Only)

 

 

At Cal Poly Humboldt, bold hearts and open minds shape the future.

Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world.

Cal Poly Humboldt is proud to have more than 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs — all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt.

Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field.

 

(Job #550049) Administrative Analyst/Specialist II - Exempt, CAHSS Budget Analyst, Salary Range: $5,537 - $10,014; Hiring Range: $5,537 - $5,814. This is a full-time, benefited, exempt, 12-month pay plan permanent position with a one-year probationary period in the College of Arts, Humanities, and Social Sciences Dean’s Office. This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits. Please note that this is an internal recruitment open only to active, stateside, Cal Poly Humboldt Employees.

 

Position Summary:

Working in conjunction with the Office of Academic Affairs budget team and under the general direction of the Dean, the College Budget Analyst for

the College of Arts, Humanities and Social Sciences (CAHSS) performs complex budget analysis, formulates strategic budgetary recommendations and procedural policy assessments, and offers guidance to the Dean and Associate Dean of the College, and Department Chairs.

 

Key Responsibilities:

80% Budgetary/Administrative Oversight

• Research, analyze, organize and coordinate all fiscal matters, whether strategic or operational, for the College In partnership with the Office of Academic Affairs.
• Serve as budget advisor to the Dean, fully accountable for the College's fiscal compliance, health, and Integrity.
• Provide fiscal leadership lo professional and administrative staff In the College's departmental cost centers.
• Serve on the Dean's leadership team, as a member of the college budget committee and represent the Dean and College In university financial working groups.
• Evaluate financial impact of personnel decisions, Service Salary Increases (SSls), Faculty Early Retirement Program (FERPs), sabbaticals, Difference in Pay (DIP) leaves, retirement and replacement backfills and make recommendations to the Dean.
• Review all appointment and payroll documents to determine accuracy and fiscal Impact on the College and Its departments.
• Assess the Impact of adding or canceling academic courses, majors and/or programs on the College's resources and recommend actions to meet the College's key objectives. Provides budgetary advice and analysis in the planning of course offerings In preparation for the next academic year.
• Work with University contracts and outside agencies to resolve all budget issues, ranging from routine to complex. Inform the dean of decisions made and/or suggest possible options or solutions to address complex Issues.
• Serve as liaison for the College, working with other university administrative and support offices and committees to research, analyze, evaluate, coordinate and process data. This includes the Office of Academic Affairs (OAA), University Budget Office (UBO), Procurement, College of Extended Education, Accounts Payable, Accounting, Payroll, Human Resources, Academic Personnel Services and others.
• Monitor budget and expenditures and reconcile projections with university general ledgers and payroll.
• Provide buyout calculations for grant applications and proposals. Review grant proposals for language and/or provisions that unfavorably impact the College budget, i.e. faculty load, assigned lime and benefit reimbursements. Make recommendations to the Dean regarding the financial implications of grant or contract proposals.
• Request and track assigned time reimbursements from HSU Sponsored Programs Foundations, OAA, University Senate Office (USO), California State University (CSU), California Faculty Association (CFA) and other outside agencies.
• Analyze discrepancies and make recommendations for resolving Inconsistencies between PeopleSoft course catalog, historical practice, and current class mode WTU calculation.
• Responsible for College computer refresh, including communication and coordination between ITS Consultant and College; review and approval of computer refresh for faculty, staff, and student labs; and appropriate follow up.
• Oversee administrative aspects related lo budget funding from outside the College, such as Research, Scholarship, and Creative Activities (RSCA) program funds, Office of Diversity, Equity, and Inclusion (ODEI) funding, E01110 funding, Center for Teaching & Learning (CTL), etc.
• Responsible for Questica quarterly reporting, Including budget true-up of projections.

 

15% Statistical Analysis and Reporting

• Compile, analyze, and make recommendations on statistical and historical financial Information. such as budget and position allocation data by departments and programs. and budget projections, actuals, and variances by cost centers and College.
• Provide oral or written Information presentations to faculty, staff, dean, and others related to budgetary allocation, year-end carryover, and comparisons and Implications of appointing faculty and staff.  Assess the most effective method of summarizing and presenting data to a particular audience.
• Utilize software and computer Information systems related to resource management and analysis, such as spreadsheet and database technology, work processing, and CMS modules.

 

5% Other Duties as Assigned

 

Knowledge, Skills, and Abilities Associated with this Position Include:

As listed in Classification Standards:

• Entry qualifications as described above.
• Working knowledge of general practices, program, and/or administrative specialty. Basic knowledge of and ability to apply fundamental concepts. Working knowledge of budget policies and procedures.
• Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty.
• Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them.
• Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques.
• Ability to organize and plan work and projects including handling multiple priorities.
• Ability to make independent decisions and exercise sound judgment.
• Ability to compile, write, and present reports related to program or administrative specialty.
• Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit.
• Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty, also including pertinent laws and regulations.
• Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations.
• Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively.
• Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form.
• Ability to train others on new skills and procedures and provide lead work direction.
• Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to develop strategic solutions.

 

As related to the major responsibilities for this position:

• Working knowledge of budget management as it relates to appropriate fund allocations, fund restrictions, program specific uses, and their impact on the college unit.
• Demonstrated expertise In and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management
• Skills In accessing Information stored in large data systems,
• Advanced knowledge and skill using Microsoft Excel.
• Working knowledge of or the ability to quickly learn computer applications, Including PeopleSoft, OBI, Microsoft Word, Google applications and Microsoft PowerPoint.
• Skills In analyzing and interpreting written material and quantitative data to draw conclusions and make recommendations based on that data.
• Use of appreciable judgment in the consultative development of policies and procedures related lo Issues frequently not covered by existing policies and procedures. Precedents and policies to guide development activities may be available for reference.
• Ability to effectively present Ideas and concepts In written or oral presentation and use consultative and facilitation skills to gain consensus.
• Demonstrated ability to explain complex issues in a concise manner to faculty, staff and administrators.
• Independent determination of approaches to projects and priorities with an ability to work as part of a team within the larger division. Work is reviewed against overall goals and objectives, with full accountability for results.
• Ability to establish priorities and manage multiple activities to meet unit, division and university deadlines.
• Ability to complete assignments with attention to detail and high degree of accuracy.
• Strong interpersonal skills Including tact, diplomacy, and flexibility to work effectively with senior administration, faculty, staff, and outside agencies and ability to handle potentially sensitive situations.
• Influence over key objectives and longer-term goals of an organizational unit and/or program with high visibility or broad impact within and outside the organization.
• Serve as the primary contact for the unit regarding budget matters. May manage relationships with outside entities or agencies and manage sensitive information and situations.
• May oversee day-to-day college and program budget operations and provide lead work direction to administrative support coordinators, with accountability for results.
• Thorough knowledge or an ability to apply extensive expertise to complex programs and/or administrative specialties, Including pertinent Cal Poly Humboldt/CSU policies and procedures.

 

Minimum Qualifications:

Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods.

 

This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience

involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

 

Preferred Qualifications:

• Master's degree or three years of progressively responsible budget/financial professional experience, preferably in a university or governmental setting including duties such as preparation, justification, analysis, control and administration of a budget or budgetary process.
• General knowledge of: Cal Poly Humboldt/CSU budget systems; CSU salary schedule and classification standards; procedures for appointment of faculty and staff.
• General knowledge of rules and regulations relating to budget allocations, budget projections, payroll, accounting, financial services, and human resources.
• Familiarity with PeopleSoft, Oracle Business Intelligence (OBI), database management, and spreadsheet software packages.

Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button:

• Letter of Interest
• Resume or Curriculum Vitae
• Contact information for at least three professional references

Application Deadline: The deadline to submit application materials is 11:55 p.m. on Sunday, August 24, 2025.

Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626.

We acknowledge that Cal Poly Humboldt is located on the unceded lands of the Wiyot people, where they have resided from time immemorial. We encourage all to gain a deeper understanding of their history and thriving culture. As an expression of our gratitude we are genuinely committed to developing trusting, reciprocal, and long lasting partnerships with the Wiyot people as well as all of our neighboring tribes. Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies.

Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply.

Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed.

CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measure established by each campus. The systemwide policy can be found at CSU Vaccination Policy and any questions you have may be submitted to hr@humboldt.edu.

Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment.

CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS)

Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information.  Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position.

All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, the Cal Poly Humboldt provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly Humboldt complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.  Cal Poly Humboldt is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At Cal Poly Humboldt, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all.

 

Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training.

Class Code:  1038
Publication Date: 8/8/2025