Job Summary

Under the direction of the AVP of HRM this position is responsible for managing the daily payroll activities for all CSULB and Cross-Campus Payroll Collaborations for all faculty, management, staff and student employees - in compliance with state and federal laws, regulations CSU policies and executive orders. Managing a team of fourteen Payroll Services and HRSS staff, the incumbent must ensure every employee is accurately paid and on time; new hire paperwork is processed; payroll data records are maintained and recorded into the State Controller's Office payroll system and PeopleSoft CMS; timekeeping and leave reporting is processed; disbursements are calculated and paid, and accounts receivables are tracked and payments recorded.

The Payroll Manager will oversee the payroll implementation process across multiple campuses, ensuring a smooth transition and maintaining high service standards. This role involves close collaboration with campus representatives, managing a cross-campus payroll team, and developing implementation materials. This position will be responsible for the hiring, training, and day-to-day direction of Payroll Technicians, resolving complex issues, and ensuring the smooth operation of payroll processes across campuses.

The Payroll Manager is also responsible for recommending and developing payroll policies and best practices that contribute toward efforts to standardize payroll procedures and continuous improvement efforts between CSULB and multiple campuses.

Key Responsibilities

• Manage day-to-day Payroll Operations functions and staff for CSULB and the Cross-Campus Payroll Collaboration Project, ensuring compliance with all internal and statutory requirements, and timely and accurate processing of payroll and related financial controls. Develop documentation and communication tools to support efficiencies and streamline operations.
• Day to Day Cross-Campus Payroll Collaboration Liaison between CSULB and CSUs.
• Interpret Laws, Policies, and Procedures. Analyze applicable state/federal laws, CSU policies, and related campus requirements and procedures to correctly translate the impact on payroll operations and promptly make recommendations to upper management about procedural or policy changes as required.
• Implement payroll practices and new or revised policies and procedures in an effective, efficient, customer-oriented and accountable manner based on applicable payroll rules and regulations to ensure accurate and timely payment of wages for employees. The incumbent must have a thorough understanding of the State Controller's Office Payroll System and PeopleSoft HR applications as directly and indirectly used by the Payroll Services areas.
• Responsible for testing implementing and maintaining the payroll related modules in PeopleSoft HR.
• Development, coordination and provision of appropriate communications and training; ad hoc reporting; and special projects related to payroll functions.

Knowledge Skills and Abilities

The ideal candidate must possess a solid understanding of state and federal payroll laws, including the Fair Labor Standards Act (FLSA), and demonstrate extensive experience in best payroll practices such as payroll accounts receivable, levies, earnings withholding orders, and wage assignments. They should have in-depth knowledge of federal, state, and local payroll tax laws, including filing, reporting, and compliance requirements, with experience in union environments preferred. Strong leadership skills are essential, including the ability to motivate, mentor, train, evaluate, and develop a high-performing, team-oriented staff while ensuring timely payroll completion with minimal supervision in a safe work environment. Proficiency in payroll, time reporting, leave tracking, and HR/payroll systems—particularly PeopleSoft—is required, with added value for experience in system upgrades.

The candidate must exhibit strong analytical and problem-solving skills, with the ability to interpret complex and sometimes conflicting regulations, recommend effective procedures, and reengineer payroll processes using innovative, technology-driven solutions such as self-service and web-based applications. Excellent oral and written communication skills are necessary to clearly explain complex HR and payroll issues to diverse audiences. A commitment to positive customer service, confidentiality, and the ability to manage multiple priorities under pressure in a fast-paced environment is essential. Proficiency in Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook is required.

Ability to communicate with an ethnically and culturally diverse campus community.  Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures.  Ability to contribute to a positive university experience for each and every student and assist in achieving the university's commitment to a "vision of excellence."

Education and Experience

Equivalent to a bachelor's degree in Accounting, Business Administration, or related field of study from a four-year college or university and five years or professional level HR/payroll experience, including at least two years of HR/Payroll management experience. Experience in higher education is preferred. 

Physical Summary

• Sedentary work - Involves mainly sitting. Walking and standing are minimal. Lifting is limited to lightweight objects. (10 pounds or less).

Department

HR Service Group

Compensation

Hiring Range: The hiring range for this position is $9,166 - $11,250 per month commensurate with candidate's education, experience, skills, and training.

CSU MPP Compensation Summary Range:  The MPP Comp Summary Range for this position is $9,164 - $13,746 per month.

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.

Benefits

This is a management level position with an attractive benefits package, which includes a vacation accrual rate of 16 hours per month, and excellent choice of medical, dental, and vision insurance, long term disability coverage, life insurance, educational fee waiver, and retirement benefits.

Classification

Administrator II

Application Procedures

Click Apply Now to complete the CSULB Online Employment Application.

PLEASE FILL OUT THE APPLICATION COMPLETELY                                                                   

It is important that all sections of the on-line application are filled out completely and accurately. Please include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position.

Additional Information

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Due to the nature of this position, current CSULB employees are subject to a criminal record check unless they have successfully completed a criminal background check through CSULB within the past 12 months.

CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).

California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.

Accommodations

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact StaffHR-Accommodations@csulb.edu.

Out of State Employment Policy

California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Equal Employment Statement

Consistent with California law and federal civil rights laws, CSULB provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, national origin, or other protected status. CSULB complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.

Conflict of Interest

The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter.