CSU Job Listing Details

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San Diego

Job ID: 5471

Job Title:
Associate Dean for Budget, Finance and Administration (Administr

Time Base:

Date Posted:
July 7, 2014

Closing Date:
Open until filled

Link to Apply Online:

Campus Employment Homepage:

About SDSU
San Diego State University is the oldest and largest higher education institution in the San Diego region. Since its founding in 1897, SDSU has grown to offer bachelor's degrees in 91 areas, master's degrees in 78 areas and doctorates in 22 areas. SDSU's approximately 35,000 students participate in an academic curriculum distinguished by direct contact with faculty and an increasing international emphasis that prepares them for a global future.

SDSU is a large, diverse, urban university and Hispanic-Serving Institution with a commitment to diversity, equity and inclusive excellence. Our campus community is diverse in many ways, including in terms of race, religion, color, sex, age, disability, marital status, sexual orientation, gender identity and expression, national origin, pregnancy, medical condition, and covered veteran status. We strive to build and sustain a welcoming environment for all.

SDSU is seeking applicants with demonstrated experience and/or commitment to teaching and working effectively with individuals from diverse backgrounds and members of underrepresented groups.

Position Information
This position is in the Management Personnel Plan (Administrator III) and earns management benefits including medical, dental, vision, $100,000 life insurance plan, and the CalPERS pension plan. For more information on benefits included for this position please see our benefits summaries.

Under the direction of the Dean of the College of Extended Studies, the Associate Dean for Budget, Finance and Administration (BF&A) has a broad range of responsibilities critical to the fiscal and administrative operations of the college. The Associate Dean for BF&A works very closely with the Associate Dean for Programming to effectively and smoothly integrate administrative and programming operations to successfully implement the college’s and the university’s strategic plans.

As the College’s BF&A, the incumbent is responsible for leadership, management, and supervision of multiple organizational activities accomplished through the college’s teams in budget and finance, registration, cashiering, facilities, marketing, and IT. The Associate Dean is responsible for leading, managing, supervising and delegating responsibility to directors of these college teams and overseeing the collaborative decision-making model designed to achieve, maintain, and enhance academic, administrative, programmatic, and customer service excellence. In the area of Budget and Finance, the Associate Dean is responsible for leading, managing, and supervising the Business and Finance team in the development of administrative and program budget projections, in monitoring, reviewing, and making recommendations to the deans for updates to Budget & Finance operations, policies, and procedures, and in reviewing, analyzing and recommending alternative budget models for successful fiscal operation of the college.

Salary Range
The competitive salary is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources.

• Function as the college's Chief Budget, Finance, and Administration Officer (BF&A) responsible for leadership and management of the broad range of the College's BF&A operations.
• Lead and oversee the directors of the College's administrative operation units in the following functional areas: Budget and Finance, Cashiering, Facilities, Information Technology, Marketing, and Registration.
• Manage the administration of a complex education organization serving local, regional, and national constituents.
• Effectively and successfully implement all applicable state, CSU, SDSU, and CES policies, procedures and Executive Orders in a positive, collaborative, and customer service excellence manner.
• Serve as a member of the Dean’s Executive Council and as a member of the College’s Senior Staff.
• Represent the Dean and the College at appropriate meetings and events.
• Responsible for oversight of all college day-to-day administrative activities (e.g., budget and finance, cashiering, facilities, information technology, marketing, and registration).
• Insure efficient administrative processes through collaborative consultation within administration units, program units, and across all CES units.
• Demonstrate the ability to work collaboratively and effectively within CES and SDSU and with the greater SDSU community, the public and private sector, nonprofit entities and the general public.
• Increase focus on maintaining and enhancing fiscal excellence in addition to continuing to provide enhanced administrative excellence, internal and external customer service excellence, and strategic integration of the College with the greater SDSU on- and off-campus community.
• Provide senior Budget and Finance leadership and management.

Budget and Finance
• Directly supervise the college Budget and Finance staff (this includes performance appraisals, hiring and discipline).
• Design and implement new policies for security, signature authority, reporting, systems, account design, payroll, purchasing, campus requirements and newly mandated practices related to BF&A operations within the campus and CSU system.
• Review, analyze, and recommend to the dean new and/or modified financial and budget policies and procedures.
• Advise and facilitate development of program and administrative department budgets.
• Analyze fiscal quarterly reports to assist in developing additional reports for all major college units.
• Lead the Budget and Finance team in preparing college fiscal reports for the Dean, Provost, SDSU President, Chancellor’s Office and other entities as required.
• Lead and manage fiscal reporting, consultation, strategic planning, projecting and analysis.
• Consult with CES Executive Directors, Senior Directors, and Directors to ensure development of sound budget proposals and free access to current budget information for their respective areas of responsibility.
• Oversee college-wide direct and indirect cost-reimbursement processes and procedures.
• Manage fund accounts to include assessments, adjustments, and transfers for all college budgets.
• Review, design, implement and administer the chart of accounts for State and Foundation operations.
• Prepare college financial correspondence for the Dean.
• Serve as the college's contracting officer responsible for developing, tailoring, reviewing, maintaining, and updating formal contracts, agreements, and memoranda in collaboration with SDSU and SDSURF Contracts and Procurement and CES departments.
• Oversee all construction and renovation projects including coordination of bids and contracts with appropriate SDSU offices, e.g., Purchasing, Physical Plant, etc.
• Maintain and appropriately delegate signature authority for routine college purchases. Research and recommend major expenses to the Dean for approval and signature.
• Design, develop, and integrate – on an as-needed basis - new purchasing procedures for CES units and departments.
• Oversee the authorization, tracking, and reconciliation of purchase orders for the entire college for all expenditures in accordance with approved program/department budgets.
• Oversee payable procedures for all departments.

Knowledge, Skills & Abilities
• Demonstrated ability to actively assess and apply leadership, strategic planning and change management strategies to collaboratively lead the delivery and enhancement of budget, finance, and administration services.
• Demonstrated ability to work effectively and collaboratively at a senior level within a complex organization.
• Working knowledge of information technology in a complex organization.
• A strong commitment to and belief in the benefits of academic, administrative, and customer service excellence.
• Demonstrated ability to foster and sustain a positive, supportive, respectful, collaborative work environment at a senior level within a complex organization...
• Superior interpersonal and communication skills.
• Ability to research and problem solve difficult and confidential issues.
• Extensive knowledge of college complex funds.
• Ability to facilitate the development and management of complex budgets and fiscal reporting.
• Experience in developing, tailoring, reviewing, maintaining, and updating formal contracts, agreements, and memoranda.

Experience and Education
• Four-year university degree.
• 10 plus years of senior level administrative experience in-higher education, training, or the equivalent.

Specialized Requirements
• Experience with and a demonstrated understanding of the major issues and trends in continuing higher education.
• Experience developing contacts at many levels within a university campus and community.
• Excellent knowledge of purchasing and cost accounting systems.
• Proficient in computer applications including MS Word and Excel.

Preferred Qualifications
• Experience working effectively and collaboratively with college and university faculty, staff, and administration.
• A strong commitment to and belief in the benefits of collaborative academic, administrative, fiscal, and customer service excellence in a continuing higher education self-support environment.
• Ability to research and analyze complex budget, finance and administration systems to make recommendations for improved decision-making, accountability, and information flow in a continuing higher education self-support environment.
• Master’s degree or above.•

Application Procedures
Review of applications will begin on Thursday, July 17, 2014; position will remain open until filled. The online application should be completed in detail. COMPLETION OF THE ONLINE APPLICATION IS REQUIRED FOR CONSIDERATION, A RESUME ALONE WILL NOT SUFFICE.

To apply for this position, please click on the link above on this page. You must submit your application by clicking on the "Submit" button. The initial selection process will consist of an evaluation of the applicant's education, training and experience based on the candidate's application and resume. You must complete all sections of the online application including the Education/Work History section of the application in order to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. In addition, please attach a resume, salary history for the past five years, and three professional references. Only those candidates whose backgrounds best match the position will be forwarded to the interview phase of the selection process. You must submit your application by clicking on the "Submit" button. If you need assistance completing your application, there are instructions available on the Employment Opportunities Website

Applicants with disabilities requiring special attention and/or interview arrangements may call (619) 594-7099.

SDSU employees are required to sign an Oath of Allegiance.

The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be funded by a qualifying federal contract, requiring new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS), in partnership with the Social Security Administration (SSA).

This position may be a "designated position" under the Conflict of Interest Code. Candidates accepting a "designated" position will be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

Employees who are required to operate motorized vehicles and/or use their personal vehicle more than once a month on University business are required to take a mandatory Defensive Driving course and enroll in the DMV Employee Pull Notice (EPN) Program.

This position may require a background check. This may include, Evidence of degree(s) and/or certification(s) may be required at the time of hire. The selected candidate will be required to submit fingerprints to the LiveScan Print Services. If required for the position, a background check must be completed satisfactorily before any candidate can be offered a position with SDSU.