CSU Job Listing Details

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San Diego

Job ID: 5367

Job Title:
Director of Budget and Administration Operations (Administrator

Time Base:

Date Posted:
March 14, 2014

Closing Date:
Open until filled

Link to Apply Online:

Campus Employment Homepage:

About SDSU
San Diego State University is the oldest and largest higher education institution in the San Diego region. Since its founding in 1897, SDSU has grown to offer bachelor's degrees in 89 areas, master's degrees in 78 areas and doctorates in 21 areas. SDSU's approximately 32,000 students participate in an academic curriculum distinguished by direct contact with faculty and an increasing international emphasis that prepares them for a global future.

Position Information
This position is in the Management Personnel Plan (Administrator II) and earns management benefits including medical, dental, vision, $100,000 life insurance plan, and the CalPERS pension plan. For more information on benefits included for this position please see our benefits summaries.

Reporting to the Dean, Library and Information Access, the Director of Budget and Administrative Operations provides high level, knowledgeable advice on administrative operations issues, including budget, procurement, statistical reporting, facilities management, and cost accounting. He/She manages the $9.4 million budget, develops and supervises the management and analysis of all budgets, including General Funds, Foundation Funds or other sources. The Director of Budget and Administrative Operations provides high level budget analysis and participates with the other members of the library’s Management Team on budget issues and actively leads in library assessment and strategic planning activities. The Director of Budget and Administrative Operations oversees operations of the Administrative Office suite, including communications, scheduling, arranging for back-up of administrative support (including those of the dean’s assistant, associate dean’s assistant and special events coordinator) and reception desk services.

The Director of Budget and Administrative Operations participates in development efforts and leads cost analysis efforts, assessing, and evaluating the impact of Library resource allocations. The individual in this position advises the Dean and other members of Management Team on budget issues and participates in making budget decisions. This person is the Library’s liaison with Academic Affairs on budget, and as such, is responsible for interpreting and implementing the budgetary and procedural policies of Academic Affairs. The Dean may also assign special projects in administrative operations, based on operational and strategic budgeting needs.

Salary Range
Salary Range: $5,384 - $5,760 per month. The competitive salary is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources.

Library Administration
• Conducts high level analysis of operational costs for services and provides cost accounting reports for the Management Team.
• Serves as the Library expert on analysis reports, including ACRL metrics and develops and presents budget analysis reports and projects to the Dean and at library-wide meetings.
• Advises dean and library management team on budgeting, and policy development, including staffing related to budget.
• Plans and recommends library strategy for allocating all funds (General Funds, Foundation Funds, or other sources), including anticipated budget reductions, to align library efforts with University priorities and goals.
• Trains and advises library staff in reporting and analyzing statistical and budgetary information
• Directs compilation and reporting of institutional statistics.
• Directs work of administrative analysts and facilities coordinator, providing feedback, training and guidance.
• Reallocates office staffing during times of high peak activity or absences of other staff.
• Assists the dean with special communications and other administrative projects.
• Oversees and assures compliance to university policies and procedures for such functions as Federal Work Study, Travel reimbursements, Foundation Accounting, Requisitions and Purchasing, and Special Projects.

Library Administrative Planning
• Liaison for library with Academic Affairs on budget issues.
• Develops training plan for staff outside of the Administrative Office on administrative operations, including budgeting, procurement, national statistical compilations, and facilities reporting.
• Participates as a member of Management Team to develop communications strategies.
• Maintains excellent communication with staff and faculty and sustains a positive teamwork environment.
• Coordinates with library staff to develop long-term strategic planning goals, including development priorities.
• Participates in library strategic planning, assessment, and development endeavors.
• Works closely with Assessment Librarian to gather and analyze service and usage data.

Other duties as assigned

Knowledge, Skills & Abilities
• Demonstrated ability and experience to plan, manage and oversee complex projects and work processes in a team environment, meet deadlines, and to prioritize work in alignment with the service goals of the university and library.
• Demonstrated ability to research and conduct statistical analysis, and the ability to apply them.
• Demonstrated ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the library operations.
• Ability to work collaboratively in a collegial environment.
• Excellent oral, written and interpersonal communication skills.
• Ability to work successfully with students and faculty in a culturally diverse setting.
• Initiative and flexibility to work successfully in a dynamic environment.
• Strong customer service orientation.
• Superior ability to manage and prioritize multiple time-sensitive tasks simultaneously while meeting deadlines.
• Ability to train, evaluate, lead, and motivate others.
• Ability to work independently, to use initiative at appropriate times, to recommend modifications or improvements to policies, and to implement those modifications.

Experience and Education
• Bachelor’s degree and/or equivalent training and administrative work experience.
• Minimum of three (3) to five (5) years of progressively responsible administrative experience in an academic setting.
• Experience in analysis and/or evaluation leading to the development or improvement of administrative policies, procedures, practices or programs.
• Fiscal management experience.
• Proficiency in MS Excel and Word.
• Experience supervising/leading employees.
• Minimum of two (2) to three (3) years of administrative experience in an academic library or research institution.

Preferred Qualifications
• Three years of experience in the planning, analysis and resolution of budgetary issues in an academic library or research institution
• Master’s degree or graduate work toward a graduate degree
• Substantial, recent experience with and knowledge of trends and issues in academic libraries
• Experience with library assessment, statistics, or analysis tools.

Application Procedures
Review of applications will begin on Friday, March 28, 2014; position will remain open until filled. The online application should be completed in detail. COMPLETION OF THE ONLINE APPLICATION IS REQUIRED FOR CONSIDERATION, A RESUME ALONE WILL NOT SUFFICE.

To apply for this position, please click on the link above on this page. You must submit your application by clicking on the "Submit" button. The initial selection process will consist of an evaluation of the applicant's education, training and experience based on the candidate's application and resume. You must complete all sections of the online application including the Education/Work History section of the application in order to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. In addition, please attach a resume, salary history for the past five years, and three professional references. Only those candidates whose backgrounds best match the position will be forwarded to the interview phase of the selection process. You must submit your application by clicking on the "Submit" button. If you need assistance completing your application, there are instructions available on the Employment Opportunities Website

Applicants with disabilities requiring special attention and/or interview arrangements may call (619) 594-7099.

SDSU employees are required to sign an Oath of Allegiance.

The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be funded by a qualifying federal contract, requiring new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS), in partnership with the Social Security Administration (SSA).

This position may be a "designated position" under the Conflict of Interest Code. Candidates accepting a "designated" position will be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

Employees who are required to operate motorized vehicles and/or use their personal vehicle more than once a month on University business are required to take a mandatory Defensive Driving course and enroll in the DMV Employee Pull Notice (EPN) Program.

This position may require a background check. This may include, Evidence of degree(s) and/or certification(s) may be required at the time of hire. The selected candidate will be required to submit fingerprints to the LiveScan Print Services. If required for the position, a background check must be completed satisfactorily before any candidate can be offered a position with SDSU.