CSU Job Listing Details

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Campus:
Los Angeles

Job ID: 130042

Job Title:
ADMINISTRATIVE SUPPORT ASSISTANT II

Appointment Type:
Probationary

Time Base:
Full-Time

Date Posted:
August 23, 2013

Closing Date:
Open until filled

Link to Apply Online:
https://cmsweb.calstatela.edu/psp/HLAPRDG/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_CE.GBL?Page=HRS_CE_HM_PRE&Action=A&SiteId=1

Campus Employment Homepage:
http://www.calstatela.edu/univ/hrm/openings.php

Description:
Bulletin #130042; 8/23/13


ADMINISTRATIVE SUPPORT ASSISTANT II, #130042
Charter College of Education/Special Education and Counseling

Salary Range: $2505 - $3758/Monthly

Work Schedule: Full-time, Monday – Thursday 9:00 a.m. to 6:00 p.m. & Friday 8:00 a.m. to 5:00 p.m.; non-exempt classification.

Essential Job Functions: Under the direct supervision of the Administrative Support Coordinator II, the incumbent will be the frontline contact with student, faculty and a variety of campus community individuals requiring appropriate information or referral. The incumbent is responsible for a broad range of tasks involving book orders, grade change, distribution of faculty/staff payroll, student opinion surveys, fieldwork coordination, comprehensive exams for credential, certificate, masters, and doctoral degree programs within the Division. Duties include but are not limited to: assisting with correspondence, meeting minutes, processing application, permits, material preparation, and providing student with division, college and university information, policies and procedures; preparing and processing of quarterly book orders and course packets with faculty and university bookstore; preparing of key request cards and maintaining key log binder; monitoring the processing of admission applications and program plans; and other duties as assigned.

Required Qualifications and Experience: Equivalent to three years of general office experience, including the ability to provide work direction or act as a lead to lower level staff and to perform some duties of a limited administrative nature. Candidates must be enthusiastic in providing quality student services, supervising staff/student assistants, and working with faculty and division chair to ensure services necessary to support academic programs; possess excellent verbal/written communication, customer service, organization skills along with strong interpersonal skills; and proficient in the use of Microsoft Office and related software. Incumbent must be able to: communicate effectively with students, faculty, staff, administrators, community partners and representatives from other outside agencies; learn and understand complex university regulations/policies and relay that information clearly to students; meet deadlines, multi-task, and work well under pressure; collaborate with students, faculty, and administrators to resolve problems and generate future solutions; and demonstrate interest in and/or ability to effectively interact with a diverse population. Fingerprints will be taken and checked by the California Department of Justice and the FBI.

Special Desired Qualifications: Knowledge and effective use of PeopleSoft/GET.

Closing Date: Review of applications will begin September 6, 2013 and continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A completed online application is required.

The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.