This is a temporary position through January 31, 2028, with the option for renewal based on budget and operational needs.

Classification:   Administrator I
Hours:  Full-time / 40 hours per week 
FLSA:   Exempt

Anticipated Hiring Salary Range:  $6,332 - $7,387* mo.
CSU Salary Schedule
*CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs.

Priority Screening Date: March 16, 2025
Recruitment Status:  Open Until Filled

ABOUT CSUMB

California State University, Monterey Bay is a mid-sized university in California’s Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement, CSUMB is part of the nation’s largest four-year public university system, California State University, which educates nearly 460,000 students every year. 

With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students’ lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB’s sustainability goal is to be carbon neutral by 2030. 

The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University.

As one of the 23 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean.

PURPOSE:

Under the general supervision of the Associate Director of Construction with daily direction from either the Senior Construction Project Manager or Construction Project Manager, the Assistant Project Manager is responsible for supporting the administration of capital improvement projects as assigned, from pre-design through construction and final inspection, including the warranty period. The incumbent provides business administration and management services. Helps to assure compliance with all CSU, State and Federal requirements for projects.

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:

• Supports the project management of capital improvement projects with varying scopes and having significant impact on the physical campus, the students, faculty and staff.
• Coordinates campus-wide construction design reviews, walkthroughs, and construction progress meetings. Conducts reviews and presentations when necessary, at each phase of design and working drawings.
• Oversees general contractor and monitors their performance.
• Reviews and approves contractor’s requests for changes and payment requests per CSU standards and regulations. Provide technical review and administrative assistance for cost request bulletins, field instructions, Requests for Information, and change orders. Responsible for budget authorization and fund expenditures related to construction projects.
• Reviews shop drawings, product data, samples and other submittals for approval.
• In conjunction with the Inspector of Record, ensures contractor’s compliance with the contract and satisfactory performance and contract documents (as-built drawings). Assists the Inspector of Record with the coordination of required special inspections.
• Provides project closeout assistance in finalizing change orders, following up with warranty items and punch-list completion, and calculation of release of retention in compliance with CSU regulations. Assists with closeout documentation for audit.

Other Functions:

1. Perform other job-related duties and special projects as assigned.

KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge and skills in contract administration, both in the design phase and construction phase of multi-story capital improvement projects. Working knowledge of architectural services, estimating, and construction specifications. Working knowledge of California Building and Safety Codes applicable to construction projects. Working knowledge of architecture, construction management, structural, mechanical, electrical and civil engineering. Extensive knowledge and experience of methods, procedures and practices typically found in project management, contract management and construction related California building and safety codes.

Technical skill in reading and interpreting specifications, drawings, surveys and studies. Skill in performing on-site inspections and meetings to evaluate work in progress and investigate problems such as design interpretation or cost modifications.

Ability to analyze problems, to reach practical and logical conclusions, and to make recommendations for changes. Ability to research, review and evaluate existing and proposed plans. Ability to gain acceptance of recommendations and decisions; develop and maintain effective, cooperative-working relationships; ability to maintain high professional standards; and write clear and concise reports. Ability to plan, organize and prioritize work with multiple deadlines. Excellent organizational and interpersonal skills with demonstrated experience in managing multiple complex projects. Good oral and written communication skills in all media. Team-oriented and collegial management style. Ability to read, understand, interpret and work from plans, drawings and specifications. Demonstrated ability to prepare or assist in the preparation of cost estimates, construction specifications, drawings, contracts, records, presentations and reports. Ability to be effective in a fast-paced, dynamic environment with frequently changing priorities. Operational knowledge and ability to use computer programs in a PC or Macintosh environment. Knowledge of scheduling software used by the construction industry.

MINIMUM QUALIFICATIONS:

Two (2) years of progressively responsible experience in the construction industry, such as managing the activities of a building design and construction operation and/or managing projects. Demonstrated technical literacy.

PREFERRED QUALIFICATIONS/DESIRABLE EXPERIENCE:

Equivalent to a bachelor’s degree from an accredited college/university with significant coursework in a related field. Knowledge and experience with various computer software, including AutoCAD, Microsoft Project, Procore, MS Office software including Word and Excel, e-mail and electronic calendaring. Professional experience in a university or institutional setting especially within the CSU system is strongly desired. Prior knowledge of and experience with the State University Administrative Manual procedures for design and construction. Highly desirable: Demonstrated understanding of and commitment to the CSUMB Vision Statement and the core values of mutual respect, collaboration and service orientation, multiculturalism and diversity, community service and institutional excellence. Experience working with a diverse and multicultural population and performing community services.

Technical fluency with Oracle/PeopleSoft, CSU Common Management System or equivalent student information system; Microsoft Office Professional Suite, and Google mail and calendaring programs. 

SPECIAL CONDITIONS OF EMPLOYMENT AND POSITION DESIGNATIONS:

• All offers of employment are contingent upon the successful completion of a background check (including a criminal records check).
• The person holding this position will have a duty to report to the Campus Title IX Officer information pertaining to discrimination, harassment, sexual misconduct, sexual exploitation, dating violence, domestic violence, stalking, and retaliation and is required to comply with the requirements set forth in CSU Executive Order EO 1095, EO 1096, and EO 1097 as a condition of employment.
• The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083  as a condition of employment. 
• This position has been designated as a sensitive position with access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards.
• This position is designated as a Campus Security Authority (CSA).  The position is required to participate in training at the direction of the Clery Director and must also promptly report allegations of reportable crimes according to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, its accompanying regulations; the California State Education Code, Chapter 15.5, of the Donahoe Higher Education Act, Section 67380; and the California State University system-wide policy, Code EO 1107.
• Must possess and maintain a valid license to drive in the State of California, pass the Defensive Training Class, and be insurable under the University's liability coverage.
• May require occasional evenings and/or weekend work.

PHYSICAL ENVIRONMENT:

Office environment with standard equipment and tasks. The position requires working at a computer and desk for extended periods of time.  May require travel between campus offices and off-campus locations. 

The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates.  

BENEFITS/PERKS: 

This is a management-level position with an attractive benefits package, which includes: a vacation accrual rate of 16 hours per month; an excellent choice of medical, dental, and vision insurance; long-term disability coverage; life insurance; educational incentives; membership in the California Public Employees Retirement System (CalPERS); and 14 paid holidays a year. For further information, please visit Employee Benefits Summary. As a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information.

APPLICATION PROCEDURE:

For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB. Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned.

CSUMB is not a sponsoring agency for staff or management positions.

Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at (831) 582-3389 or emailing humanresources@csumb.edu. All employees must be eligible for employment in the U.S.

GENERAL INFORMATION:

CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/.

CSUMB is a smoke and tobacco-free campus.

EQUAL OPPORTUNITY EMPLOYER:

CSUMB is an Equal Opportunity employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability.