Working Title: Chemistry Department Coordinator

Classification Title: Administrative Support Coordinator II

Posting Details 

Priority Application Date (Posting will remain open until filled): Sunday, May 4, 2025 @ 11:55pm PT

Hiring Preference

Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.

Position Summary

The Departmental Coordinator for the Chemistry Department serves as the primary person responsible for administrative functions in the Department.  The coordinator maintains the class schedule in CMS, gathers and organizes course syllabi and textbook adoptions, processes student adds/drops, prepares departmental correspondence, and assists faculty and staff with questions and administrative support. 

In addition, the Departmental coordinator is responsible for tasks for a Departmental cluster that also includes the Departments of Biological Sciences and Geography.  Departmental cluster tasks include student assistant, instructional student assistant, graduate assistant and teaching assistant hiring, timekeeping and recordkeeping.  The incumbent is responsible for all steps in the process for advertising, hiring, tracking and managing budgets for student assistant lines.

FLSA: Non-Exempt (Eligible for overtime compensation)

Anticipated Hiring Range: $4,058 per month - $4,500 per month

CSU Classification Salary Range: $4,058 per month - $6,653 per month 

Best-in-class Benefits: Click here to learn more

CSU Total Compensation: Click here to learn more

Salary Grade/Range:  2

Recruitment Type: Regular (Probationary)

Time Base: Full-Time

Pay Plan:  12 months 

Work Hours: Monday-Friday, 8am-5pm

Department Information 

The Department of Chemistry at Sacramento State offers an American Chemical Society approved BS Chemistry degree, a BS Biochemistry degree, BA degrees with concentrations in biochemistry and forensics, and master’s degrees in chemistry, including a biochemistry concentration. The department is undergoing rapid growth and currently has over 400 majors. Our degree programs include a strong focus on instrumentation and hands-on experiences. We place a high value on faculty mentored research for undergraduates and graduate students. Our graduates obtain industry and government jobs in chemistry, biochemistry, and biotechnology; complete MS/PhD programs in all areas of chemistry; complete professional health degrees in medicine, pharmacy, dentistry, and optometry; and teach in high schools/community colleges in the Sacramento region.

For additional information about the Department of Chemistry, please visit www.csus.edu/chem.

Minimum Qualifications 

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. 

These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. 

Required Qualifications 

1. Experience coordinating and/or performing entire clerical and administrative support functions in a complex administrative environment 
2. Experience setting priorities, meeting deadlines, multi-tasking, and evaluating and making recommendations pertaining to operational and procedural matters 
3. Basic knowledge of and ability to follow standard office procedures (e.g. filing, maintaining of records, answering phone and transferring of voicemail messages) 
4. Expertise with office software packages (e.g., Microsoft Office, Adobe Acrobat) and office equipment and the Internet 
5. Ability to provide lead work direction, training, and guidance to student assistants or other office staff and provide input to performance evaluations, when needed.  
6. Ability to work with frequent interruptions 
7. Ability to work creatively and independently under general direction related to departmental goals 
8. Ability to prepare correspondence and utilize spreadsheets and databases 
9. Excellent written and verbal communication skills with the ability to convey information clearly and accurately (e.g., reports) and with mastery of English grammar, punctuation, and spelling. 
10. Skilled in interaction with others at all levels within and outside the university, including in sensitive interpersonal situations 
11. Demonstrated ability to work effectively, inclusively, and sensitively with people from diverse backgrounds 
12. Experience with promoting diversity, equity, and inclusion 
13. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community 
14. Demonstrated ability to assist with meetings and events coordination 
15. Ability to maintain and store data, records, and other information securely according to university policy 

Condition of Employment

• Ability to successfully pass a background check

Preferred Qualifications 

1. Proficiency with Common Management System (CMS) and other software platforms, such as Cognos, Saclink, OnBase, Handshake, CSUBuy, Qualtrics, Astra, CHRS. 
2. Experience with preparation of the course schedule, including scheduling classes and reserving rooms

• Resume
• Cover Letter

Failure to upload these documents to the online application may result in disqualification.

About Sacramento State

Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission:

“As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success; teaching, research, scholarship and creative activity; justice, diversity, equity and inclusion; resource development and sustainability; dedicated community engagement, and wellness and safety.

As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued.  Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. 

To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.

Equal Employment Opportunity

California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.

It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html.

The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/support/csu-learn.html.

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request from the Office of Clery Compliance & Training by emailing clery@csus.edu.

Under the Clery Act, this position may be designated as a Campus Security Authority (CSA) depending upon the role on campus and/or job duties. If this position is identified by the Director of Clery Compliance & Training as a CSA position, you will be notified via email and will be assigned the appropriate training in CSU Learn.

Background Check Disclaimer

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.

COVID19 Vaccination Policy

Effective May 2023, per the CSU COVID-19 Vaccination Policy, it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. 

Out of State Employment

Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Eligibility Verification

Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa).

Note to Applicants:

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.