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Chancellor's Office

Job ID: 1011357

Job Title:
Manager, Pre-Award Development

Time Base:

Date Posted:
February 19, 2014

Closing Date:
Open until filled

Link to Apply Online:

Campus Employment Homepage:

Chancellor's Office Statement
Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Manager, Pre-Award Development. The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year.

Commensurate with qualifications and experience.

Position Information
The California State University, Office of the Chancellor, is seeking a Manager, Pre-Award Development to be responsible for operational support related to the Chancellor's Office sponsored program activity, as well as the management, administration, and oversight of all aspects of pre-award development, preparation, review, and submission of proposals for grants, contracts, sponsored agreements, and sub-agreements with affiliated and other institutions. The Manager will assist with the development, implementation, and maintenance of the department's grant-related policies and procedures; work closely with Academic Affairs (especially Research Initiatives and Partnerships) and other departments within the Chancellor's Office; act as a liaison; and facilitate the pre-award administrative functions for the Office of the Chancellor. The incumbent is required to assist faculty, administrators, and staff in the interpretation and clarification of sponsor guidelines; completion of required sponsor forms, assurances, and certifications; collection of necessary and pertinent data; and the compilation and review of proposal components for accuracy, consistency, and compliance with sponsor guidelines.

This is a long-term temporary position with benefits.

Under the general direction of the Director, Sponsored Programs Administration, the Manager, Pre-award Development will: oversee administrative duties for compiling/collecting information and documentation for all pre-award activities including but not limited to; proposal and budget documentation, human subject protocols, statements of economic interest/conflicts of interest, faculty and staff effort justifications (including current and pending support), budget proposals, and other institutional and sponsor required documentation; act as the authorized institutional official for submission of proposals on behalf of the Chancellor's Office, including electronic submissions on Grants.gov, National Science Foundation (Fastlane), etc.; assist Principal Investigators, department directors, faculty, administrators and staff in interpretation and clarification of sponsor guidelines, proposal budget development and review, and completion of required sponsor forms, assurances, and certifications; assist Chancellor's Office staff with the review and completion of Requests for Proposals (RFPs), proposal templates and forms - and review RFPs to ensure compliance with Chancellor's Office policies and procedures; provide budget preparation support for Principal Investigators and department directors; maintain contact with sponsors to facilitate the follow through of proposals and award changes/corrections to proposal and award documentation as appropriate; ensure compliance with applicable Federal provisions in OMB Circulars A-21, A-110, and A-133 (and the new circular that will replace those referenced) sponsor guidelines and CSU Policies and procedures; manage and oversee compliance for sub-recipient monitoring, cost sharing, and effort reporting requirements on grants/contracts awarded to the Chancellor's Office; ensure the maintenance of proposal and award files, and back-up documentation and all other pertinent records; facilitate and support all grant-related compliance activities; coordinate with CSU Foundation and Academic Affairs staff associates to ensure accuracy of the Chancellor's Office proposal and award tracking systems; serve as departmental resource on policies and procedures regarding research and sponsored program administration, especially as they relate to pre-award processes; assist with the compilation of information and maintenance of databases for all contract/grant proposals and awards; advise the Director, Sponsored Programs Administration on potential problems in grant applications or contractual documents; perform other duties as assigned.

This position requires a bachelor's degree from an accredited higher education institution; a minimum of 4 years' experience in sponsored program management, or a combination of equivalent education and experience; demonstrated ability to maintain harmonious working relationships and the ability to effectively address complex and sensitive administrative issues; demonstrated attention to detail and proven ability to manage multiple projects in an organized, thorough and timely fashion against pre-determined goals; prior experience with proposal development and the completion of grant applications (including electronic submissions), negotiating effectively with sponsors and sub-recipients, and monitoring pre-award sponsored project activities; familiarity with general principles and processes in accounting and finance; proven leadership and communication skills, and the proven ability to independently plan, organize and complete complex tasks; advanced knowledge of Microsoft programs and applications including Excel, Word and PowerPoint; and knowledge and experience with database and financial accounting systems including input, reporting, queries, pivot tables, etc.; expertise in all phases of grant proposal development for grants (or agreements) from governmental and nongovernmental sponsors; knowledge/experience with application of OMB Circulars A-21, A-110, A-133, and administrative guidelines for federal grants; knowledge of standard accounting principles, including in-depth knowledge of government cost accounting principles. Must be able to freely disseminate knowledge in this specialty such that depth of expertise is created in the Chancellor's Office; must be able to independently make decisions; must be able to work collaboratively across business unit and organizational boundaries and understand and address the challenges of pre-award grant administration within the framework of larger institutional goals; must be able to provide training in the administration of pre-award policies and procedures; must be able to independently create, and present innovative ideas, concepts and guidelines; strong technical skills and the ability to explain federal guidelines, policies and procedures; ability to create and foster productive collegial working relationships with staff of multiple departments and the ability to respond quickly and effectively to the needs of the academic community and project staff while ensuring compliance with the guidelines and regulations of departmental, institutional, local
state and federal agencies.

Desired qualifications:
Prior experience in a pre-award office at a university, hospital or non-profit institution; proposal development and submission, and in particular electronic proposal submission utilizing Grants.gov, NSF Fastlane, and other grant submission processes; working knowledge of the California State University policies and procedures, particularly relating to research and sponsored program administration; prior experience with the California State University databases and systems such as PeopleSoft or Oracle.

Application Period
Resumes will be accepted until March 5, 2014 or until job posting is removed.

How To Apply
To apply for this position click on the link at the top of the screen.

Equal Employment Opportunity
The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status.

This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA).

Mandated Reporter Per CANRA
The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Conflict of Interest
The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter.

Due to the nature of this position, the Chancellor's Office requires that the successful candidate complete a criminal background check prior to assuming this position.