Chancellor's Office Statement

Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of HR Payroll Systems Support. The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year.

Salary

The anticipated salary hiring range is up to $60,000 per year, commensurate with qualifications and experience.

Classification

Confidential Administrative Support I

Position Information

The California State University, Office of the Chancellor, is seeking an HR Payroll Systems Support to support a broad range of systemwide payroll-related projects and tasks. This position will have access to confidential employment/payroll data as well as information pertaining to collective bargaining.

This position is approved for telecommuting (two days telecommuting, three days in office (in-person)) with onsite work at the main headquarters located in Long Beach, California.

Responsibilities

Under the general direction of the Associate Director, Payroll, Benefits & Data Operations, the HR Payroll Systems Support will:

-Serve as a contact for systemwide payroll-related inquiries. Assists Associate Director, Payroll/Benefits and Data Operations and other team members in analyzing, researching, and responding to inquiries from other CO systemwide departments, campus staff and various State Controller’s Office (SCO) staff on a wide range of CSU policy items and collective bargaining provisions that impact payroll processing and the employment history and payroll systems.

-Assist the Associate Director, Payroll/Benefits and Data Operations and other team members in the preparation of correspondence and coded memo communications concerning systemwide payroll matters.

-Update, maintain and coordinate payroll-related online content (HRM Payroll Resources web pages, Payroll Managers’ Payroll Central SharePoint site and Listserv, CSU-specific information in the SCO’s Payroll Procedure Manual, Data Element Dictionary, and future Employment Transaction Manual projects).

-Responsible for preparing Pay Letters/coded memo communications and other salary-related communications to the campuses (e.g., pertinent SCO communications).

-Coordinate PIMS (Personnel/Payroll Information Management System) Manual updates with HR Data Operations and the SCO to ensure that PIMS provides current and accurate information on employment history PIMS processing requirements.

-Provide support in preparation of cyclical and project oriented coded memos and reports that impact systemwide payroll and coordinate distribution in accordance with prescribed timelines. Cyclical projects include salary increase updates/implementations, annual “Table of Workdays” Deficit Hour Reconciliation reporting, annual Jeanne Clery and Fire Safety Notices, Academic Year Calendar processing, and the annual 401(a)(17) CalPERS & PEPRA retirement limits notifications.

-Utilize CIRS database to extract employment history and payroll information from the PIMS system to respond to a variety of campus and department staff inquiries.

-Responsible for participating in and scheduling HRM and Labor meetings and preparing meeting documents (e.g., agendas and meeting summaries) as it relates to collective bargaining.

-Responsible for gathering and documenting all department procedures working with the department subject matter experts.

-Responsible for participating and assisting in the planning and coordination of the annual Payroll and Benefits conference.

-Support and participate in Payroll Managers meetings and other payroll-related webcasts, e.g., prepare announcements, documents, and materials, and schedule meetings.

-Participate in committees and workgroups such as EHDB Standardization, HR Business Processes, and CHRS committees.

-Assist on special projects as assigned.

Qualifications

This position requires:

-Bachelor's degree in a related field or equivalent combination of education and work experience is required. 

-Two to four years of experience working in a highly professional capacity with demonstrated comprehensive experience and knowledge of HR systems and payroll processing.

-Minimum two years of experience in a human resources environment in a complex organization to include human resources project management, information, and reporting.

-Strong research, analytical and technical skills.

-Strong professional and effective verbal and written communication skills. Thorough knowledge of English grammar, spelling and punctuation required.

-Excellent organizational and project management skills.

-Demonstrate proficient knowledge of standard office software, database applications, and possess the ability to develop skills necessary to effectively use new software applications.

-Demonstrate initiative in troubleshooting, problem solving, and possession of critical thinking skills.

-Work in a complex environment with multiple priorities. Must coordinate multiple tasks simultaneously and independently set priorities.

Application Period

Priority consideration will be given to candidates who apply by July 22, 2025. Applications will be accepted until the job posting is removed.

How To Apply

Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application.

Equal Employment Opportunity

Consistent with California law and federal civil rights laws, the CSU provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070.

Title IX

Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix

E-Verify

This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA).

If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS).

COVID19 Vaccination Policy

Per the CSU COVID-19 Vaccination Policy, it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications.

CSU Out of State Employment Policy

California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Background

The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position.