Job Summary

Under the general supervision of the Deputy Chief of Staff, the Executive Communications Specialist serves as the primary lead in executive communications in alignment with the vision, mission and values of the university. Responsibilities include drafting a wide range of documents of a confidential and complex nature, including correspondence, formal remarks, brief statements and other writing assignments on behalf of the President, the Chief of Staff, the Deputy Chief of Staff, and the Assistant Vice President for Future Planning. As workload permits, incumbent will engage in other tasks and special projects requiring independent research and judgment and the synthesizing of information from various sources to provide summary documents for campus leadership. The incumbent will also assist in coordinating the resolution of a wide range of issues and complaints that come to the Office of the President. Incumbent models integrity, tact, good judgment, discretion and professionalism at all times. Work requires access to confidential information including strategic-decision-making source documents and employee and labor relations matters.

Key Responsibilities

• Communications Support: Manage all Presidential and Office of the President social media platforms, and ensure postings are coordinated with appropriate CSULB offices, including the Associate Vice President for Strategic Planning, and the other campus communicators.
• Issue Resolution / Management of Presidential Email: Manage dissemination of campus wide emails on behalf of the Office of the President, including working with the Division of IT and the Associate Vice President for Strategic Communications to ensure consistent and proper protocols.
• Website Supervision: Assist with development of award candidacies for systemwide and external awards opportunities.
• Event Coordination: Assist Office of the President team with regular event logistics, including producing promotional materials, and support for day-of event production.

Knowledge Skills and Abilities

Demonstrates ability to utilize discretion and exercise good judgment. Demonstrates a high level of confidentiality and professionalism. Demonstrates ability to understand, analyze, and solve or delegate problems appropriately and according to OTP guidelines. Demonstrates ability to handle multiple tasks in a fast-paced highly sensitive work environment. Demonstrates ability to work collaboratively with other members of the OTP team as well as with representatives of other University divisions and programs. Comprehensive and in-depth knowledge of communication, public affairs, media and/or marketing theories and concepts to develop and execute communication strategies Exhibits excellent oral and written communication skills with the ability to effectively handle a broad range of interpersonal contacts including higher level dignitaries, civic organizations and non-profit agencies. Exhibits thorough knowledge of English grammar, spelling, and punctuation. Demonstrates knowledge of Microsoft Office with thorough knowledge in Word, Excel, Power PowerPoint strongly preferred.

Ability to communicate with an ethnically and culturally diverse campus community.  Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures.  Ability to contribute to a positive university experience for each and every student and assist in achieving the university's commitment to a "vision of excellence."

Education and Experience

-Equivalent to a bachelor's degree in a related field and four years of related experience required.

-Please submit three samples of your work, including at least one speech or article. You may also include a link to your portfolio website.

Preferred:

• Experience with Drupal or website hosting platforms and other software to support digital and print graphic design such as Photoshop, Illustrator, InDesign, and Maestro strongly preferred.

• Thorough knowledge of and experience with CSULB campus community, auxiliaries and various student activity

programs strongly preferred.

• Social media engagement experience preferred. 

• Valid CA Driver's License preferred.

Physical Summary

Light work - Job involves some lifting of medium weight objects (10-20 pounds) and/or 10% - 20% of the job involves standing or walking.

Department

Office of the President

Classification

Confidential Administrative Support III

Compensation

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.

Hiring Range: The hiring range for this position is $5,357 - $7,917 per month commensurate with candidate's education, experience, skills, and training.

CSU Classification Salary Range: The CSU Classification Salary Range for this position is $5,357 - $13,360 per month.

Time Base

1.0 time-base, 40 hours per week.

Duration of Appointment  

This is a full-time, probationary position.

Benefits

Excellent benefits through CalPERS (health, vision, dental), tuition fee waiver, generous vacation and sick leave, and 14 paid holidays each year.

Application Procedures

Click Apply Now to complete the CSULB Online Employment Application.

PLEASE FILL OUT THE APPLICATION COMPLETELY                                                                    

It is important that all sections of the on-line application are filled out completely and accurately. Please include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position.

Additional Information

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSULB will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Due to the nature of this position, current CSULB employees are subject to a criminal record check unless they have successfully completed a criminal background check through CSULB within the past 12 months.

CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).

California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.

Equal Employment Statement

Consistent with California law and federal civil rights laws, CSULB provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, national origin, or other protected status. CSULB complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.

Accommodations

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact StaffHR-Accommodations@csulb.edu.

Out of State Employment Polic

California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.