CSU Job Listing Details

Printable version
E-Mail this listing

East Bay

Job ID: 5208

Job Title:
AVP, Facilities Development & Operations - Administrator III

Time Base:

Date Posted:
November 16, 2017

Closing Date:
Open until filled

Link to Apply Online:

Campus Employment Homepage:


The salary range will be from $150,000 per year - $170,000 per year.

This position is a Management Personnel Plan (MPP) position in the CSU, and serves at the pleasure of the President.

The CSU enjoys a generous benefits program with employer paid life insurance ($100,000), as well as health, dental, and vision insurance with the monthly premium largely paid by the CSU. Additionally, we offer a broad range of other benefits which includes dependent and health care reimbursement accounts, tuition fee waiver, 401k, 457 and 403(b) plans.

The CSU belongs to the CalPERS retirement plan in which medical and dental insurance continues in qualified retirement.

The CSU has 14 paid holidays and the position earns 24 days of vacation and 12 days of sick leave per year.

For more information on the benefits program, please visit http://www.csueastbay.edu/af/departments/hr/benefits/index.html


California State University, East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, California State University, East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, California State University, East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability.


The Associate Vice President (AVP) is the principal facilities administrator at CSU, East Bay. Reporting to the Vice President for Administration and Finance/CFO, this position is responsible for leading and directing the operational and developmental planning of all campus facilities to support the academic mission of the University. The incumbent provides vision and leadership for all departments within the Facilities Development and Operations Unit, which includes functions such as facilities and grounds operations and maintenance; planning, design & construction; business operations; and energy and utilities management.

As the University's senior facilities administrator, the incumbent is responsible for the successful operation, maintenance and development of the university's physical plant. The incumbent plays a key role in establishing and directing the strategic goals of the department and ensures operational objectives are achieved.

The AVP engages collaboratively with campus administration and the campus community to provide superior customer-focused services while advancing the university's goals. The AVP plays a significant role in creating the campus master plan. The AVP also works closely with the Capital Planning, Design and Construction and the Finance and Treasury groups at the Chancellor's Office to develop and implement the system-wide Capital Outlay Program.


Provide overall leadership and management to the Facilities Development and Operations team. This includes supervising and providing guidance to direct reports and their staff; fostering a culture based on A&F's core values of integrity, collaboration, respect, empathy, and stewardship; ensuring processes and procedures are in compliance with University, CSU, CA and federal regulations; managing operating and capital budgets appropriately; and, emphasizing and promoting quality, customer-focused services. The AVP also provides leadership, oversight and guidance on all issues associated with collective bargaining and contractors.

The major units under the leadership and management of the AVP, and the incumbent's corresponding major duties are as follows:

Maintenance and Operations:
* Provides administrative leadership and guidance required to ensure custodial and maintenance services including grounds and landscape, building and operations (e.g., skilled trades), solid waste and recycling programs, energy & utility programs, and sustainability projects are successfully delivered to the campus.
* Oversees management of the University's physical assets ensuring such are maintained in a manner compliant with adopted level of care standards and ensuring periodic maintenance plans are developed.
* Provides administrative leadership and oversight associated with the development and maintenance of University systems associated with facility condition audits, deferred maintenance levels, and capital renewal needs.
* Authorizes all major service contracts (in conjunction with Procurement) related to maintenance of University facilities and all large-scale maintenance repair projects including the prioritization of such.

Capital Planning, Design and Construction:
* Provides administrative leadership and oversight for the planning and design process associated with construction projects, deferred maintenance, and capital renewal projects including all functions required to deliver projects on schedule, within budget, and in accordance with regulatory and permit authority requirements.
* Oversees development and implementation of the Capital Outlay Plan (Major and Minor) and other physical campus planning activities required to support the University's strategic plan and mission.
* Oversees management of physical space data including tracking current use to ensure compliance with CSU standards and production of utilization reports to support recommendations associated with space addition, renovation, reassignment or reuse.
* Administers the University Physical Master Plan in accordance with CSU requirements. Oversees the successful submission of required minor master plan revisions and annual Physical Master Plan reports to the Chancellor's Office.

Energy & Utilities Management:
* Provides administrative leadership, guidance and oversight in the development of energy efficiency programs, services and projects to steer University toward accomplishment of climate action plan strategies.
* Establishes energy and utility management practices in accordance with supply and demand benchmarks and the University's energy efficiency goals.

Business Operations:
* Leads the development of and oversees implementation of the Facilities Development & Operations work plan including goals, outcomes and objectives.
* Oversees management of all FD&O fiscal resources including the development and implementation of the FD&O budget and construction, deferred maintenance and capital renewal project budgets.
* Supports the professional development and training needs of staff, make recommendations regarding staff appointments, promotion, retention, salary action, and other personnel matters within the department.
* Provides administrative leadership and oversight over facilities management systems including work control, furniture inventory, etc.
* Provides administrative leadership and oversight in the management of the campus fleet including development of operating standards and procedures required to manage resources efficiently and effectively.

Develop, update, maintain and implement a strategic plan for the FD&O team that aligns with the division's strategic plan. Focus is on customer-centric process improvements and solutions, streamlining business operations for efficiencies and effectiveness, collaboration and transparency.

Actively represent FD&O, when requested, on designated university and/or CSU systemwide committees, councils, etc. This includes the campus┬┐ Space Advisory Committee, Sustainability Committee, CORE Building, and CSU Executive Facilities Officers.

Other duties as assigned.


* Thorough technical knowledge/expertise in facilities planning, design and construction, and physical plant operations and maintenance, including HVAC, electrical utility systems and energy management programs.
* Working knowledge of federal, state, and local laws and regulations related to architecture, engineering, construction and procurement.
* Demonstrated knowledge of sustainable design, construction and facilities management concepts and strategies.
* Understanding of reporting requirements as it relates to construction management policy and procedures and financial reporting; ability to comply with such policy and reporting.
* Knowledge of the methods of process improvement and streamlining operations through redesign business practices and performance measurement, and the ability to implement improvement plans.
* Advanced analytical and planning skills including managing and overseeing complex budgets and developing and implementing initiatives, projects and services.
* Strong leadership skills with demonstrated competencies in making complex decisions; successfully developing and implementing short and long-term objectives; aligning resources with strategy; and delegating effectively.
* Demonstrated leadership skills that inspire and motivate a diverse workforce and the ability to drive and sustain a large, high performing, service-focused organization.
* Excellent written and oral communication skills, strong interpersonal skills, and the ability to work effectively and collaboratively across a diverse campus community.
* Ability to function in a complex, high-demand environment, managing multiple priorities simultaneously while setting and achieving goals.
* Creativity and solution-oriented thinking, comfort adapting to rapidly changing territory and addressing ambiguity. Proven ability to execute change and communicate it clearly.
* Ability to empathize and effectively collaborate with various constituent groups, while keeping in mind customer-centric solutions and the university's goal of enhancing student success.
* Demonstrated commitment to embracing sustainable principles including leadership of efforts associated with operationalizing the economic, societal and environmental concepts of such into all aspects of services.


Bachelor's degree in planning, architecture, engineering, business management or other closely related field.

Eight (8) to ten (10) years of combined progressively responsible management experience in facilities operations and management and/or design and construction with at least five (5) years of senior leadership responsibility for a large, complex physical plant and diverse workforce.


* Master's degree in a related field is desirable.
* Experience working in higher education.
* Familiarity with CSU contract law and bidding policies, including the various project delivery methods used on CSU campuses is highly desirable.
* Ability to manage a large and diverse workforce in a collective bargaining environment is desirable.


In addition to the standard CSUEB application, please submit a:

1. Cover letter
2. Resume
3. List of three (3) or more professional references

Resumes alone will not be accepted in lieu of a completed online application.

To apply on-line, please go to www.csueastbay.edu/jobs. If you are a first time user, you must register, create a user ID and password, fill in your basic information, save and click on the position you are interested in, click on the "Apply Now" button to begin the online application.

This position will remain open until filled and may close without further notice.

Applicants will receive a confirmation of receipt via automatic email reply regarding their application materials. In addition, all applicants who were not selected will receive email notification at the conclusion of the recruitment process. Please be patient as this process may take several weeks.


This is a position with supervisory/lead responsibilities, subject to completion of the University on-line Sexual Harassment training as a condition of employment.

This position is a "designated position" in the CSU's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

California State University, East Bay conducts pre-employment screening that may include, but is not limited to: criminal background check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history. Candidates must submit to a background check before being offered a position with CSUEB. Unsatisfactory results of the background check may affect the application status of applicants or continued employment of current CSUEB employees who apply for the position.


All California State University campuses, including CSUEB, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the California State University East Bay Annual Campus Security Report is available at: http://www20.csueastbay.edu/af/departments/upd/campus-security-report.html

At CSU East Bay, the following nine competencies have been identified as valued leadership qualities: Communication, Cooperation, Delegation, Empathy, Feedback, Innovation, Leadership Presence, Passion and Strategic Ability. While we may not expect our managers to exhibit all of these competencies, we do expect them to aspire to develop them. As part of the annual evaluation review process, the Associate Vice President, Facilities Development & Operations will be evaluated on each.


All California State University, East Bay employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment.


CSUEB is not a sponsoring agency for Staff or Management positions.


As an Equal Opportunity Employer, CSUEB does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body.