Assistant Director of Athletics for Student Success & Compliance

Athletics
Job # 545807
First Review Date: Tuesday, April 15, 2025

Open Until Filled

 

At Cal Poly Humboldt, bold hearts and open minds shape the future.

Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world.

Cal Poly Humboldt is proud to have more than 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs — all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt.

Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field.

 

(Job #545807) Administrator I, Assistant Athletics Director for Compliance & Student Success, Salary Range: $4,135 - $12,288; Hiring Range: $4,135 - $6,200. This is a full-time, benefited, exempt, 12-month pay plan position in Athletics. This position is an Administrator I in the California State University Management Personnel Plan (MPP). Under this plan, incumbents are subject to normal management reviews and serve at the pleasure of the University President. Additional information can be found at: http://www.calstate.edu/HRAdm/policies/mpp.shtml. This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits.

 

Position Summary:

The Assistant Director of Athletics for Compliance & Student Success reports to the Executive Director of Intercollegiate Athletics and works in support of the goals and operations of the department. This position is a senior leader for Intercollegiate Athletics and sits on the Executive Committee of the department. It requires knowledge of the collegiate academic environment to ensure that Cal Poly Humboldt Intercollegiate Athletics complies with NCAA rules and delivers necessary academic support to its student-athletes. It also involves select sport-oversight responsibilities and may be asked to provide oversight to other matters pertaining to the operational needs of Intercollegiate Athletics.

 

Key Responsibilities:

 

Manages and administers all athletics department activity for NCAA rules compliance. 

• Ensure that Intercollegiate Athletics is compliant with all NCAA, CCAA, and Cal Poly Humboldt rules and regulations by proactively designing, implementing and coordinating all athletics compliance procedures and processes according to the NCAA's applicable guidelines, requirements and best practices.
• Serve as the superuser for Teamwork’s compliance software, ensuring all appropriate operations are managed through the software to allow for compliance tracking. 
• Responsible for managing and ensuring the accuracy of appropriate data management systems, including teamwork’s software, PeopleSoft, and all other utilized platforms.
• Responsible for advising executive leadership of rules, regulations and changes and for providing strategic planning and implementation to ensure department compliance.
• Administer eligibility certifications processes.

 

Oversight of Recruiting and Financial Aid

• Administers all athletics aid policies and procedures, including Grant-In Aid awards, National Letter of Intent signing, budget/equivalency tracking and summer scholarships with coaching staffs and Financial Aid office.
• Monitor all recruiting activities to ensure compliance with NCAA regulations.

 

Compliance Knowledge and Department Education

• Develop, implement, and conduct a comprehensive NCAA Rules Educations Program annually for all athletics department staff, current student-athletes, prospective student-athletes and other constituents such as Humboldt faculty and staff, representatives of athletics interest, boosters and high schools.
• Responsible for and have expert knowledge of federal, NCAA, conference and institutions rules and regulations which require the employee to keep abreast of any updates or changes affecting Intercollegiate Athletics compliance with NCAA rules, Title IX, FERPA, and HIPAA.

 

Academic Support

• Administer oversight of the academic services team who oversees academic progress, course registration and academic advising of student athletes. 
• Administer oversight of the counseling, advising and tutorial services provided to student-athletes, and act as liaison with the Learning Center. 
• Ensure the academic progress of student athletes is monitored and academic advisors are working with student-athletes to keep them on track to meet all progress towards degree requirements and graduate. 
• Ensure counseling, advising and tutorial services for student athletes are being utilized, and act as a liaison between coaches, Enrollment Services, faculty, and the faculty representative for athletics. 
• Provide in-department support for Athletics Advising personnel, who oversee academic progress, course registration and academic advising of student-athletes, but who report within the Advising Department.
• In some instances, represent the Executive Director of Intercollegiate Athletics in their absence at special events or as a part of campus committees and/or task forces.

 

Manage all compliance reporting requirements, NCAA communications, and Management of NCAA Violations

• Responsible for creating and completing Humboldt, conference, and NCAA reports, including but not limited to, Academic Performance Census, ASR/GSR, Sports Sponsorship, and EADA and to be shared with internal and external stakeholders.
• Act as the institutional liaison with the Eligibility Center to coordinate initial eligibility processing and ensure all required tasks are taken
• Report all suspected violations to the Executive Director of Intercollegiate Athletics and/or the Faculty Athletics Representative (FAR) within 24 hours notification of the issue.
• Report all NCAA rules violations through campus/conference reporting structures, including conducting the investigation if needed.

 

Campus Liaison

• Serve as the campus liaison with housing, financial aid, registrar, and admissions departments.
• Support various departments in ensuring continuity of work and support for athletics.

 

Knowledge, Skills, and Abilities Associated with this Position Include:

• Ability to work independently with a high level of individual responsibility.
• Demonstrated problem-solving skills and the ability to facilitate conflict resolution with coworkers and others.
• Proficient knowledge of NCAA rules and regulations.
• Ability to use database software and/or on-line compliance software applications.
• Thorough knowledge of and ability to apply expertise to complex programs and/or administrative specialties, including pertinent laws and regulations.
• Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop solutions.
• Ability to work with representatives from public and private entities and handle potentially sensitive solutions.
• Demonstrated consultative skills in working with internal and/or external constituent groups.
• Professional experience working with a diverse population.
• Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus.
• An understanding of the dynamics of diversity in higher education, sensitivity to cross-cultural perspectives and experiences, with the ability to establish and maintain working relationships with staff, students, coaches and faculty from diverse backgrounds and a demonstrated ability to incorporate this understanding, as appropriate, in all levels of work.

 

Minimum Qualifications:

General knowledge and skills in NCAA compliance policies, regulations, and requirements, with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree OR through a combination of education and work experience which provides the knowledge, skills, and abilities required for this position-- primarily the ability to perform the full range of work related to the program and policy research, analysis, development, evaluation, and/or operational and fiscal analysis related to NCAA compliance.

  

Preferred Qualifications:

• Experience using ARMS compliance software and the NCAA CAi and Eligibility Center.
• Experience performing NCAA compliance duties
• Experience investigating compliance cases and writing summaries of proposed outcomes.
• Experience working with sensitive academic and medical student records
• Experience interpreting and communicating compliance-related procedures, policies, information and ideas
• Bachelor's Degree

 

 

Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button:

• Letter of Interest
• Resume or Curriculum Vitae
• Contact information for at least three professional references

Application Deadline: The deadline to submit application materials by first review is 11:55 p.m. on Monday, April 14, 2025.

Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626.

We acknowledge that Cal Poly Humboldt is located on the unceded lands of the Wiyot people, where they have resided from time immemorial. We encourage all to gain a deeper understanding of their history and thriving culture. As an expression of our gratitude we are genuinely committed to developing trusting, reciprocal, and long lasting partnerships with the Wiyot people as well as all of our neighboring tribes. Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies.

Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply.

Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed. This position is telecommute eligible; work on-site as scheduled or as requested and telecommute as scheduled.

CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measure established by each campus. The systemwide policy can be found at CSU Vaccination Policy and any questions you have may be submitted to hr@humboldt.edu.

Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment.

CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS)

Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information.  Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position.

 

All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, the Cal Poly Humboldt provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly Humboldt complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.  Cal Poly Humboldt is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At Cal Poly Humboldt, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all.

 

Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training.

Class Code: 3318
Publication Date: 3/18/2025