CSU Job Listing Details

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Campus:
Bakersfield

Job Title:
#1726 DIRECTOR OF FACILITIES OPERATIONS (Admin II)

Time Base:
Full-Time

Date Posted:
February 14, 2014

Closing Date:
Open until filled

Link to Apply Online:
http://www.csub.edu/bas/hr/_files/_Job_Announce_Files/_CSUB_Jobs/1726-Director%20of%20Operations%20Facilities%20Admn%20II.pdf

Campus Employment Homepage:
http://www.csub.edu/bas/hr/nonfacem.shtml

Description:
Position Title: DIRECTOR OF FACILITIES OPERATIONS
(Administrator II)

Recruitment #: #1726

Full/Part-Time: Full-Time

Permanent/Temporary: No tenure or permanent status can be achieved within the MPP

Bargaining Unit: MPP

Salary: The salary is competitive, depending upon qualifications and experience of the successful candidate. This 12-month administrative position is part of the California State University Management Plan and includes an excellent benefits program. Anticipated hiring range: $90,000 - $100,000

Department: Facilities Management

Available: Immediately

Posted: February 14, 2014

Closing Date: For priority consideration, application materials must be received by March 7, 2014, however, the position will remain open until filled.

Positions are open to all interested applicants, both on and off campus, unless this is an on-campus only recruitment.

APPLICATION PACKET REQUIREMENTS
This position requires (including those on campus) submission of:
• A standard CSU, Bakersfield job application (download at: http://www.csub.edu/bas/hr/_files/_Recruit_Files/Recruit-CSUBEmpApp10.06.pdf )
• Names of three professional references
• Copy of degree/transcripts/typing certificate
• Brief description of how you are qualified for this position by virtue of your interest, aptitude, education and experience required.

The University seeks an experienced leader to fill the position of Director of Facilities Operations. The qualified and experienced individual must be capable of offering leadership in the direction and management of the Maintenance, Grounds, Custodial, Facilities Operations Support Services (Shipping, Receiving, Mail Services and Asset Management) and Energy Management/HVAC Divisions for a comprehensive University.

California State University, Bakersfield is a comprehensive regional university and one of the twenty-three campuses of the California State University System. The campus consists of approximately 1.0 million square feet of building space on 2 sites with 380 acres accommodating 7,800 FTE.

The Facilities Management Department is a unit within the BAS Division responsible for managing operations, maintenance and repair of University facilities. The Director’s scope of responsibility includes: management of the building maintenance and lock shop areas; establishing priorities, planning and coordinating the daily work orders for preventive maintenance, repair, alteration and equipment installation on grounds and in or upon buildings, managing custodial services; overseeing moving services to include major relations and special events; managing the automotive repair, vehicle fleet and van services (internal and contractual); managing grounds maintenance, landscaping and pest control contracts. Overseeing Shipping, Receiving, Mail Services and Asset Management and acting as the campus Energy Manager.

DUTIES & RESPONSIBILITIES:

• Reporting to the Assistant Vice-President, Facilities Planning, Development & Operations, the Director of Facilities Operations manages the Facilities department and oversees the day-to-day operations of the department, which includes approximately 51 employees and a budget of $3.5 Million.

• Establishing priorities, planning, scheduling and coordinating the daily work orders for preventative maintenance, repair, alteration and equipment installation on grounds and in or upon buildings;

• Develops, implements and maintains a building management program for university-wide buildings. Ensures that services are ongoing and provided in the most effective and efficient manner. Provides oversight of personnel assigned to the maintenance, operation and repair of HVAC (heating, ventilation, air conditioning), refrigeration, plumbing, domestic water, sanitary sewer, storm drainage, electrical, wall systems and roofing.

• Plans, assigns and directs work to be accomplished by subordinate supervisors and employees, including daily, hands-on leadership methods for managing, directing and follow up for the Facilities Management Department. Manages a wide variety of minor construction projects using both in-house and contracted resources. Develops and implements safety programs for employees and provides necessary training to ensure that employees are performing their duties in a safe manner.

• Develops, implements and ensures compliance of policies and procedures associated with all aspects of the Department. Develops multi-year operating budgets, and oversees all financial aspects of the Facilities department. Coordinates and communicates with other plant directors within the CSU system and with the Chancellor’s Office. Coordinates activities with campus administration on issues related to maintaining the physical plant.

• Develops an organizational model that is focused on customer satisfaction, technology infused and forward thinking. Uses benchmarks and performance metrics to measure progress.

• Assist the AVP of Facilities Management in planning fiscal resources and directing human resources for the maintenance and repair of all new and existing facilities. Make recommendations for the approval of projects, expenditures and departmental commitments.

• Implements and directs the building maintenance/repair contracted services to ensure that departmental building maintenance/repair service standards are consistent with University administrative policies and procedures and contract agreements.

• Establishes a quality assurance program, coordinates training programs and safety programs, tracks and maintains accident reports and makes recommendations for accident prevention. Inspects equipment and facilities to determine condition, safety and need for repairs; establishes priorities, planning, and scheduling of repairs for safety purposes; inspects the workplace and work project sites to ensure full compliance with industrial safety orders; ensures that safety meetings and employee training in the proper and safe use of tools and equipment are held and documented; investigates and files reports on employee work-related illnesses and/or accidents and takes appropriate action to correct situations and coordinates employee return-to-work efforts with the campus Workers’ Comp Coordinator.

• Responsible for coordinating business and work efforts in conjunction with other departments within the Division of Business and Administrative Services.

• Acts as the campus Energy Manager to assure the prudent utilization of utilities, striving for sustainability excellence.

• Participate in developing long-range and short-range planning proposals and perform other duties as assigned.

QUALIFICATIONS:
• A Bachelor’s Degree from a four-year college or university (attach degree/ transcripts to demonstrate qualifications) and a minimum of five years of significant experience in a broad variety of facility services related management areas, which includes experience overseeing unionized staff and all aspects of physical plant management or . . . . . .
• An Associate’s Degree with additional specialized experience (beyond the five years indicated above), during which the applicant has acquired and successfully applied the knowledge and abilities shown below (attach degree/ transcripts to demonstrate qualifications)
• Candidates should have a proven record of success in planning and problem solving, in managing complex administrative resources involving a mix of professional personnel, and semi-skilled laborers, and in demonstrating a commitment to diversity.
• Candidates should clearly understand and be committed to the goals and values of the Bakersfield academic community.
• The overall combination of education and experience will be considered in evaluating all candidates.

Knowledge, Skills, and Abilities:
• Ability to effectively manage a diverse number of functions and assigned personnel (managers, supervisors and technical staff). The ability to effectively oversee unionized staff; the ability to set appropriate priorities to effect timely completion of numerous concurrent tasks within defined resource limitations; the ability to write reports, specifications and policies and procedures covering a wide range of operational responsibility under defined duties.
• Knowledge of all aspects of physical plant management. Knowledge of complex building systems and their management. Thorough knowledge of modern management and administrative techniques related to the development and implementation of appropriate methods of work planning, scheduling and coordination.
• Ability to independently perform a wide range of complex tasks. Manage technical assignments associated with facilities administration and possess the ability to prioritize.
• Thorough knowledge of methods, materials, chemicals and equipment used in building maintenance, including knowledge of methods guidelines. Knowledge of utility and infrastructure systems.
• Ability to train and evaluate the productivity and performance of other employees; ability to analyze situations and take corrective action; ability to maintain effective working relationships with administration, faculty, students and all parties doing business with the department. Ability to communicate in a professional and effective manner—in both written and oral forms—with all University and community constituencies (employees, faculty, students, vendors, and the public) and to achieve strong interpersonal working relationships with members of those constituencies will be very important.
• The Director should possess excellent interpersonal skills combined with strong leadership, organizational and coordination techniques in order to effectively work with all levels of University and Chancellor’s Office representatives, governmental representatives, contractors, vendors, architects, engineers and the general public, i.e., community members and groups.

PREFERRED QUALIFICATIONS:

• A Bachelor’s degree is preferred (attach degree/ transcripts to demonstrate qualifications).
• Training and experience in engineering or an allied field is desirable; and experience in setting up preventive and deferred maintenance programs and their effective management is preferred.
• It is preferred that candidate have experience in an institution of higher education.

SCREENING: Only those applicants possessing experience most directly related to the immediate needs of the office will be invited to appear before a Qualifications Appraisal Board for the purpose of appraising training, experience and interest in the position.

This position is a “designated position” in the California State University’s Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

It is the policy of California State University; Bakersfield to hire only United States citizens and aliens lawfully authorized to work in the United States. All new employees will be required to present documentation verifying their right to accept employment. You will also be requested to present a social security card at the time of initial appointment in compliance with state payroll regulations. State regulations require that every state employee sign the Oath of Allegiance prior to commencing the duties of his/her State employment, except legally employed non-citizens. These individuals are required to sign the Declaration of Permission to Work.

GENERAL APPLICANT INFORMATION: Official California State University, Bakersfield application forms must be completed in full and received in the Human Resources Office by 5:00 p.m. on/or postmarked by the specified closing date, unless otherwise indicated. Resumes are welcomed but will not be accepted in place of the official application. E-mailed or faxed applications or resumes will also not be accepted.

Applications are available outside the Office of Human Resources and may be downloaded from the Human Resources website at http://www.csub.edu/bas/hr/_files/_Recruit_Files/Recruit-CSUBEmpApp10.06.pdf . Candidates who reside outside the city of Bakersfield may contact the Office of Human Resources and request that an application be mailed to their residence. It takes a minimum of 4-6 weeks from the closing date for a position to be filled. To check the status of your application go to the Human Resources’ Job Opening/Status Inquiry page at http://www.csub.edu/bas/hr/EmployRecruit/Job%20Status%20Inquiry/index.html . Applicants will not receive individual notifications. Upon submission, all application materials become the exclusive property of California State University, Bakersfield and will not be copied or returned.