Job Summary:
Under general direction of the Director and in collaboration with the Manager, Talent Acquisition the Talent Acquisition Specialist provides support functions throughout the hiring life-cycle. The Incumbent contributes to the overall success of the of the Talent Acquisition program by providing high level customer service, performing complex business processes throughout the full cycle recruiting process, and by taking a consultative approach to advising hiring managers to ensure the attraction and selection of a broad and diverse pool of qualified candidates for staff and as needed support to management positions. The incumbent will expand and promote employment branding at CSU, San Bernardino; help create content for social media platforms and assist with employment branding projects in collaboration with University Strategic Communications department to increase employer brand awareness.
Responsibilities
Talent Acquisition:
- Coordinates the talent acquisition and recruitment processes for staff and Management positions, including strategic sourcing; the development and/or review of interview questions and test materials; coordination of interview schedules; and advising Hiring Managers on the appointment recommendation process.
- Consults with and advises key stakeholders on critical aspects of searches, including planning, attraction, selection, offer, and onboarding.
- Conducts detailed recruitment planning meetings with Hiring Managers to establish recruitment strategies and timelines.
- Develops job announcements and posts recruitments; screens applicant pool and refers qualified candidates to Hiring Managers.
- Proctors recruitment testing; plans, designs and develops selection tools, such as supplemental questions, written tests, performance exams, interview questions, and other related test materials.
- Proposes solutions to recruitment problems. Reviews all interview documentation and recommendations from departments to ensure compliance.
- Updates Manager(s) on progress of all recruitments.
- Conducts research, analysis and provides recommendations to key areas of recruitment, including policy, procedure, outreach, assessment, technology, continuous process improvement, retention, and best practices.
- Utilizes and maintains applicant tracking systems for optimal performance.
- Monitors recruitment and testing processes and procedures for compliance with Federal, State and Collective Bargaining Agreements.
- Promotes diversity and inclusion; assist in the development of diversity, equity, and inclusion strategies.
- Responds to inquiries from internal and external customers; develops strong rapport with campus stakeholders.
- Utilizes a variety of performance indicators and statistical analyses to advise key stakeholders on cost, quality, time, and satisfaction goals.
Branding:
- Use social media networks (e.g. LinkedIn, Facebook, X, and Instragram) to create engaging posts to attract passive candidates.
- Ensure employment branding is clear and recognizable on all social media posts.
- Creates marketing materials such as recruitment brochures, published advertisements, social media sourcing and flyers.
- Participates in job fairs and other campus events for employer brand exposure.
- Create monthly report regarding online summary for Talent Acquisition team review.
Compliance & Processing:
- Oversee the background check process for all staff and MPPs employment and maintains compliance with policy standards.
- Reviews results for all pre-employment physicals.
- Reviews all Live Scan results for campus.
- Conducts and/or consults on specialized background checks for UPD in compliance with POST requirements and regulations (background investigations, pre-employment physicals, psychological evaluations)
Programs/Presentations/Committees:
- Assist with planning, presenting and/or coordinating the New Employee Orientation (NEO).
- Assist in conducting CSU Recruit trainings.
- Coordinates with hiring managers and staff on pre-boarding activities to ensure excellent first-day experience for all new hires.
- Assists with HR special projects, workshops and events as needed.
- Other duties as assigned by Director or Manager.
Minimum Qualifications: Required Education and Experience
Bachelor's degree AND/OR the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
Required Knowledge, skills, and abilities
Typical nature of work assignments:
- Performance of a variety of administrative, technical and analytical duties of limited to moderate complexity and/or day-to-day administration of a program within an organizational unit under general supervision. Work activities relate primarily to operations and procedures.
- Work is usually limited to immediate organizational unit, but may coordinate projects within or with other units. Assignments require handling of multiple work priorities and accountability for own work results.
- Assignments regularly require the use of independent judgment to make decisions, interpret, and apply a wide range of policies and procedures related to the program area and/or administrative specialties. Standard procedures and practices are followed.
- A wide range of administrative problems related to day-to-day work unit and program operations will require solutions. Precedents may often be relied on to determine appropriate solutions.
- Typically, the work requires limited innovation, but some ingenuity may be used to meet new needs.
- The work focuses primarily on own work assignments and projects, rather than lead work direction. However, duties may include overseeing clerical operations and providing lead direction to support staff.
Typical knowledge and skill requirements:
- General knowledge of Human resources policies and procedures.
- General knowledge and skills in Human Resources with a foundational knowledge of public administration principles, practices, and methods.
- Working knowledge of Human Resources policies and procedures.
- Ability to learn, interpret, and apply a wide variety of state, federal and local policies and procedures relating to Human Resources and University.
- Ability to organize and plan work and projects including handling multiple priorities.
- Ability to make independent decisions and exercise sound judgment.
- Ability to compile, write, and present reports related to program or administrative specialty.
- Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit.
- Proficient experience using Microsoft Office and other computer systems
Preferred Qualifications
- Three (3) years of increasingly responsible technical and/or professional experience performing human resources duties which include recruitment and selection.
- Experience with coordinating an onboarding program.
- Experience in recruitment and selection/talent acquisition.
- Recruitment experience
Compensation and Benefits:
Anticipated Hiring Range: minimum $3694 – maximum $4775 monthly.
Classification Salary Range:minimum $3694 - maximum $7131 monthly.
The salary offered will take into account internal equity and experience among other factors.
The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here: https://www.calstate.edu/csu-system/careers/benefits/Documents/employee-benefits-summary.pdf
Position Information:
Work status: Full-time/Non-Exempt/Probationary
Academic year schedule: Monday through Friday (8:00 am – 5:00 pm), some evenings/weekends.
Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends.
The application deadline is: Wednesday, May 29, 2024.
As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.
California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas).
Conditions of Employment
Background Check
Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
Drivers License Check
Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record.
Mandated Reporter
The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment
I-9
CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents.
Statement of Commitment to Diversity
In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination.
California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion
Closing Statement:
Reasonable Accommodation
We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu.
Smoking
CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/.
Clery Act
In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act