Working Title: Production Coordinator
Classification Title: Administrative Support Coordinator II
Posting Details
Priority Application Deadline: Wednesday, March 5th @ 11:55pm PST (Posting will remain open until filled)
Hiring Preference
Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.
Position Summary
The incumbent coordinates simultaneous, complex projects and assists the overall operational leadership, working closely with faculty/guest directors, faculty/guest-artist choreographers, staff, faculty and students both in degree-required courses and/or student employment towards successful production management and technical theatre activities.
The Production Coordinator reports directly to the Department Chair and serves as a communication intermediary between all department heads, designers, faculty/guest directors, faculty/guest artist choreographers, and students to coordinate all aspects of the theatre and dance productions, special/outreach events, and community partners/renters.
The Production Coordinator coordinates the schedules for all theatrical and dance laboratory and performance spaces.
The Production Coordinator leads the social-media student employees and the marketing for production and assists with the mentoring of students in production-related courses and projects.
The Production Coordinator leads the front-of-house production needs, including but not limited to both digital and print playbills, house manager recruitment and training, and usher recruitment.
The Production Coordinator assists with all data entry and tracking of production budgets in coordination with Department Chair and Faculty or Staff Production Manager.
FLSA: Non-Exempt (Eligible for overtime compensation)
Recruitment Type: Regular (probationary)
Work Hours: Monday - Friday, 8:00 AM - 5:00 PM, occasional evenings and weekends - Position works on-site.
The Department of Theatre and Dance at California State University, Sacramento, commit ourselves and our programs to call out systemic racism and to actively promote a truly diverse, equitable, and inclusive environment onstage, in rehearsals, in classrooms, and among each other. This commitment is rooted in providing a broad and thorough foundation of the history, theory, literature, performance, design/technical, and management practices of theatre and dance. Our imaginative and ambitious curriculum, supported by studio work and productions, challenges and nurtures our students to be interdependent, inclusive leaders who embody diverse practices in theater and dance. Our collaborative, artistic environment reflects a complex global perspective, complemented by national and international faculty and staff experience.
https://www.csus.edu/college/arts-letters/theatre-dance/
Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.
These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.
1. Demonstrated ability to maintain a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community.
2. Demonstrated history of and commitment to building and maintaining a respectful and professional work environment.
3. Demonstrated experience in coordination and management of production and rehearsal/performance season scheduling and daily/weekly scheduling.
4. Demonstrated experience in facilitating theatre and dance production processes, including collaboration with directors, designers, and/or department faculty and leadership to ensure productions are executed according to schedule and needs are met within production budget.
5. Demonstrated experience in overseeing and coordinating social media- and production-related marketing
6. Demonstrated experience in supporting performing arts directing and stage management, including overseeing and coordinating simultaneous technical elements of theatre production, including but not limited to costuming, sets, lighting, sound, and video in multiple facilities.
7. Demonstrated experience in implementing safety measures, recognizing and ameliorating potential hazards related to theatre and dance productions, and organizing, tracking, and maintaining all department safety paperwork, including all Injury and Illness Prevention Program forms.
8. Demonstrated experience in leading marketing campaigns, including working closely with guest artists and faculty in graphic design on production materials, such as digital marketing (e.g. social media and web-based)
and event programs.
9. Demonstrated experience in working collaboratively with faculty, production staff, guest artists, and individuals at all levels within an organization and with members of local and regional theatre and dance communities.
10. Demonstrated experience in soliciting, assessing, and preparing rental contracts and licensing agreements, and guest artists/outside services for production.
11. Demonstrated experience in training, mentoring, and supervising trainees and onboarding new employees.
12. Ability to train students in production-related roles.
13. Strong communication and interpersonal skills
14. This position occasionally requires work on early mornings, nights, and weekends for performances.
Conditions of Employment:
- Ability to successfully pass a background check.
15. BA or BFA in Theatre, Arts Administration, or equivalent field, or equivalent professional experience.
16. Minimum 2 years working in a professional or university theatre or dance company.
17. Experience in training students and/or volunteers in production related responsibilities (e. g. stage management, house management, marketing, or production crew).
18. Relevant OSHA certification.
Documents Needed to Apply
Resume and cover letter.
Failure to upload required documentation may result in disqualification.
About Sacramento State
Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission:
“As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success; teaching, research, scholarship and creative activity; justice, diversity, equity and inclusion; resource development and sustainability; dedicated community engagement, and wellness and safety.
As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.
To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.
Equal Employment Opportunity
California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.
It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html.
The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/support/csu-learn.html.
Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request from the Office of Clery Compliance & Training by emailing clery@csus.edu.
Under the Clery Act, this position may be designated as a Campus Security Authority (CSA) depending upon the role on campus and/or job duties. If this position is identified by the Director of Clery Compliance & Training as a CSA position, you will be notified via email and will be assigned the appropriate training in CSU Learn.
Background Check Disclaimer
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.
COVID19 Vaccination Policy
Effective May 2023, per the CSU COVID-19 Vaccination Policy, it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications.
Out of State Employment
Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.
As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.
Eligibility Verification
Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa).
Note to Applicants:
Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.