Job Summary

Under general supervision from Moss Landing Marine Labs (MLML) Executive Director, responsible for overall management of the Marine Operations Department (MOD), including operation of research vessels, boats; maintenance of vessels, boats, facilities, instrumentation and equipment; budget preparation and oversight of approved budget, proposal writing, contracting, scheduling; adherence to safety standards and regulatory compliance. The incumbent supervises personnel in the MOD and manages the day-to-day operations of the MOD including support facilities, equipment, administration, technicians, boat crew, and student assistants.

Key Responsibilities

• Oversight of all boats, instrumentation, marine operations facilities, and operations; supervises technical staff, administrative staff and students
• Collaborate with the Resource Manager and Executive Director to establish Marine Operations Department (MOD) budgets, and responsible for adhering to approved budgets of. Keeping and sharing appropriate documentation and records, planning documents and SJSU financial management tools for accounting
• Provide information necessary for the preparation of overall Moss Landing Marine Labs (MLML) budgets and proposals
• Serve as operator of vessels less than 100 tons, which include diesel powered general-purpose oceanographic research vessels
• Maintain the schedules and cruise planning calendars for Small Boat and Research Vessels less than 100 tons throughout the year; and ensure all MOD scheduling processes are streamlined and formalized in collaboration with MLML leadership, followed and are efficient for scientific users

Knowledge, Skills & Abilities

• Ability to communicate with constituents in a professional and respectful manner
• Ability to manage a variety of operations simultaneously and set priorities
• Demonstrated ability to provide leadership to a diverse staff made up of technicians, students, administrative assistants, scientists and researchers from outside organizations; maintain cooperative working relationships with staff, faculty, students and visiting researchers
• Intermediate level skill using MS Excel, or similar applications suitable to perform accounting/bookkeeping, budget forecasting and financial reporting for an annual budget of $200,000 to $500,000
• The ability and knowledge to develop and implement operational processes and procedures
• Excellent communication skills and leadership ability 
• Knowledge of ship scheduling factors such as vessel capabilities, weather and scientific fieldwork requirements for using boats and vessels
• Must carry, or be eligible to acquire, appropriate Coast Guard license as Master of Vessels 50 tons or greater. Coast Guard licensed engineers will also be considered depending on license carried and ability to qualify for 50-ton Master’s license
• Knowledge of ships and ship operations, licensing and reporting requirements, certifications, maintenance requirements and oceanographic research procedures and operations
• Knowledge of small research vessel, small boat, outboard motor systems, maintenance requirements and procedures.
• Ability to manage repair and overhaul contracts
• Advance knowledge with maritime service and supply vendors and products
• Skill in researching resources and solutions for fabrication, modification, repairs and maintenance unique to a marine research operation
• Knowledge of small boat operations, safety, navigation
• Ability to teach small groups and individuals
• Knowledge of the AAUS Diving Officer Competency Profile and ability to manage technical operations staff
• Working knowledge of managing inventory of equipment and gear requiring depreciation and replacement schedule
• Competence in compressed-gas technology, basic supply and maintenance requirements
• Ability to establish and implement processes for scheduling small boats and make decisions regarding maintenance of facilities or vessels
• Familiarity with grant proposal timelines in an academic or government setting

Required Qualifications

• Bachelor’s degree, preferably in marine sciences or maritime fields of study
• Three years’ experience as vessel operator and/or three years’ experience managing vessel operations, preferably for research vessel operations
• Coast Guard license for Master of vessels 50 tons or greater, or eligibility to obtain. Coast Guard licensed engineers will also be considered depending on license carried and ability to qualify for 50-ton Master’s license
• Previous supervisor or management level experience
• Previous experience managing budgets
• Facilities operations, maintenance and planning experience

Preferred Qualifications

• Post-Baccalaureate
• Experience with SJSU financial systems or similar (PeopleSoft, data warehouse, etc.) 

Compensation

Classification: Administrator II
Anticipated Hiring Range: $8,000/month - $8,584/month
CSU Salary Range: $5,053/month - $16,221/month

The final hiring salary will be commensurate with experience.

San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary.

Application Procedure

Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:

• Resume
• Letter of Interest
• Certification/License

All applicants must apply within the specified application period: November 27, 2024 through December 11, 2024. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.

Contact Information

University Personnel
jobs@sjsu.edu
408-924-2252

CSU Vaccination Policy

The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu.

Additional Information

Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.

The standard background check includes: criminal check, employment, and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third-party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.

SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS)

All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity.

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: 

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu.

Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf. The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu.

Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director.

Equal Employment Statement

San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus).