Classification:   Mail Clerk
Hours:  Full-time / 40 hours per week 
FLSA:  Non-exempt 

Anticipated Hiring Salary:  $3,680* mo.
CSU Salary Schedule
*CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs.

Priority Screening Date: December 15, 2024
Recruitment Status:  Open Until Filled

ABOUT CSUMB

California State University, Monterey Bay is a mid-sized university in California’s Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement, CSUMB is part of the nation’s largest four-year public university system, California State University, which educates nearly 460,000 students every year. 

With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students’ lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB’s sustainability goal is to be carbon neutral by 2030. 

The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University.

As one of the 23 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean.

PURPOSE:

Under the direct supervision of the Associate Director of Logistical and Facilities Services and day-to-day work direction of the Shipping & Receiving and Warehouse Lead, the Mail Clerk is responsible for the receipt, inspection and distribution of inbound mail, inter-campus mail, parcels and freight for the campus community.

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:

• Collect, sort, and distribute campus mail, United States mail and other printed and packaged materials for the campus. Receive and process inbound and outbound mail, intercampus mail, parcels and freight shipments. Inspect materials for damage and proper delivery address. Receive materials by using established protocols. Process and prepare mail and parcels, including sorting and loading, according to delivery routes. Sort and distribute intercampus mail.
• Ensure that materials are securely stored, kept and transported. Deliver materials, acquiring signatures where necessary. Track and reconcile undelivered items. Pick up outgoing items from on and off campus locations. Stage items for carrier pickup. Use online carrier websites to process outbound shipments. Use metering system to process outgoing mail and parcels. Utilize tracking, postage meter, and carrier shipping systems.
• The Mail Clerk will also provide warehouse coverage during operational hours, when needed.

Other Functions:

Performs other job-related duties and special projects as assigned.

KNOWLEDGE, SKILLS AND ABILITIES:

General knowledge of office methods, supplies and equipment; working knowledge of current postage rates and shipping rules and regulations.

Ability to accurately interpret and apply current postage rate charts and regulations; spell correctly; read and write at a level appropriate to the duties of the position; and perform mathematical calculations quickly and accurately.

MINIMUM QUALIFICATIONS:

One year of general office clerical work, stock clerk work or delivery service work.

Prospective applicants who have not had the experience listed may be considered eligible based on other evidence of meeting the above average minimum qualifications.

PREFERRED QUALIFICATIONS/DESIRABLE EXPERIENCE:

Minimum 3 years of mailroom or shipping/receiving experience. Experience with postage meter equipment, such as Pitney Bowes. Ability to use various software, such as Microsoft Word, Excel. TMA Systems. Strong knowledge of general warehousing procedures.

Technical fluency with Oracle/PeopleSoft, CSU Common Management System or equivalent <student/finance> information system; Microsoft Office Professional; Google Workspace (Gmail, Docs, Sheets, Drive, Calendar, Forms, etc.); 25Live; intranet drives; and internet browsers.  

SPECIAL CONDITIONS OF EMPLOYMENT & POSITION DESIGNATIONS:

• All offers of employment are contingent upon the successful completion of a background check (including a criminal records check).
• The person holding this position will have a duty to report to the Campus Title IX Officer information pertaining to discrimination, harassment, sexual misconduct, sexual exploitation, dating violence, domestic violence, stalking, and retaliation and is required to comply with the requirements set forth in CSU Executive Order EO 1095, EO 1096, and EO 1097​ as a condition of employment.
• This position has been designated as a sensitive position with access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards.
• The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083  as a condition of employment. 
• This position has been designated as a sensitive position with:
  • access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards.
  • responsibility or access/possession of building master or sub-master keys for building access
  • responsibility for operating commercial vehicles, machinery or equipment that could pose environmental hazards or cause injury, illness, or death
• Must possess and maintain a valid license to drive in the State of California, pass the Defensive Training Class, and be insurable under the University's liability coverage.
• May require occasional evenings and/or weekend work.

PHYSICAL ENVIRONMENT:

Requires travel between campus offices and off-campus locations.  Office environment with standard equipment and tasks.  Position requires working at a computer and desk for extended period.

The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates.

PHYSICAL REQUIREMENTS:

Ability to stand or sit for extended periods of time. Ability to perform manual labor including reaching, carrying, lifting, pushing, kneeling, twisting and balancing of objects up to 50 lbs.

BENEFITS/PERKS: 

CSUMB offers a premium benefit package that includes outstanding vacation, health, dental and vision plans; membership in the California Public Employees Retirement System (CalPERS); and 15 paid holidays a year. For more information, visit Employee Benefits Summary. As a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information.

APPLICATION PROCEDURE:

For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB. Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned.

CSUMB is not a sponsoring agency for staff or management positions.

Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at (831) 582-3389 or emailing humanresources@csumb.edu. All employees must be eligible for employment in the U.S.

GENERAL INFORMATION:

CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/.

CSUMB is a smoke and tobacco-free campus.

EQUAL OPPORTUNITY EMPLOYER:

CSUMB is an Equal Opportunity employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability.