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Job ID: Recruitment #60619

Job Title:
Sr. Bibliographic Analyst (Library Service Specialist III)

Appointment Type:

Time Base:

Date Posted:
November 5, 2018

Closing Date:
November 19, 2018

Link to Apply Online:

Campus Employment Homepage:

Type of Appointment: Full-Time, probationary
Collective Bargaining Unit: CSUEU Unit 9

Classification Salary Range: $3,371 - $6,316 per month
Anticipated hiring range: $3,371 – $4,353 per month

Recruitment Closing Date: November 19, 2018


Bibliographic Access Services (BAS) acquires, organizes, preserves, maintains and provides effective bibliographic access according to internationally accepted standards and practices to the Library's collection of materials and other scholarly information in a multitude of physical and electronic formats.


The Senior Bibliographic Analyst will consult and collaborate with the Metadata Management Librarian in determining and recommending future-oriented strategies and appropriate resources aimed to increase the efficiency and effectiveness of the Bibliographic Access Services department's daily operations through ALMA, the Library's ILS, and other applications and services; contribute to the design, organization, and execution of these aforementioned ILS and other computer system and service initiatives by identifying key issues, gathering, analyzing, and reporting on data/statistics, conducting applicable research, and collecting necessary evidence to help Collection Management Coordinator make informed decisions to the acquisition, deployment, and allocation of resources; critically evaluate, recommend, and implement new, effective functionalities and upgrades in the available modules of ALMA to ensure timely and cost-effective means of conducting BAS daily business, including check in, claiming, HEGIS maintenance, ordering, renewing and canceling, through maximizing appropriate ALMA functions; and provide high-level support and assistance to the Metadata Management Librarian with data management, assessment, profiling and indexing by collecting, reviewing and critically analyzing bibliographic data inconsistencies and reports in the ILS. In consultation with appropriate staff, the incumbent will report any potential problems and recommend enhancements and solutions directly to the Metadata Management Librarian. The incumbent will provide consultations and support as a BAS key resource person for problem-solving ILS issues, and work in close partnership with Digital Services & Technology staff on OPAC- related issues and questions; assist with and perform all monograph-, serial- and e-resource-based tasks as related to resource management in ALMA, and troubleshoot as needed; assist with all acquisition-related tasks in ALMA, and troubleshoot as needed; gain technical experience and proficiency in statistics principles and reporting associated with ALMA, ALMA Analytics, and other computer applications to facilitate data collection, analysis and report creation; perform queries, execute jobs, and run large and small scale ad hoc statistical reports in ALMA and ALMA Analytics tailored to BAS and other library personnel's specific needs, and present the data in a meaningful way to the intended audience; research, collect, visualize, and report SUSHI/COUNTER statistics on a regular basis; serve as a Key Library Contact for ALMA and ALMA Analytics for BAS and other library departments as needed by addressing all ALMA-related inquiries and providing troubleshooting support and options; serve as the Exlibris Sales Force Liaison and file and follow through on cases to Exlibris on behalf of BAS staff in a timely and efficient manner; conduct training sessions for library staff on ALMA-related tasks and ALMA Analytics, if needed, and continue to promote and share expertise of both ALMA and ALMA Analytics; gain experience and proficiency in PRIMO in order to perform logical analysis and tests for troubleshooting ILS to OPAC issues effectively; consult and collaborate with the Metadata Management Librarian in synthesizing results of data collection and assessment efforts, and provide regular statistics reports and projections required by the University, Library, and the CSU Consortium; collaborate with CSU counterparts to problem-solve and resolve any ALMA, ALMA Analytics, and PRIMO issues encountered. The incumbent will perform high level and complex copy cataloging in all formats, including electronic formats; follow national standards, including: RDA (Resource Description and Access), AACR2r (Anglo-American Cataloging Rules), Library of Congress Policy Statements, LC Subject Headings, LC Authorities, LC Classification, CEG (CONSER Editing Guide), CCM (CONSER Cataloging Manual), OCLC Serials Format, OCLC Bibliographic Input Standards, controlled vocabularies, and established local departmental guidelines; verify entries in the catalog record against the item(s) in hand, adjust call numbers to fit in logically with those already in the Library's OPAC; assist and perform advanced searching in OCLC and ALMA for correct authority records, supplying and/or verifying names, series and subject headings, call numbers, and bibliographic description of each title to ensure retrievability by all library users; assist and perform LC call number assignment, subject classification, and authorities verification and updating as needed; consult with the Metadata Management Librarian for problems, discrepancies, or conflicts related to metadata and classification; keep up to date with new information and technology as it relates to bibliographic control and systems maintenance tasks through active participation in relevant meetings, workshops and online discussion groups and continual study of professional literature; serve on BAS or other library and campus committees to analyze, recommend and implement new, innovate ways to improve library services; and perform other duties as assigned.


Bachelor’s Degree or its equivalent AND familiarity with Integrated Library Systems or equivalent combination of education and experience.


Current hands-on, in-depth experience and working knowledge of Exlibris's ALMA library management system, including ALMA Analytics, and Exlibris's PRIMO discovery system; experience with working in academic libraries and other higher education institutions; experience with working in a diverse campus community and working with students, staff, and faculty; proficiency with statistical programs and software related to data collection and manipulation; possession of the ALMA Administrator Certification; proficiency in Excel and the Microsoft Office Suite; experience with LC Classification Web, MARCEdit and other cataloging tools and resources; experience with RDA (Resource Description and Access) and other metadata and cataloging standards, including archival standards, in an academic library setting; experience with authority record creation and verification according to NACO standards; demonstrable familiarity with emerging bibliographic control standards and practice; experience with or demonstrate potential to perform original cataloging in a variety of formats, including electronic formats; reading knowledge of one or more foreign languages.


A background check must satisfactorily be completed before a candidate can be offered this position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for this position. The background check consists of the following: Employment verification, education verification, reference checks, and checks of the following systems and databases: National Social Security Number/Address Locator, Felony/Misdemeanor, National Criminal Database, Federal Criminal, Department of Motor Vehicles, and National Sex Offender Registry.


Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status.


Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: http://dsa.cpp.edu/police/securityreport.asp

Cal Poly Pomona is a smoke and tobacco-free campus. Please refer to the link below for policy information. http://www.calstate.edu/EO/EO-1108.html


The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. http://www.calstate.edu/eo/EO-1083.html