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San Diego

Job ID: 5306

Job Title:
Facilities Coordinator (Instructional Support Technician II), Co

Appointment Type:

Time Base:

Date Posted:
January 28, 2014

Closing Date:
Open until filled

Link to Apply Online:

Campus Employment Homepage:

Position Information
Full-time, permanent (probationary) position.

This position is responsible for coordinating business-related activities, physical space and equipment in the Chemistry department under the direct supervision of the Department Chair.

Responsibilities include: the ordering of all materials, supplies and equipment, the maintenance and servicing (or coordination of servicing) of many major instruments in the Department of Chemistry and Biochemistry including mass spectrometers, optical spectrometers, liquid and gas chromatography systems, and other major instruments. The incumbent shall maintain major instruments in working order and train potential users; in addition, this position is responsible for oversight and coordination of building modifications and renovation projects.

The position also serves as the Department Safety Coordinator. The needs of the position require the incumbent to be available all hours and days. On occasion, the incumbent performs specific assignments within this area of expertise for the College of Sciences and/or departments. These assignments are performed upon request by the Dean of the College of Sciences and with the approval of the Chemistry Department Chair.

Salary Range
Salary Range: $3,698 - $5,546 per month (Anticipated Hiring Salary Range: $3,698 - $4,067 per month). The competitive salary is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources.


Procurement, Supply Management, and Operating Expenses
The incumbent coordinates the acquisition of materials into the department and arranges the expenditure of operating funds. Cooperation with faculty and staff is required to achieve the goals of timely procurement, accountability and efficient processing of reimbursements and payments. This position includes planning and initiation of the project, execution, and follow-up evaluation. Procurement related work coordination includes the following areas of responsibility: Accounting, Purchasing and Reimbursements.

The budget must be monitored to control expenditures and to maintain sufficient funds to support its operational needs. This is the responsibility of the incumbent under the direction of the Department Chair and in coordination with the Department Coordinator.
• Establish and maintain a budgetary planning calendar for fiscal year activities.
• Maintain accurate spreadsheets of purchasing activities to be conveyed to the Department Coordinator to enable reconciliation of the budget within appropriate budget categories, maintaining current information on unexpended funds;
• Provide accurate report summaries of fiscal activities on a formal, monthly basis to the Department Chair and Coordinator. Report summaries must also be available on a demand basis. Therefore, summaries must be updated with current figures as changes occur.
• Cooperate with the Department Coordinator to monitor and control SDSU Research Foundation departmental accounts;
• Cooperate with the Department Coordinator to facilitate tasks associated with fiscal year end including final close requests, disencumbering funds, and coordinating duties associated with deadlines established by Business and Financial Affairs.

Purchasing responsibilities require continuous coordination with staff and faculty. Specifically, all materials that enter the Chemistry Department obtained with University funds originate from this position. The following tasks are required in the course of fulfilling this responsibility:
• Coordinate the requests that arise from all areas of Chemistry so that they may be interpreted clearly by Purchasing. This may include combining them with others; including complete descriptions and specifications of materials on requests to prevent errors in interpretation by Purchasing or vendors; and arranging orders to maximize savings;
• Follow all requests for material to the completion of the order, including proper payment to the vendor and delivery to the requestor. This may requires the vendor to be contacted and queried if an availability or delivery problem arises;
• Prepare and coordinate renewals of all departmental service contracts, maintenance agreements, open orders, subscriptions, and memberships;
• Arrange for servicing of equipment that requires an outside vendor;
• Provide liaison services between vendors and University Business Affairs, SDSU Foundation, or Chemistry requestors. This includes coordinating activities to comply with legal restrictions;
• Communicate with outside sources to acquire information on pricing, special delivery, terms of payment, etc. when preparing purchase order requisitions.

Facilities Coordinator
Serves as the point of contact for faculty, staff and students for all facility and equipment needs for the department.

Maintains and coordinates repair and service of major instruments in the Department of Chemistry and Biochemistry to ensure that they are in working order, including mass spectrometers (LC-MS, GC-MS, ICP-MS, etc.) optical spectrometers (9AA, FT-IR, UV-vis, Raman, fluorescence, etc.), liquid and gas chromatography systems, and other major instruments.
• Train faculty, students and potential users on use of equipment.
• Assist with upper-division chemistry courses where these major instruments are used (e.g., Instrumental Methods of Analysis Chem 457).
• Serve as resource on major equipment used in research, publication and federal grant applications.
• Arrange maintenance agreements through outside vendors, coordination of repairs by other University personnel as they are needed, arranging for repairs through outside vendors if needed.
• Work with the Department Inventory Coordinator to maintain property lists of active and inactive equipment.
• Maintain and monitor air conditioning-environmental control and deionized water and other utility lines.

Building Coordinator
The incumbent is responsible for coordinating activities related to physical space; the space includes the Chemical Sciences Laboratory (CSL) and other assigned areas on campus that support Chemistry personnel. Coordination of lab and classroom modifications and repairs within the department. All modifications performed on University property must be coordinated closely with the Dean's Office, Physical Plant, and Facilities Planning. To minimize the negative impact of these work activities on laboratory research and instruction, this must be coordinated with the incumbent who functions as facilities and building coordinator. Major modifications are at other times initiated by the College or the department such as start-up remodeling required by new faculty. These require the submission of Work Orders, which informs and directs Facilities Planning and Physical Plant regarding goal and scope of work. Once submitted, the Work Orders must be followed through the University system and any questions regarding them answered to assure the work is prioritized properly and completed within an acceptable time frame. Incumbent will represent the Department of Chemistry and Biochemistry at College Facility and Planning meetings.

On occasion, the incumbent performs specific assignments within this area of expertise for the College of Sciences or other departments and University areas. These assignments are performed upon request of the Dean of the College of Sciences in consultation with the Department Chair.

Personnel Safety Coordinator
Works with individual lab support staff to monitor chemical usage, storage and disposal. Total responsibility for Department Personnel Safety. Works as a liaison with Environmental Health and Research Safety on all matters. Represents the Department at all Safety meetings.

Assists faculty, staff and students in proper usage, storage and disposal of chemicals. Conducts yearly inspections. Available all hours and days for consultation and emergency response.

Serves as a primary contact with public safety all hours and days.

Knowledge, Skills & Abilities
The ideal candidate will possess the following:
• Knowledge of the principles of performing support services.
• Knowledge of the principles, methods, and techniques related to the discipline and the curriculum.
• Knowledge of the materials and supplies in the curriculum and the curriculum and their uses.
• Ability to plan, organize, and schedule activities.
• Ability to operate technical equipment related to the discipline.
• Ability to maintain records.
• Ability to adjust and perform simple maintenance of technical and scientific equipment.

Experience and Education
Equivalent to three years of experience providing instructional support services for a related unit or discipline, or in producing materials or supplies or repairing equipment in a discipline related to the area to which assigned. Or

Equivalent to two years of college with 16 semester units in courses involving extensive use of materials, supplies, or equipment and in a discipline related to the area may be substituted for one year of the required experience. Or

Equivalent to four years of college with 16 semester units in courses involving extensive use of material, supplies, or equipment and in a discipline related to the area to which assigned may be substituted for two years of the required experience.

Specialized Requirements
• Must be capable of understanding the theoretical and technical nature of the problems that arise, and be capable of finding their solutions.
• Experience working in a laboratory environment or experience purchasing scientific equipment.
• Requires a reasonable background in science and knowledge of health and safety guidelines.
• Well-developed interpersonal skills that permit interaction among a wide variety of academic and nonacademic individuals with problem-solving capabilities.

Preferred Qualifications
• Bachelor of Science or Bachelor of Arts in Chemistry, Biochemistry, Biology or related discipline with a knowledge of principles of providing support services; knowledge of the common principles, methods, and techniques related to the discipline; knowledge of the materials, supplies and equipment and their uses related to the discipline.
• Knowledge of the discipline particularly in recognizing the commonality between services required for various courses and for developing systems for maximizing facilities and equipment.
• Experience with San Diego State University procurement, travel, and reimbursement policies and procedures.
• Experience with San Diego State University and SDSU Foundations fiscal policies and procedures.
• Knowledge of accounting is highly desired.
• Experience with ORACLE database and imaging systems highly desired.

Application Procedures
Review of applications will begin on Tuesday, February 11, 2014; position will remain open until filled. The on-line application should be completed in detail. COMPLETION OF THE ONLINE APPLICATION IS REQUIRED FOR CONSIDERATION, A RESUME ALONE WILL NOT SUFFICE.

To apply for this position, please click on the link above on this page. You must submit your application by clicking on the "Submit" button. If you need assistance completing your application there are instructions available on the Employment Opportunities Website.

Applicants with disabilities requiring special attention and/or interview arrangements may call (619) 594-7099.

SDSU employees are required to sign an Oath of Allegiance.
The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be funded by a qualifying federal contract, requiring new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS), in partnership with the Social Security Administration (SSA).

This position may be a "designated position" under the Conflict of Interest Code. Candidates accepting a "designated" position will be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

Employees who are required to operate motorized vehicles and/or use their personal vehicle more than once a month on University business are required to take a mandatory Defensive Driving course and enroll in the DMV Employee Pull Notice (EPN) Program.

This position may require a background check, including, but not limited to employment verification and evidence of degree(s) and/or certification(s). The selected candidate will be required to submit fingerprints to the LiveScan Print Services. If required for the position, a background check must be completed satisfactorily before any candidate can be offered a position with SDSU.