CLASSIFICATION TITLE: Administrator I

UNION CODE: M80

FT/PT: Full-time     

WORKPLACE TYPE: On-site (work in-person at business location)

ANTICIPATED HIRING RANGE: $7,500- $8,750

• However, offer amount will be commensurate with candidate’s experience, education, skills, and training.

CSU CLASSIFICATION SALARY RANGE: $4,135 - $12,288

PAY BASIS: Monthly    

BENEFITS: CSUB offers a best-in-class benefit package for eligible employees that includes an array of medical plans, choice of dental plans, vision coverage, retirement participation in CalPERS, CSU tuition waiver, up to 24 vacation days per year, sick leave with unlimited accrual, 14 paid holidays per year and more!  See our benefits website for additional information.

CANDIDATES ELIGIBLE TO APPLY: Open to all qualified applicants

SPECIAL INSTRUCTIONS TO APPLICANT:

FOR PRIORITY CONSIDERATION, applications must be received by January 5, 2025; however, the position will remain open until filled.

POSITION PURPOSE: Under administrative direction of the Sr. Director of Capital Planning, Design and Construction, the Facilities Project Manager will manage construction projects on campus and ensure projects are completed on schedule and in accordance with approved construction documents. The Project Manager will achieve this through coordinating plans and actions with appropriate campus staff while acting as a liaison between construction team members, and other construction vendors. The position is also responsible for maintaining record drawings and data files.

DUTIES & RESPONSIBILITIES:

Project Management of CSUB Construction Projects

1. Responsible for managing all aspects of assigned projects through the full course of the project life cycle including planning, design, construction, and closeout phases. Independently leads and direct projects requiring high levels of functional integration and involving multiple disciplines to be managed. This includes those associated with real estate development, capital improvements, major maintenance and repair, deferred maintenance, and infrastructure improvements.
2. Coordinates and evaluates project delivery methods, design documentation needs, necessary consulting services, and other supporting efforts necessary to successfully deliver assigned projects.
3. Coordinates as necessary throughout all project phases with the Campus Deputy Building Official, Construction Administrator, and others.
4. Coordinates meetings and activities keeping those involved up to date regarding planning, design and construction activities, and project’s budget and schedule.
5. Submits reports, as requested, concerning all facets of a project including budget, schedule, cash flow, outstanding issues, quality control, RFIs, submittal logs, inspection logs, contingency balance and other pertinent issues.
6. Responsible for ensuring all applicable projects met current building codes and regulations.
7. Responsible for ensuring design professionals and contractors are in full compliance with their contracts and comply with all applicable safety and environmental codes, regulations, and CSUB and Chancellor’s Office policies and procedures.
8. Oversee and develop CSUB capital, and modernization project’s acquisition in concert with CSUB Procurement.
9. Coordinate CSUB capital or minor projects with CSUB stakeholders, oversight and regulatory authorities, and the CSU Chancellor’s Office to include design and construction reviews.
10. Responsible for maintaining a safe environment zone for all staff, students, visitors, and contractors.
11. Responsible for coordinating construction activities to ensure the safety and comfort of students, staff, and visitors.

Project Management

1. Evaluate change orders for cost and schedule impact and make recommendations accordingly.
2. Review and coordinate submitted invoices and progress payments ensuring accuracy and compliance to contract and financial/procurement regulations.
3. Coordinate and review Record Drawing preparation, commissioning, facility acceptance and contract close-out.
4. Check for accuracy of Record drawings, Warranties, O & M Manuals and Extra Stock as part of closeout.
5. Act as the primary coordinator for Titles 19 and 24 CCR codes, regulations, and statutory compliance.
6. Act as the liaison between contractors and campus department and staff.

REQUIRED QUALIFICATIONS:

EDUCATION & EXPERIENCE – A bachelor’s degree in Architecture, Engineering, Construction Management, or related field and at least five (5) years of experience in construction project management. Equivalent combination of education and experience may be considered.

LICENSES – Possession of a valid driver’s license or the ability to obtain by date of hire.

SKILLS, KNOWLEDGE & ABILITIES (SKA’s) –

• Regular and reliable attendance is required.
• Demonstrated fiscal management skills necessary to prepare, manage, oversee, track, and monitor detailed project budgets, analyze funding allocations, evaluate independent cost estimates, and review, track and approve payment requests.
• Ability to effectively apply standards, guidelines, processes, procedures and terminology specific to the California State University.
• Knowledge of principles of project management and construction delivery methods. This includes construction methods, costs, and cost estimating, public work statutes, processes, and requirements.
• Thorough knowledge of and use of building codes, contract administration, public contracting laws, ordinances, and regulations applicable to building construction and maintenance.
• Ability to conduct in-depth analysis and review of complex project schedules to guide adjustment as needed to manage schedule and risk.
• Ability to maintain an appropriate driving record as required to allow operation of motorized vehicles for university-related business.
• Ability to effectively utilize scheduling software such as Primavera P6, Microsoft Project.
• Ability to read and understand construction drawings and technical CSI format specifications.
• Ability to communicate effectively and work harmoniously with a wide variety of individuals and organizations directly and indirectly involved with projects and/or assignments.
• Ability to effectively interpret, organize and present information, ideas and concepts in written or presentation format and use consultative, collaborative and facilitation skills to obtain decisions required to move forward toward implementation.
• Demonstrated customer service experience requiring a very high level of diplomacy and professionalism.
• Ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems.
• Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds.
• Excellent communication skills; ability to effectively communicate information in a clear and understandable manner.
• Thorough knowledge of English grammar, spelling, and punctuation.
• Ability to interpret, communicate and apply policies and procedures.
• Ability to maintain a high degree of confidentiality.
• Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines.
• Excellent computer skills and competence with a variety of computer applications including word-processing, spreadsheets, databases, on-line systems, Internet as well as online calendaring and email.
• Working knowledge of or ability to quickly learn University infrastructure.
• Must be willing to travel and attend training programs off-site for occasional professional development.
• Must be able to work occasional holidays and adjust working hours to meet special jobs. May be called back periodically to perform work as needed on an emergency basis.

PREFERRED QUALIFICATIONS:

• Demonstrated experience managing large scale construction projects for a State facility, College or University, or other multi-facility commercial complex.
• Proficiency in AutoCAD, Revit and/or BIM software.
• Project Management Professional (PMP) certification as granted by the Project Management Institute.
• Five or more years of demonstrated project management experience in a lead role for all phases of complex real estate development or capital construction projects.
• Two years of experience/training in one or more of the following areas: construction project management, cost estimating, scheduling and schedule analysis, contract management, and/or financial analysis/management.
• Pursuit of licensure in architecture, mechanical, electrical, or civil engineering.
• Industry Certifications in building inspection issued by DSA, HCAI, ICC, or CASp accessibility.
• Demonstrated skills in an institutional/educational environment possessing a customer-oriented and service-centered attitude.

PHYSICAL DEMANDS: MEDIUM WORK – up to 40% of the activities involve sitting, standing, squatting, kneeling or walking; lifting heavy weight objects limited to 50 pounds; may involve pushing and pulling objects within the weight limits.

ENVIRONMENTAL FACTORS:

• Is exposed to excessive noise
• Is around moving machinery
• Is exposed to marked changes in temperature and/or humidity
• Is exposed to dust, fumes, gases, or radiation, microwave
• Drives motorized equipment
• Works in confined quarters
• Works in high places

SPECIAL CONDITIONS:

SCREENING: Only those applicants possessing experience most directly related to the immediate needs of the office will be invited to appear before a Qualifications Appraisal Board for the purpose of appraising training, experience, and interest in the position.

BACKGROUND CHECK: Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

SENSITIVE POSITION: Sensitive positions are designated by the CSU as requiring heightened scrutiny of individuals holding the position, based on potential for harm to children, concerns for the safety and security of the people, animals, or property, or heightened risk of financial loss to the CSU or individuals in the university community.

MANDATED REPORTER: Limited: The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised July 21, 2017

CONFLICT OF INTEREST: A “designated position” in the CSU’s Conflict of Interest Code.  The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.      

GENERAL INFORMATION: It is the policy of California State University, Bakersfield to hire only United States citizens and aliens lawfully authorized to work in the United States. All new employees will be required to present documentation verifying their right to accept employment. You will also be requested to present a social security card at the time of initial appointment in compliance with state payroll regulations.  State regulations require that every state employee sign the Oath of Allegiance prior to commencing the duties of his/her State employment, except legally employed non-citizens. These individuals are required to sign the Declaration of Permission to Work.

EEO STATEMENT: California State University, Bakersfield is committed to Equal Employment Opportunity.  Applicants will be considered without regard to gender, race, age, color, religion, national origin, sexual orientation, genetic information, marital status, disability or covered veteran status.