CSU Job Listing Details

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San Diego

Job ID: 5522

Job Title:
Property Clerk II, Business Services

Appointment Type:

Time Base:

Date Posted:
August 21, 2014

Closing Date:
Open until filled

Link to Apply Online:

Campus Employment Homepage:

About SDSU
San Diego State University is the oldest and largest higher education institution in the San Diego region. Since its founding in 1897, SDSU has grown to offer bachelor's degrees in 91 areas, master's degrees in 78 areas and doctorates in 22 areas. SDSU's approximately 35,000 students participate in an academic curriculum distinguished by direct contact with faculty and an increasing international emphasis that prepares them for a global future.
SDSU is a large, diverse, urban university and Hispanic-Serving Institution with a commitment to diversity, equity and inclusive excellence. Our campus community is diverse in many ways, including in terms of race, religion, color, sex, age, disability, marital status, sexual orientation, gender identity and expression, national origin, pregnancy, medical condition, and covered veteran status. We strive to build and sustain a welcoming environment for all.
SDSU is seeking applicants with demonstrated experience and/or commitment to teaching and working effectively with individuals from diverse backgrounds and members of underrepresented groups.
Position Information
Full-time, permanent (probationary) position.
This position under the general supervision of the Assistant Director, Business Services, is responsible for the operation of a complex computerized property control system with centralized or moderately dispersed property. The incumbent must also prepare and submit statistical and analytical data to be used in various campus-wide projections. The incumbent is responsible for preparing, monitoring, and reconciling departmental inventory records and reports in a timely and accurate manner. The incumbent is also responsible for recording the receipt of new property and for the proper marking of property; release property to authorized units and individuals; inform employees receiving property of their responsibility and liability for it; issue directives concerning the care and movement of property; receive requests for and recommend transfers of property; prepare, participate and supervise the making of periodic and annual inventories and inspections of property; investigate discrepancies in inventories and reconcile property records; instruct others in the methods of property accounting; keep records, dictate correspondence, and prepare reports. Incumbent is responsible for receipt and disposal of campus wide surplus property; determine the condition and recommend proper disposition of property requiring repair, salvage, or disposal. The incumbent must be computer literate and possess the knowledge and ability to oversee a variety of software applications on PC’s. The incumbent is expected to exercise professional, courteous behavior and good judgment when interacting with customers, vendors, and employees. This position must work closely with supervisors to resolve problems or issues arising in the day-to-day operations of the department. Duties may be reassigned intermittently depending on department needs, deadlines, and workload. Shift assignments, unusual hours, and/or overtime may be required. The incumbent will be required to register and keep records on all motor vehicles, boats, trailers, and other equipment requiring licenses.
Salary Range
Anticipated Hiring Salary Range: $3,212 - $3,500 per month (CSU Classification Salary Range: $3,212 - $4,817 per month). The competitive salary is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources.
New In-Coming Property and Yearly Inventory
• Responsible for recording the receipt of new property and assigning State ID numbers or proper marking of property.
• Responsible for the accurate recording of all property delivered directly to the campus, transactions in Oracle must be completed on a monthly basis with all done prior to end of fiscal year.
• Responsible for scheduling and tracking the release of property to authorized departments, individuals and inform them of their responsibility and liability for the property.
• Maintain, create and issue directives to inventory coordinators concerning the care, tracking of movement and current inventory records of property.
• Responsible for and recommending donations of property and record transaction in accordance with University guidelines and procedures.
• Create, schedule, supervise and assist with the yearly physical inventory of property; reconcile discrepancies with department inventory coordinators and update the results to Oracle.
• Investigate discrepancies in inventories and reconcile property records with department inventory coordinators. Prepare Survey documents to reflect the current accurate inventory results.
• Create and maintain Mass inventory transaction, to include retirements, inventory coordinator reassignments etc.
• Prepare annual statements of property inventory showing the cost of property by classification and division.
• Establish and supervise the maintenance of property records, equipment locations and current Inventory Coordinators. Transfer all results in Oracle and keep inventory records current.
• Responsible for and required to register and keep records on all motor vehicles, boats, trailers, and other equipment requiring licenses.
• Responsible for all Material Management accounting transactions to include daily, week- and month-end billings and postings are prepared either on computer or manually, then processed and forwarded to Accounting Services and Financial Recording in an accurate and timely manner.
• Implement and use methods, practices, and terminology used in financial and statistical record keeping for active and retired University property.
• Maintain, revise and implement directives of the State Administrative Manual (SAM), Department of General Services (DGS) and Integrated CSU Administrative Manual IC SUAM) equipment guidelines, policies and procedures.
• Ability to perform complex clerical work required in keeping/reviewing financial and statistical records.
• Develop and implement inventory control logs, procedures, and loss prevention techniques for all equipment and supplies.
• Assist in systems management of departmental computer network including software upgrades, overseeing system modifications and maintenance.
• Responsible for tagging in the field.
• Responsible for accurate recording, tagging and tracking all property transferred to the University from Foundation and/or Auxiliaries.
• Responsible for accurate recording, tagging and tracking of equipment donated (gifts) to the University.
Surplus of Property
• Responsible for the proper recording and disposing of all Surplus property returned by the campus, to include department re-use, recycling, donations, public auctions and salvage.
• Responsible for removing all E-tags on property that has been sent to surplus and cross-reference with Retirements in iAssets.
• Responsible for photographing all surplus property to be sold and uploading photos and description with price to Auction Site.
• Responsible for reconciling monthly transactions of all sold, recycled, donated and traded equipment.
• Responsible for and recommending proper transfers of property and record all transaction(s) in Oracle records and document tracking systems.
Moving Services
• Responsible for scheduling and tracking all Moving Service Request Forms from departments that have surplus items. Requests should be handled in a timely manner.
• Responsible for daily – weekly and monthly scheduled department moves and relocations that are requested by the department and/or mandated by the University. When moves are inter department an estimate must be sent prior to the move date for approval.
• Provide liaison between department and contracted services ensuring timely completion of work or service.
• Perform other related duties and tasks that impact the work flow or the department as assigned.
Knowledge, Skills & Abilities
• Thorough knowledge of the methods and practices used in inspecting, maintaining, issuing, taking and recording inventory; general knowledge of property accounting and disposal and departmental budget preparation.
• Ability to inventory widely scattered and diverse property; ability to reconcile inventories with control accounts; ability to inspect and recommend proper maintenance of property; ability to supervise the work of others; ability to keep inventory control records and make reports; ability to read and write at a level appropriate to the duties of the position; ability to make arithmetic computations.
Experience and Education
Two years of experience inventorying and maintaining control records for a wide variety of property and equipment or expendable storekeeping items. Prospective applicants who have not had the experience listed may be considered eligible based on other evidence of meeting the above minimum qualifications of the position.
Specialized Requirements
• The incumbent is required to have the physical ability to lift materials and supplies weighing up to 70 pounds per package (boxes, bags, etc.).
• Must possess or have the ability to obtain a valid California Driver’s License within 10 days of hire.
Preferred Qualifications
• Bachelor of Arts degree.
• Initiative, good judgment, and the ability to multi-task and efficiently perform duties and responsibilities. Excellent customer service skills.
• Working knowledge of procedures and guidelines required by campus departments such as Purchasing, Shipping and Receiving, Accounting, and Personnel Services. Working knowledge of accounting and budgeting policies and procedures. A thorough knowledge of operating a computer with experience in the suite of Microsoft Office Products.
Application Procedures
Review of applications will begin on Thursday, September 4, 2014; position will remain open until filled. The on-line application should be completed in detail. COMPLETION OF THE ONLINE APPLICATION IS REQUIRED FOR CONSIDERATION, A RESUME ALONE WILL NOT SUFFICE.

To apply for this position, please click on the link above on this page. You must submit your application by clicking on the "Submit" button. If you need assistance completing your application there are instructions available on the Employment Opportunities Website.
Applicants with disabilities requiring special attention and/or interview arrangements may call (619) 594-7099.

SDSU employees are required to sign an Oath of Allegiance.
The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be funded by a qualifying federal contract, requiring new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS), in partnership with the Social Security Administration (SSA).

This position may be a "designated position" under the Conflict of Interest Code. Candidates accepting a "designated" position will be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

Employees who are required to operate motorized vehicles and/or use their personal vehicle more than once a month on University business are required to take a mandatory Defensive Driving course and enroll in the DMV Employee Pull Notice (EPN) Program.

This position may require a background check, including, but not limited to employment verification and evidence of degree(s) and/or certification(s). The selected candidate will be required to submit fingerprints to the LiveScan Print Services. If required for the position, a background check must be completed satisfactorily before any candidate can be offered a position with SDSU.