Legal Secretary (Hybrid)

Apply now Job no: 539075
Work type: Staff
Location: Chancellor's Office
Categories: Confidential, Administrative, Probationary, Full Time

Chancellor's Office Statement

Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Legal Secretary (Hybrid). The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year.


The anticipated salary hiring range is up to $7,233 per month, commensurate with qualifications and experience.

The salary range for this classification is $3,661 to $7,977 per month.


Legal Secretary

Position Information

The California State University, Office of the Chancellor, is seeking a Legal Secretary (Hybrid) to work with four or more attorneys, and/or paralegals on the Civil Rights team, and the Assistant Vice Chancellor and Chief of Staff in the Office of General Counsel to provide a full range of support and administrative services.

This position is approved for telecommuting (two days telecommuting, three days in office (in-person)) with onsite work at the main headquarters located in Long Beach, California.


Under the general direction of the Assistant Vice Chancellor and Chief of Staff, Office of General Counsel, the Legal Secretary (Hybrid) will perform duties as outlined below:

Each legal secretary has responsibility for an office administrative specialty function – e.g., budget maintenance, technology issues, processing Title 5 changes, library management, legislation and contracts. 

-Preparing legal pleadings, subpoenas, and legal briefs in compliance with Federal, State and local court rules, including but not limited to court calendaring and e-filing/e-service.

-Interacting statewide with court clerks, deposition and attorney services.

-Preparing and processing all forms of communication within and outside of the California State University.

-Opening and maintaining office files, both hard copy and electronic.

-Maintaining calendars, making travel arrangements, preparing travel request and reimbursement, and other CSU administrative forms.

-Answering telephones, and performing other office-related duties, including but not limited to filing, copying, scanning, indexing, and various other organizational tasks.

-Monitoring, replenishing and ordering office supplies.

-Maintaining internal office lists.

-Troubleshooting basic computer issues, telephone issues, and basic office repairs.

-Processing invoices, and membership dues, and running building-wide errands. 

The Legal Secretary is assigned to support designated attorneys, paralegals and the Assistant Vice Chancellor and Chief of Staff, and reports to the Assistant Vice Chancellor and Chief of Staff, who prepares their evaluation. The incumbent is a part of the office team and will from time to time be asked to assume responsibilities outside of the principal functions.


This position requires:

-Each legal secretary must type at a corrected rate of at least 55wpm, must be proficient with current computer platforms and software applications, including formatting legal pleadings/documents, must be able to generate tables of contents and authorities in Microsoft Word and must have State/Federal law knowledge.

-5 to 7 years experience as a Legal Secretary.

Preferred Qualifications

-Experience using eCounsel/NetDocs/Deadline Assistant preferred.

Application Period

Priority consideration will be given to candidates who apply by July 29, 2024. Applications will be accepted until the job posting is removed.

How To Apply

Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application.

Equal Employment Opportunity

The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070.

Title IX

Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at:


This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA).

If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS).

COVID19 Vaccination Policy

Per the CSU COVID-19 Vaccination Policy, it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications.

CSU Out of State Employment Policy

California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.


The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position.

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