CLASSIFICATION TITLE: Administrative Analyst/Specialist Non-Exempt

UNION CODE: R09

TEMPORARY END DATE: This position is temporary and ends on or before June 30, 2026. Any continuation beyond June 30, 2026 is contingent upon satisfactory performance and available funding.

FT/PT: Full-time   

PAY PLAN: 12-month   

WORKPLACE TYPE: On-site (work in-person at business location)

ANTICIPATED HIRING RANGE: $4,200 - $5,200

• However, offer amount will be commensurate with candidate’s experience, education, skills, and training.

CSU CLASSIFICATION SALARY RANGE: $3,879 - $7,488

PAY BASIS: Monthly  

BENEFITS: CSUB offers a best-in-class benefit package for eligible employees that includes an array of medical plans, choice of dental plans, vision coverage, retirement participation in CalPERS, CSU tuition waiver, up to 24 vacation days per year, sick leave with unlimited accrual, 14 paid holidays per year and more!  See our benefits website for additional information.

CANDIDATES ELIGIBLE TO APPLY: Open to all qualified applicants

POSITION PURPOSE: Under the general supervision of the Director of Budgeting, Accounting, and Reporting Services for Student Affairs, with a dotted line to the Director of Athletics, the Athletics Financial Operations Analyst, assists with a full range of budget and accounting work as it relates to the day-to-day financial and business matters within the athletics department. Duties support optimal resource allocation and strategic decision-making.

The position serves as the primary departmental budget analyst for Athletics, performing reconciliation, monitoring budget and actual spending, and reviewing and processing paperwork related to financial transactions while ensuring compliance with relevant policies and regulations. The analyst also performs ProCard administration, supports accounts payable and provides general analytical support to maintain financial integrity. The analyst works collaboratively with other departments on campus supporting the smooth operation of Athletic accounting and budget processes and procedures. In addition, the analyst provides routine information to the Athletic Director as needed and actively participates in initiatives to improve financial processes, while serving as a resource for departmental staff and contributing to the overall fiscal health and sustainability of the University’s Division I Athletics program.

DUTIES & RESPONSIBILITIES:

Accounting & Budgeting

• Serve as the primary liaison for the accounting, budget management and variance analysis for Athletics, requiring basic research, interpretation and use of NCAA rules and regulations and CSU policies.
• Work with Athletics Business Office, to ensure all departmental transactions/expenses are processed and recorded properly, adhering to campus policies and procedures.
• Help to ensure that all financial transactions follow NCAA, Big West, and University rules and regulations by following established guidelines. Stay updated on changes in financial transaction regulations and assist with implementing necessary adjustments in processes.
• Analyze and reconcile sub-ledgers reports, and financial records in a timely manner, referring complex issues to the Director.
• Recommend and prepare standard adjustments, billing requests, journal entries (expenditure transfers), and financial reports.
• Analyze transactions for correct coding and assignment of revenues and expenditures.
• Assist with Athletics expense tracking, ensuring all expenditures are recorded accurately and within budget constraints.
• Assist with completing schedules for various funds and accounts for month-end, quarter-end, and year-end close processes.
• Prepare fluctuation analysis (actuals vs prior year, actuals vs budget, actual vs projections).
• Collaborate with other university accounting and reporting team members to assist with ensuring appropriate internal controls and to provide accurate and timely reporting.
• Assist with the annual year-end close process by preparing necessary documentation, reconciling accounts, and providing assistance in the financial review and audit process, EADA reporting and NCAA agreed-up procedures.

Business Services & Administration

• Using knowledge of accounting and budget procedures, help direct staff on financial issues or concerns and communicate best practices for the department based on established campus/CSU standards.
• Assist with departmental billing (billing requests, direct pays, requisitions, petty cash, expenditures transfers, etc.). Regularly monitor all AR for accuracy and timely receipt and processing.
• Deposit revenue on behalf of the department, providing required information for cash, check, and electronic payments following campus procedures. Provide accurate and timely reporting and documentation for all deposits.
• Assist with monitoring, analyzing, and processing procurement, requisition and purchase order requests, as applicable. Regularly review accounts payable for the department.
• Act as a liaison between payment services and Athletics staff to ensure timely and accurate travel claim processing as well as general payment processing for vendors and services providers
• Administer the athletics department ProCard program including the issuance and cancellation of cards, transaction review for compliance, and monthly reconciliation. Maintain and monitor all ProCard account reconciliation and adjustments for department.
• Frequently provide timely and accurate information in response to basic customer inquiries and reporting that evidences a general understanding compliance and policy.

REQUIRED QUALIFICATIONS:

EDUCATION & EXPERIENCE – Bachelor’s degree and/or equivalent training and two (2) years of recent administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Work experience should demonstrate complex budget analyst competency.

SKILLS, KNOWLEDGE & ABILITIES (SKA’s) –

• Regular and reliable attendance is required.
• General knowledge of relevant financial regulations and compliance requirements.
• General knowledge of financial, budgetary, and accounting principles and practices.
• General knowledge of business operations and the applicable policies and procedures that govern business practices.
• Knowledge of query tools, integrated financial systems, and/or other types of record management systems.
• Knowledge of or ability to quickly learn the financial structure and financial procedures of the CSU.
• Ability to analyze and review basic budgets and financial practices of the campus, communicate clearly and present budget information in a clear, concise, and professional manner, analyze situations accurately, and develop effective courses of action.
• Demonstrated ability to independently handle multiple work unit priorities and projects, determine the relative importance of each, set respective deadlines, and complete all projects accordingly.
• Ability to draft and compose professional correspondence and detailed reports.
• Ability to prepare budget projections, perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections.
• Ability to clearly explain a variety of both routine information, procedures and policies to faculty, staff, students, and others.
• Ability to work accurately amid distractions and interruptions; work daily in a collaborative environment that is student centered, student focused, and student driven.
• Ability to keep precise and detailed records, research and gather data for projects and reports; suggest solutions to procedural problems.
• Bookkeeping knowledge, including maintaining and reconciling accounts/budgets according to prescribed procedures.
• Demonstrated customer service experience requiring a very high level of diplomacy and professionalism.
• Ability to use tact and diplomacy to effectively handle a broad range of high level sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems.
• Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in the University to establish and maintain effective working relationships within a diverse population and those from various cultural backgrounds.
• Excellent communication skills; ability to effectively communicate information in a clear and understandable manner.
• Thorough knowledge of English grammar, spelling, and punctuation.
• Ability to interpret, communicate and apply policies and procedures.
• Demonstrated ability to maintain a high degree of confidentiality.
• Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines.
• Excellent computer skills and competence with a variety of computer applications including word-processing, spreadsheets, databases, on-line systems, Internet as well as online calendaring and email.
• Working knowledge of or ability to quickly learn University infrastructure, policies, and procedures.
• Must be willing to travel and attend training programs off-site for occasional professional development.
• Must be able to work overtime, occasional holidays, and adjust working hours to meet special jobs. May be called back periodically to perform work as needed on an emergency basis.

PREFERRED QUALIFICATIONS:

• Experience with PeopleSoft.
• Experience in an accounting environment.
• Experience coordinating financial transactions and budgets for Intercollegiate Athletics departments.
• Demonstrated skills in an institutional/educational environment possessing a customer-oriented and service-centered attitude.

PHYSICAL DEMANDS: LIGHT WORK – involves mainly sitting, up to 25% standing or walking; lifting medium weight objects limited to 25 pounds.

ENVIRONMENTAL FACTORS: N/A

SPECIAL CONDITIONS:

SCREENING: Only those applicants possessing experience most directly related to the immediate needs of the office will be invited to appear before a Qualifications Appraisal Board for the purpose of appraising training, experience, and interest in the position.

CALIFORNIA STATE UNIVERSITY EMPLOYEES UNION: It shall be the policy of the CSU in filling vacant CSUEU bargaining Units 2, 5, 7 & 9 positions to fill such vacancies from among qualified individuals currently employed on-campus except when it is determined that it is necessary to appoint outside applicants to meet campus workforce diversity goals or to provide specialized skills and abilities that are not available from current employees.

BACKGROUND CHECK: Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

SENSITIVE POSITION: Sensitive positions are designated by the CSU as requiring heightened scrutiny of individuals holding the position, based on potential for harm to children, concerns for the safety and security of the people, animals, or property, or heightened risk of financial loss to the CSU or individuals in the university community.

MANDATED REPORTER: Not a reporter.

GENERAL INFORMATION: It is the policy of California State University, Bakersfield to hire only United States citizens and aliens lawfully authorized to work in the United States. All new employees will be required to present documentation verifying their right to accept employment. You will also be requested to present a social security card at the time of initial appointment in compliance with state payroll regulations.  State regulations require that every state employee sign the Oath of Allegiance prior to commencing the duties of his/her State employment, except legally employed non-citizens. These individuals are required to sign the Declaration of Permission to Work.

All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, the CSU Bakersfield provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. The CSU Bakersfield complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.

The CSU Bakersfield is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At CSU Bakersfield, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all.