CSUN strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success, both for our students and our employees. We have a relentless passion for celebrating diversity, equity, and inclusion as well as being an employer of choice. You will also have the opportunity to realize your own personal goals and be recognized for the work you do, and enjoy the unique value the CSUN community can offer. If this sounds like you, you’ve come to the right place. Learn more: https://www.csun.edu/about-csun.

Major Duties

Under general supervision, the Assistant to the Dean provides administrative support to the Dean, coordinates faculty recruitment, and ensures compliance with university policies. The incumbent provides administrative support to the College personnel and various committees.

• Performs analysis and complex coordination of the Retention, Tenure & Promotion process; new tenure track faculty recruitment; and administrative support of all faculty committees in the college.
• Works with the nine college departments to ensure meeting administrative deadlines at the department level.
• Coordinates projects and events within Dean’s Office.
• Performs other duties as assigned.

*NOTE: To view the full position description including all of the required qualifications copy and paste this link into your browser: https://mycsun.box.com/s/w780m3l6dwpw9n6a2ixh5l8shyfqhqgw           

Qualifications

• Equivalent to graduation from an accredited four-year college or university in a job-related field.
• Equivalent to two (2) years of full-time, technical, analytical, or administrative experience.
• Additional experience in job-related field may be substituted for required education, on a year for year basis.

Knowledge, Skills, & Abilities

• Ability to effectively coordinate complex administrative processes, including managing multiple calendars, organizing accreditation activities, scheduling travel, and arranging hospitality logistics for various internal and external events. Demonstrated proficiency in prioritizing tasks, meeting deadlines, and ensuring compliance with established university procedures.
• Skill in developing and managing internal and external communications, including drafting, editing, and distributing print and electronic newsletters, social media content, broadcast emails, and multimedia materials. Knowledge of best practices in content management, proofreading, and dissemination of timely and professional communications.
• Strong organizational skills with demonstrated ability to manage and maintain confidential records, including committee memberships, faculty personnel files, and chronological files. Knowledge of confidentiality protocols and university policies related to records management, retention, and faculty personnel matters.
• Proven ability to coordinate and support complex faculty administrative processes, including preparation and distribution of meeting agendas and minutes, facilitating retention, tenure, and promotion reviews, and conducting faculty elections. Skilled in interpreting and applying institutional policies and procedural documents, such as the Administrative Manual and Faculty Manual, ensuring compliance and transparency throughout these processes.

Pay, Benefits, & Work Schedule

• The university offers an excellent benefits package, including but not limited to: medical, dental, vision, retirement & savings, tuition waiver and more.
• Classification: Admin Analyst/Spclst / 1038 / grade 1
• The anticipated HIRING RANGE: $3879 - $6400 per month, dependent upon qualifications and experience. The salary range for this classification is: $3879 - $7488 per month.
• HOURS: Full Time; 40 hours per week; Monday through Friday.  
• This is a Regular position with a one-year probationary period. 
• The position is currently hybrid (4 days in office, 1 day remote); however, this is subject to change based on student and/or operational needs.

General Information

• Applications received through June 10, 2025, will be considered in the initial review and review of applications will continue until position is filled.
• This position is a sensitive position as designated by the CSU.
• A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.
• The person holding this position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
• In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California.
• Candidates should apply by completing the CSUN on-line application. To submit an application and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers
• The CSU recommends that faculty, staff, and students who are accessing campus facilities at any university location be immunized against SARS-CoV-2, the virus that causes COVID-19, and that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus.

Equal Employment Opportunity

CSUN is an Equal Opportunity Employer and prohibits discrimination on the basis of Age, Disability (physical or mental), Gender, Gender Identity (including Nonbinary or Transgender), Gender Expression, Genetic Information, Marital Status, Medical Condition, Nationality, Pregnancy or related conditions, Race or Ethnicity (including color, caste, or ancestry), Religion or Religious Creed, Sex (including Sex Stereotyping or Sex Characteristics), Sexual Orientation, and Veteran or Military Status. Our nondiscrimination policy is set forth in the Interim CSU Nondiscrimination Policy. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Recruitment Services at 818-677-2101.