Job Summary

The CED Administrative Assistant provides administrative support to the College of Education (CED), the CED ASM, and CED Departments, as needed.  This position will be assigned to support various Departments, Department Chairs/Directors, faculty, staff, and students in a wide variety of areas, including communications, scheduling & program support, record keeping, and personnel matters.  The Administrative Assistant also acts as a customer service specialist for its constituents: faculty, staff, students, and the public-at-large.  This position may support multiple department units at one time and the various units supported can be complex in nature and will require the ability to learn the intricacies of each department.

Key Responsibilities

• Administration, Communications, & Customer Service. Serves as liaison between student, faculty, and administrators and the public, including answering phones and greeting Department visitors.
• Scheduling & Program Support. Assist in the process of assigned time requests and reports, and comprehensive exams when needed.
• Record Keeping & Inventory. Receive and log to track the status of student equivalency forms and submit to designated faculty or faculty program coordinator for review and disposition of student request.
• Personnel Matters. Assist in maintaining full time and part time faculty files. File student evaluations, appointment forms, and any other personnel related issues.

Knowledge Skills and Abilities

Knowledge and demonstrated experience with Excel and Word. Knowledge and experience with PeopleSoft. Knowledge and experience with university policies and procedures. Demonstrated ability to prioritize and handle multiple tasks and to be a team player. Ability to work in fast-paced environment. Ability to interact politely. Has patience, be professional, and efficiently interact with many visitors and callers. Knowledge of English grammar, punctuation and spelling is required.

Ability to communicate with an ethnically and culturally diverse campus community.  Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures.  Ability to contribute to a positive university experience for each and every student, and assist in achieving the university's commitment to a "vision of excellence."

Education and Experience

• Equivalent to three years of administrative support experience required.

Testing

A skills test will be conducted at the time of interview. 

Physical Summary

Sedentary work - Involves mainly sitting. Walking and standing are minimal. Lifting is limited to lightweight objects. (10 pounds or less).

Department

CED Administration

Classification

Administrative Support Assistant II

Compensation

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.

CSU Classification Salary Range: The CSU Classification Salary Range for this position is $3,680 - $5,417 per month.

Benefits

Excellent benefits through CalPERS (health, vision, dental), tuition fee waiver, generous vacation and sick leave, and 14 paid holidays each year.

Time Base

1.0  time-base, 40 hours per week.

Duration of Appointment

This is a temporary position for one year with no permanent status granted. Temporary assignments may expire prior to the ending date.

Application Procedures

Click Apply Now to complete the CSULB Online Employment Application.

PLEASE FILL OUT THE APPLICATION COMPLETELY. It is important that all sections of the on-line application are filled out completely and accurately. Please include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position. 

Additional Information

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSULB will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Due to the nature of this position, current CSULB employees are subject to a criminal record check unless they have successfully completed a criminal background check through CSULB within the past 12 months.

CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).

California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.

Equal Employment Statement

Consistent with California law and federal civil rights laws, CSULB provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, national origin, or other protected status. CSULB complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.

Accommodations

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact StaffHR-Accommodations@csulb.edu.

Out of State Employment Policy

California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.