Job Summary

San José State University’s Charles W. Davidson College of Engineering is an innovative, collaborative, and supportive environment that empowers employees to achieve professional and personal goals while contributing to the university’s student-centered mission. A member of the 23-campus California State university system, San José State University is situated in the entrepreneurial heart of Silicon Valley. The College of Engineering at San Jose State University comprises ten departments and independent programs which employs nearly 400 faculty and staff to support more than 7,000 local and international students. Committed to excellence and service, the expert staff of the College of Engineering frequently work with multiple external stakeholders and partners from across campus and other institutions. 

The College of Engineering’s Senior Financial and Data Analyst is a key member of the college’s resources and operations group. The Senior Financial and Data Analyst works collegially and cooperatively with employees of the college to perform duties under limited supervision, and works independently to achieve specified outcomes while reporting to the Director of Resources and Operations.

The Senior College Financial and Data Analyst oversees the budget and financial affairs of the college to ensure proper financial management, working closely with the senior management team to maintain, enhance and grow the college's programs and financial objectives to achieve goals. The Senior Financial and Data Analyst performs a number of highly complex technical functions, using advanced fiscal analysis and projections for finding solutions to problems and developing new methods for execution. As the financial expert for the college, the Senior Financial and Data Analyst monitors and guides the college departments to appropriately manage their budgets and fiscal resources. The Senior Financial and Data Analyst oversees all college finances, including operating funds, PaCE funds, SSETF funds, and over 150 auxiliary accounts and advises the Dean and management team in making critical business decisions.

The College of Engineering is committed to bringing anti-racism practices into services and operations. This position advances strategic initiatives and ensures day-to-day business functions are aligned with the core values of equity, diversity, inclusion, and accessibility.

Key Responsibilities

• Prepares reports that outline and clarify the financial position of the college across multiple funding sources and auxiliary organizations.
• Reviews/approves financial transactions, including but not limited to, budget requests, travel transactions, and procurement/payment transactions for appropriate use of funding sources, compliance with university policies, and timely/accurate internal reporting.
• Processes financial transactions including but not limited to, budget/expense journals, expense transfers, HR expense adjustments, direct payments, reimbursements, invoicing, requisitions, and change orders.
• Advises the Dean and Director of Resources & Operations on sound fiscal practices and provides strategic guidance on managing the college’s annual operating fund budget, in excess of $20M.
• Manages the quarterly projections and year-end closing processes.
• Performs fiscal analysis related to budgets, funding, and critical projects involving the College.
• Conducts data analysis of salaries, faculty workloads, enrollment trends, and research activities to project future trends and associated fiscal impacts.
• Provides training and guidance to the college’s department chairs/directors, support staff, and faculty to facilitate compliance to financially-related policies and procedures.
• Provides leadership and work direction to a team of staff.

Knowledge, Skills & Abilities

• Ability to work independently, as well as collaboratively with a team
• Extensive and in-depth knowledge of budgetary procedures, accepted accounting principles, and financial management practices
• Ability to forecast and plan the use of revenue streams available to the College from all funding sources (including State General Funds, Trust Funds, external gifts, and contract awards)
• Ability to exercise initiative, flexibility, and substantial judgment and discretion
• Expert knowledge of software applications: word processing, spreadsheet, presentation programs, database management
• Ability to quickly learn PeopleSoft, Data Warehouse, and Common Finance System data management systems
• Excellent oral and written communication skills
• Strong analytical and problem-solving skills
• Ability to respond to problems quickly, exercising sound judgment, making constructive recommendations, interpreting and applying fiscal policies and procedures, and performing work in various situations where numerous and diverse demands are involved
• Ability to perform in a detail-oriented environment
• Excellent customer service and public relations skills
• Ability to train and supervise staff members

Required Qualifications

• A bachelor's degree and/or equivalent training.
• Six years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.           

Preferred Qualifications

• Master’s Degree.
• Experience with budget projection and data analysis
• Higher education experience in one or more of the following: accounting, finance, business, academic planning, program support, or support services
• Three (3) years of progressively responsible administrative work experience
• Experience with SJSU financial systems or similar (PeopleSoft, Data Warehouse, Common Finance System, etc.)
• Excellent written and verbal communication skills    

Compensation

Classification: Administrative Analyst/Specialist – Exempt III
Anticipated Hiring Range: $7,437/month - $8,387/month
CSU Salary Range: $6,970/month - $13,544/month

San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary.

Application Procedure

Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:

• Resume
• Letter of Interest

All applicants must apply within the specified application period: October 24, 2024 through November 7, 2024. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.

Contact Information

University Personnel
jobs@sjsu.edu
408-924-2252

CSU Vaccination Policy

The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu.

Additional Information

Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.

The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.

SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS)

All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity.

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: 

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu.

Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf. The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu.

Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director.

Equal Employment Statement

San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus).